HomeMy WebLinkAboutCC Resolution 8547 (Merrydale Rd Overcrossing)as follows:
RESOLUTION NO. 8547
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN RAFAEL AUTHORIZING EXECUTION OF AN AGREE-
MENT WITH THE STATE OF CALIFORNIA FOR CON-
STRUCTION OF AN OVERCROSSING OVER HIGHWAY 101
AT MERRYDALE ROAD AND FOR A NEW NORTHBOUND
ON-RAMP AT THE MANUEL FREITAS INTERCHANGE
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES
The 'MAYOR and CITY CLERK are authorized to execute, on
behalf of the City of San Rafael, an Agreement with the State of California for
construction of an overcrossing over Highway 101 at Merrydale Road and for
a new northbound on-ramp at the Manuel Freitas Interchange, a copy of
which is hereby attached and by this reference made a part hereof.
I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly introduced and
adopted at a regular meeting of the Council of said City on Monday, the 7th
day of October, 1991, by the following vote, to wit:
AYES: COUNCILMEMBERS: Boro, Breiner, Shippey & mayor rlulryan
NOES: COUNCILMEMBERS: Thayer
ABSENT: COUNCELMEM 3ERS: None
JEAWWE M. LEONcirft, City Clerk
�s�y7
AGREEMENT
THIS AGREEMENT, ENTERED INTO ON , is
between the STATE OF CALIFORNIA, acting by and through its De-
partment of Transportation, referred to herein as "STATE", and
CITY OF SAN RAFAEL,
a body politic and a municipal
corporation of the State of
California, referred to herein
as"CITY".
RECITALS
(1) STATE and CITY contemplate constructing State
Highway improvements consisting of construction of a new over -
crossing on Route 101 south of the Manuel T. Freitas Parkway
Interchange and construction of a new northbound U.S. 101 on-ramp
north of the Freitas Parkway Interchange referred to herein as
"PROJECT".
(2) STATE is authorized to do all acts necessary, con-
venient or proper for the construction or improvement of all
highways under its jurisdiction, possession or control.
(3) CITY is authorized to plan, design, acquire right
of way and construct projects on the State Highway System to be
funded from local funds through assessment district.
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COPY
Di Agmt. No. 4-1216-C
(4) STATE and CITY are public agencies authorized un-
der the Streets and Highways Code and Government Code sections
6500 et seq. and 14529.11 to enter into a Joint Powers Agreement;
under which STATE will advertise, award, and administer the con-
struction contract and provide oversight for PROJECT; and CITY
will provide additional construction services and contribute to
the cost of construction administration and construction engi-
neering for PROJECT;
(5) The cost of STATE's oversight and $2,327,000 of
other PROJECT costs will be borne by STATE. The remainder of
PROJECT costs will be borne by CITY.
(6) STATE is willing to advertise, award and adminis-
ter the PROJECT construction contract, and provide construction
engineering services for PROJECT including but not limited to ad-
ministration, inspection, testing and related construction work.
(7) This Agreement supersedes any prior Memorandum of
Understanding (MOU) relating to PROJECT.
(8) STATE and CITY do mutually desire to jointly par-
ticipate in the design and construction of PROJECT and desire to
specify herein the terms and conditions under which PROJECT is to
be designed, constructed, financed and maintained.
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Di Agmt. No. 4-1216-C
SECTION I
STATE AGREES:
(1) To provide oversight of environmental, design and
right of way activities of PROJECT and to provide prompt review
and approvals, as appropriate, of submittals by CITY, and to co-
operate in timely processing of PROJECT.
(2) To issue, at no cost to CITY, upon written- appli-
cation by CITY, an encroachment permit authorizing entry by
CITY's staff or consultant(s) onto STATE's right of way to per-
form survey and other investigative activities required for prep-
aration of the PR, ED and/or PS&E.
(3) To provide all labor, materials, tools and equip-
ment for PROJECT including advertising, award, contract adminis-
tration, Resident Engineer, Bridge Representative, material
source inspection, independent assurance and specialty testing,
and such other construction engineering as may be requested by
CITY for satisfactory completion of PROJECT. The services to be
provided by STATE, when combined with the resources and work to
be provided by CITY are referred to herein as "SERVICES" for the
purpose of determining CITY's share of the cost of SERVICES.
(4) At no cost to CITY, to provide those SERVICES in-
cluded in STATE's oversight responsibility for construction of
PROJECT in accordance with the provisions of STATE's Policy and
Procedure Memorandum No. P90-1.
Wn
Di Agmt. No. 4-1216-C
(5) To construct PROJECT by contract in accordance
with plans and specifications prepared by CITY and approved by
STATE.
(6) To provide a contribution to the funding of
PROJECT, said contribution not to exceed two million three hun-
dred and twenty-seven thousand dollars ($2,327,000), although
STATE, at its own discretion, in writing, may authorize a greater
amount.
(7) To establish a separate PROJECT account, or ac-
counts, to accumulate charges for all costs to be paid by CITY
pursuant to this Agreement.
(8) To submit an initial billing in the amount of
$268,000 to CITY immediately following STATE's bid advertising
date of a construction contract for PROJECT. Said initial bill-
ing to represent CITY's initial deposit for two months estimated
cost of SERVICES and for one month estimated cost of CITY's share
of construction cost.
(9) Thereafter, to prepare and submit monthly billing
statements for estimated expenditures for construction and SER-
VICES one month in advance, to CITY, as construction of PROJECT
proceeds.
(10) To consult with CITY on all change orders with an
estimated cost of over $50,000 before implementation, except when
necessary for the safety of motorists and/or pedestrians or for
the protection of property.
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Dir Agmt. No. 4-1216-C
(11) To provide CITY with quarterly reports of actual
expenditures compared to monthly advances made by CITY and to
provide updated planned reimbursement schedules. The cash deposit
amounts may be revised based on the updated planned expenditures
schedules. STATE will monitor the actual versus planned expendi-
tures monthly to assure that CITY's advance deposits, pursuant to
Section II, Articles 4 and 5 will always be sufficient.
(12) Upon completion of PROJECT and all work inci-
dental thereto, to furnish CITY with a detailed statement of the
total PROJECT cost to be borne by CITY, including costs of any
contract claims which have been allowed to STATE's contractor.
STATE thereafter shall refund to CITY (promptly after completion
of STATE's audit) any amount of CITY's deposits STATE is holding
after actual costs to be borne by CITY have been deducted, or to
bill CITY for any additional amount required to complete CITY's
financial obligations pursuant to this Agreement.
(13) To maintain all STATE highway facilities as con-
structed under PROJECT in accordance with the provisions of the
freeway agreements and freeway maintenance agreements presently
in effect or as may be executed hereinafter between CITY and
STATE, and make no claim against CITY for any portion of such
maintenance expense.
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Di: Agmt. No. 4-1216-C
SECTION II
CITY AGREES:
(1) To fund 100 percent of all preliminary and design
engineering costs, including, but not limited to, costs for prep-
aration of contract documents and advertising and awarding the
PROJECT construction contract.
(2) To have a Project Report (PR), Environmental Doc-
ument (ED), and detailed Plans, Specifications and Estimate
(PS&E) prepared and to submit each to STATE for review and ap-
proval at appropriate stages of development. Final plans shall
be signed by a Civil Engineer registered in the State of
California.
(3) To permit STATE to monitor and participate in the
selection of personnel who will prepare the PR, conduct environ-
mental studies and obtain the environmental clearance, prepare
the PS&E, and perform right of way activities. CITY also agrees,
if requested by STATE, to discontinue the services of any person-
nel considered by STATE to be unqualified on the basis of creden-
tials, professional expertise, failure to perform in accordance
with scope of work and/or other pertinent criteria.
(4) Personnel who prepared the PS&E will be available
to STATE, at no cost to STATE, through completion of construction
of PROJECT to discuss problems which may arise during con-
Di Agmt. No. 4-1216-C
struction and/or to make design revisions for contract change or-
ders.
(5) Not to use funds from any Federal aid program for
design of PROJECT.
(6) To make written application to STATE for necessary
encroachment permits authorizing entry onto STATE's right of way
to perform surveying and other investigative activities required
for preparation of the PR, ED and/or PS&E.
(7) To identify and locate all high and low risk
underground facilities within PROJECT area, and protect or other-
wise provide for such utilities, all in accordance with STATE's
"Manual on High and Low Risk Underground Facilities Within High-
way Rights of Way."
(8) If any existing public and/or private utilities
conflict with the construction of PROJECT, CITY will make all
necessary arrangements with the owners of such utilities for
their protection, relocation, or removal. CITY will inspect the
protection, relocation, or removal, and if there are costs of
such protection, relocation, or removal which STATE and/or CITY
must legally pay, CITY will bear the cost of said protection, re-
location, or removal, plus cost of ehgineering, overhead and in-
spection. If any protection, relocation, or removal of utilities
is required, such work will be performed in accordance with STATE
policy and procedure for those utilities within STATE's existing
or proposed right of way and in accordance with CITY policy for
-7-
Di Agmt. No. 4-1216-C
those utilities outside STATE's existing or proposed right of
way.
(9) To furnish evidence to STATE, in a form acceptable
to STATE, that arrangements have been made for the protection,
relocation, or removal of all conflicting utilities within the
STATE's right of way and that such work will be completed prior
to the award of the contract to construct PROJECT or as covered
in the Special Provisions for said contract. This evidence shall
include a reference to all required State Highway Encroachment
Permits.
(10) To relocate utility facilities within STATE's
right of way to STATE specifications per STATE's Encroachment
Manual and the Manual on High and Low Risk Underground Facilities
Within Highway Rights of Way.
(11) To comply with the terms and conditions of the
Highway Encroachment Permits, existing California Law, including
Statutory and Case Law, and all existing property rights when de-
termining liability for utility relocation costs.
(12) To perform all right of way activities, at no cost
to STATE, in accordance with procedures acceptable to STATE, and
in compliance with all applicable State and Federal laws and reg-
ulations, subject to STATE oversight, to assure that the com-
pleted work is acceptable for incorporation into the State
Highway right of way.
(13) To utilize the services of a qualified local pub-
lic agency in all R/W acquisition related matters in accordance
ff-M
Di Agmt. No. 4-1216-C
with STATE procedures as contained in R/W Procedural Handbook,
Volume 9. If outside right of way consultants are employed, ad-
ministration of the consultant contract shall be performed by
qualified public agency employees.
(14) To certify legal and physical control of rights of
way ready for construction, and that all rights of way were ac-
quired in accordance with applicable State and Federal laws and
regulations subject to review and concurrence by STATE prior to
the advertisement for bids for construction of PROJECT.
(15) To deliver to STATE legal title to the right of
way, free and clear of all liens and encumbrances detrimental to
STATE's present and future uses at a time of CITY's certification
of right of way ready for construction per Article (16) of this
Section II. Acceptance of said title by STATE is subject to a
review of a Policy of Title Insurance in STATE's name to be pro-
vided and paid by CITY.
(16) To fund CITY's share of construction costs (esti-
mated to be $3,033,000) which shall be the total construction
cost less the share borne by STATE which shall not exceed
$2,327,000, however CITY, at its own discretion, in writing, may
authorize a greater amount.
(17) To bear 100 percent of the actual cost of SER-
VICES for PROJECT estimated to be $536,000. Said costs of SER-
VICES shall include costs of providing personnel resources and
their equipment and all direct and indirect costs (functional and
overhead assessment) of STATE's portion of SERVICES attributable
Dis Agmt. No. 4-1216-C
to such work applied in accordance with STATE's standard account-
ing procedures except those costs which are determined to be in-
cluded in STATE's oversight responsibility. The actual cost of
SERVICES for PROJECT shall be determined after completion of all
work and upon final accounting of costs.
(18) CITY's initial total obligation for the costs of
construction and SERVICES is $3,486,300, said amount representing
the inital estimate of the total cost of contruction and con-
struction engineering less the credit of $82,700 for previously
incurred design costs. Said credit will be applied upon com-
pletion of PROJECT. This credit will be applied at the end of
the PROJECT. This amount is subject to increase to cover the
costs of utility protection, relocation or removal as provided in
Section II, Article (8) of this Agreement. The total obligation
may also be adjusted to reflect costs of construction and SER-
VICES. Any increase in total obligation will be subject to the
vote of CITY, the certified results of which will be incorporated
by reference into this Agreement without the necessity of a writ-
ten amendment.
(19) To deposit with STATE within 20 working days of
receipt of billing therefor (which billing will be forwarded im-
mediately following STATE's bid advertising date of a con-'
struction contract for PROJECT), the amount of $268,000. Said
figure represents the estimated initial deposit for one-month es-
timated cost of CITY's share of construction and two months esti-
mated cost of SERVICES for PROJECT.
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Dis Agmt. No. 4-1216-C
(20) To deposit with STATE, not later than 10 working
days preceding the beginning of each month, the estimated expend-
itures for that month as requested in STATE's billing statement
specified in Article (8),Section I, and to continue making such
advance deposits on a monthly basis until PROJECT completion.
Monthly payments are initially estimated to $245,000.
(21) To pay STATE upon completion of all work, and
within 25 working days after receipt of a detailed statement made
upon final accounting of costs therefor, any amount over and
above the aforementioned deposits required to complete CITY's fi-
nancial obligation pursuant to this Agreement.
(22) STATE's construction contract claims process will
be used in consultation with CITY. CITY shall abide by the out-
come of of said process.
(23) Upon completion of work under this Agreement, to
assume maintenance, and the expense thereof for any part of
PROJECT located outside of current STATE right of way until ac-
ceptance of any such part of PROJECT into the State highway sys-
tem by STATE, approval by the Federal Highway Administration, if
required, and conveyance of acceptable title to STATE.
(24) To maintain, at CITY's expense, local roads
within STATE's right of way delegated to CITY for maintenance and
remaining portions of the structure, including the deck surface
and above, as well as all traffic service facilities that may be
required for the benefit or control of CITY street traffic.
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Dir Agmt. No. 4-1216-C
SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS:
(1) All obligations of STATE under the terms of this
Agreement are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California
Transportation Commission.
(2) The parties hereto will carry out design and right
of way activities for PROJECT in accordance with the Scope of
Work, attached and made part of this Agreement, which outlines
the specific responsibilities of the parties hereto. The at-
tached Scope of Work may in the future be modified to reflect
changes in the responsibilities of the respective parties. Such
modifications shall be concurred with by CITY's Director of Pub-
lic Works or other official designated by CITY and STATE's Direc-
tor for District 4 and become part of this Agreement as a
supplement to this Agreement after execution by the respective
officials of the parties.
(3) Should any portion of construction of PROJECT be
financed with Federal funds or State gas tax funds, all applica-
ble laws, rules and policies relating to the use of such funds
shall apply notwithstanding other provisions of this Agreement.
(4) STATE's goals for utilization of Minority. and Wom-
en's Business Enterprises (MBE and WBE) will be included in the
construction contract. The contract goals will be based on a
technical analysis of contract items and certified MBE/WBE sub-
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Di Agmt. No. 4-1216-C
contractors in the area. STATE will award PROJECT to the lowest
responsible bidder who meets the goals or who made, in the sole
judgement of STATE, a good faith effort to do so.
(5) STATE shall not advertise for bids to construct
PROJECT until after this Agreement is executed by both parties
thereto. STATE shall also not advertise for bids to construct
PROJECT until CITY delivers to STATE control and/or possession to
rights of way, free and clear of all encumbrances detrimental to
STATE's present and future uses at a time of CITY's certification
of rights of way ready for construction. Acceptance of said ti-
tle by STATE is subject to a review of a Policy of Title Insur-
ance in STATE's name to be provided and paid by CITY.
(6) STATE shall not award a contract to construct
PROJECT until after receipt of CITY's deposit required in Section
II, Article (19).
(7) If, after opening bids for PROJECT, the lowest re-
sponsible bid is not more than the Engineer's Estimate, STATE may
award the contract, except that immediately after opening of
bids, STATE and CITY may conduct a joint review of the bid item
prices if so requested by CITY.
(8) If CITY does not agree with the aforementioned bid
item prices, CITY may terminate this Agreement within 25 days of
the opening of bids pursuant to the provisions of Article (9) of
this Section III.
(9) If upon opening of bids for PROJECT, it is found
that the lowest responsible bid exceeds the Engineer's Estimate,
Oigg]=
Di: Agmt. No. 4-1216-C
STATE and CITY shall endeavor to agree upon a course of action.
If, after 25 days, a course of action is not agreed upon, this
Agreement shall be deemed to be terminated by mutual consent pur-
suant to Article (11) of this Section III.
(10) Prior to award of the construction contract for
PROJECT, CITY may terminate this Agreement, in writing, provided
that CITY pays STATE for all PROJECT related costs incurred by
STATE, under terms of this Agreement.
(11) If termination of this Agreement is by mutual
consent, CITY will bear 100 percent of all PROJECT related costs
incurred by STATE pursuant to this Agreement.
(12) After award of the construction contract for
PROJECT, should CITY, after a request by STATE, not authorize
funding beyond the amounts stated in Articles (16) and (17) of
Section II above, STATE shall ensure that all operating roadways
are in a safe and satisfactory permanent operating condition and
then shall cease work on PROJECT. Additional costs incurred in
excess of payments made will be billed and subject to payment by
CITY within 30 days or STATE, acting through the State Control-
ler, may withhold an equal amount from future apportionments due
CITY from the Highway User Tax Fund.
(13) If, during PROJECT construction, any unforeseen
conflicts with existing public and/or private utilities occur or
there is a significant change required in any approved utility
relocation plan, then the provisions of STATE's current Standard
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DiE Agmt. No. 4-1216-C
Specifications Section Section 8-1.10 (Utilities and Non -Highway
Facilities) shall apply.
(14) In the construction of PROJECT, CITY may, at no
cost to STATE, furnish a representative, if it so desires. Said
representative and STATE's Engineer will cooperate and consult
with each other, but the decisions of STATE's Resident Engineer
shall prevail as final, binding and conclusive in all matters
concerning PROJECT construction contract.
(15) Upon completion and acceptance of the PROJECT
construction contract by STATE, STATE will accept control of and
maintain, at its own cost and expense, those portions of PROJECT
lying within STATE's right of way, except local roads delegated
to CITY for maintenance.
(16) CITY will accept control and maintain, at its own
cost and expense, those portions of PROJECT lying outside the
STATE's right of way. Also, CITY will maintain at CITY expense,
local roads within STATE's right of way delegated to CITY for
maintenance.
(17) That maintenance and energy costs of operating
the traffic control signal system and safety lighting within
STATE's right of way shall be in accordance with CITY and STATE's
existing maintenance agreement.
(18) Upon completion of all work under this Agreement,
ownership and title to all materials, equipment and appurtenances
which are installed within STATE's right of way will automat-
ically be vested in STATE, and materials, equipment and
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Dis Xgmt. No. 4-1216-C
appurtenances which are installed outside of STATE's right of way
will be vested in CITY. No further agreement will be necessary
to transfer ownership as herein above stated.
(19) That neither STATE nor any officer or employee
thereof is responsible for any damage or liability occurring by
reasons of anything done or omitted to be done by CITY under or
in connection with any work, authority or jurisdiction delegated
to CITY under this Agreement. It is also agreed that, pursuant
to Government Code Section 895.4, CITY shall fully defend, indem-
nify and save STATE harmless from any liability imposed for in-
jury (as defined in Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated un-
der this Agreement.
(20) That neither CITY nor any officer or employee
thereof is responsible for any damage or liability occurring by
reasons of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction delegated
to STATE under this Agreement. It is also agreed that, pursuant
to Government Code Section 895.4, STATE shall fully defend,
indemnify and save CITY harmless from any liability imposed for
injury (as defined in Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction delegated
to STATE under this Agreement. (21) No alteration or variation
of the terms of this Agreement shall be valid unless made in
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Dis kgmt. No. 4-1216-C
writing and signed by the parties hereto and no oral understand-
ing or agreement not incorporated herein shall be binding on any
of the parties hereto.
(22) Except as otherwise provided in Articles (9) and
(10) above, those portions of Agreement pertaining to the con-
struction of PROJECT shall terminate upon completion and accept-
ance of the construction contract by STATE, or on December 31,
1993, whichever is earlier in time. However, the ownership and
maintenance clauses shall remain in efect until terminated or
modified in writing , by mutual agreement. Should any claim
arising out of the contract to construct PROJECT be asserted
against STATE, CITY agrees to extend the termination date
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Di Agmt. No. 4-1216-C
of this Agreement and provide funding, subject to CITY's govern-
ing body budgeting sufficient funds to cover CITY's share of
costs, or execute a subsequent agreement to cover those
eventualities.
STATE OF CALIFORNIA
Department of Transportation
A. A. PIERCE
Acting Director of Transportation
Y
stric erector
APPROVED AS TO FORM AND PROCEDURE
VV
Depar ent of Tra '-'fportation
CERTIFIED S TO FUNDS D PROCEDURE
Distftct Accounti Administrator
r2M
CITY OF SAN RAFAEL
Mayor '
Attest:
e9Z Clerk \
I hereby certify upon my own persona
knowledge that budgeted funds are
available for the period and purpose
of payment to the Department of
Transportation stated in the above
contract.
City Fiscal Of icer
JApproved as t orm:
ASwT. C 7Y ATTORNEY
Dis Agmt. No. 4-1216-C
Attachment A
4 -MRN -101-13.5/13.8
4232-115740-113560
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility
for various project development activities for the proposed
construction of an overcrossing at Merrydale Road and a new
northbound on-ramp at the Manuel T. Freitas interchange in San
Rafael.
1. STATE will be the Lead Agency and CITY will be a
Responsible Agency for CEQA. CITY will prepare the
Environmental Document (ED) to meet the requirements of
CEQA and NEPA. The draft and final ED will require STATE
review and approval prior to public circulation. CITY
will provide all data for and prepare drafts of the
Project Report (PR) and Project Approval Report (PAR).
STATE will review and process the reports and request
approval of the PROJECT and ED by the Federal Highway
Administration (FHWA). CITY will be responsible for the
public hearing process.
2. CITY and STATE concur that the proposal is a Category 3 as
defined in STATE's Project Development Procedures Manual.
3. CITY will submit drafts of environmental technical
reports, and of individual sections of the draft
environmental documents to STATE, as they are developed,
for review and comment. Traffic counts and projections to
be used in the various reports shall be supplied by STATE
if available, or by the CITY. Existing traffic data shall
be furnished by CITY.
4. STATE will review, monitor, and approve all project
development reports, studies, and plans, and provide all
necessary implementation activities through advertising of
the project.
5. All phases of the project, from inception through
construction, whether done by CITY or STATE, will be
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Dist Agm' No. 4-1216-C
developed in accordance with all policies, procedures,
practices, and standards that STATE would normally follow.
6. Detailed steps in the project development process are
appended to this Scope of Work. This appendix is intended
as a guide to STATE and CITY staff.
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Dist Agr No. 4-1216-C
Attachment A
4 -MRN -101-13.5/13.8
4232-115740-113560
FUNDING
$ 5,813,300
-21-
CITY EXPENSE
STATE EXPENSE
Estimated Construction Cost
_
Manuel Frietas Parkway
$
-0-
$ 827,000
Merrydale Overcrossing
$
3,033,000
$ 1,500,000
Caltrans Cost for Contract
Administration and Construction
Inspection
$
536,000
$ -0-
Amount credited to CITY for
Design Costs
$
82,700
$ -0-
Total Project Cost
$
3,486,300
$ 2,327,000
Source of Construction Funds
FAU
$
553,000
(Furnished by City)
FAP
2,327,000
(Furnished by State)
City Funds
2,933,300
$ 5,813,300
-21-
1.
2.
3.
Di: Agmt. No. 4-1216-C
APPENDIX A: PLANNING PHASE ACTIVITIES
PROJECT ACTIVITY
ENVIRONMENTAL ANALYSIS & DOCUMENT PREPARATION
RESPONSIBILITY
STATE CITY
Establish Project Development Team (PDT)
X X
Approve PDT
X
Project Category Determination
X X
Prepare Preliminary Environmental Assessment
X
Identify Preliminary Alternatives and Costs
X X
Prepare and Submit Environmental Studies
and Reports
X
Review and Approve Environmental Studies
and Reports
X
Prepare and Submit Draft Environmental
" Document (DED)
X
Review DED in District
X
PROJECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis X
Prepare Future Traffic Volumes for Alternatives X
Prepare Project Geometrics and Profiles X X
Prepare Layouts and Estimates for Alternatives X
Prepare Operational Analysis for Alternatives X
Review and Approve Project Geometrics and
Operational Analysis X
PROJECT APPROVAL
Certify ED in Accordance to CITY procedures X
Prepare Draft ProjectReport(DPR) X
Finalize and Submit Project Report with Certified
ED for Approval X X
Approve Project Report X
S
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1.
2.
Di: Agmt. No. 4-1216-C
APPENDIX B: DESIGN PHASE ACTIVITIES
PROJECT ACTIVITY
PRELIMINARY COORDINATION
RESPONSIBILITY
STATE CITY
Request 1 - Phase EA
X
Field Review of Site
X X
Provide Geometrics
X
Approve Geometrics
X
Obtain Surveys & Aerial Mapping
X
Obtain Copies of Assessor Maps and
Other R; W Maps
X
Obtain Copies of As-Builts
X
Send Approved Geometrics to Local Agencies
for Review
X
Revise Approved Geometrics if Required
X
Approve Final Geometrics
X
Determine Need for Permits from Other Agencies
X X
Request permits
X X
Initial Hydraulics Discussion with District Staff
X X
Initial Electrical Design Discussion with
District Staff
X X
Initial Traffic & Signing Discussion with
District Staff
X X
Initial Landscape Design Discussion with
District Staff
X X
Plan Sheet Format Discussion
X X
ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials Report and
Typical Section X
Review and Approve Materials Report and
Typical Section X
Prepare and Submit landscape Recommendation X
Review and Approve Landscape Recommendation X
Prepare and Submit Hydraulic Design Studies X
Review and Approve Hydraulic Design Studies X
Prepare and Submit Bridge General Plan and
Structure Type Plan X
Review and Approve Bridge General Plan and
Structure Type X
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3.
Di. Agmt. No. 4-1216-C
APPENDIX B: DESIGN PHASE ACTIVITIES
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
R/W ACQUISITION & UTILITIES
Request Utility Verification
X
Request Preliminary Utility Relocation
Plans from Utilities
X
Prepare R/W Requirements
X
Prepare R/W and Utility Relocation Cost
Estimates
X
Submit R/W Requirements and Utility
relocation Plans for Review
X
Review and Comment on R/W Requirements
X
Longitudinal Encroachment Review
X
X
Longitudinal Encroachment Application to
District
X
Approve Longitudinal Encroachment Application
X
Request Final Utility Relocation Plans
X
Check Utility Relocation Plans
X
Submit Utility Relocation Plans for Approval
X
Approve Utility Relocation plans
X
Submit Final R/W Requirements for Review
and Approval
X
Fence and Excess Land Review
X
R/W Layout Review
X
Approve R/W Requirements
X
Obtain Title Reports
X
Complete Appraisals
X
Review and Approve Appraisals for Setting
Just Compensation
X
Prepare Acquisition Documents
X
Acquire R/W
X
- Open Escrows and Make Payments
X
- Obtain Resolution of Necessity
X
- Perform Eminent Domain Proceedings
X
Provide Displace Relocation Services
X
Prepare Relocation Payment Valuation
X
Provide Displace Relocation Payments
X
Perform Property Management Activities
X
Perform R/W Clearance Activities
X
Prepare and Submit Certification of R/W
X
Review and Approve Certification of R/W
X
Transfer R/W to State
X
Approve and Record Title Transfer Documents
X
Prepare R/W Record Maps
X
-24-
4.
DiE Agmt. No. 4-1216-C
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Prepare and Submit Preliminary Stage
Construction Plans
X
Review Preliminary Stage Construction Plans
X
Calculate and Plot Geometrics
X
Cross -Sections & Earthwork Quantities Calculation
X
Prepare and Submit BEES Estimate
X
Put Estimate in BEES
X
Provide Borrow Sites
X
Local Review of Preliminary Drainage Plans
and Sanitary Sewer and Adjustment Details
X
Prepare and Submit Preliminary Drainage Plans
X
Review Preliminary Drainage Plans
X
Pkepare Traffic Striping and Roadside
Delineation Plans and Submit for Review
X
Review Traffic Striping and Roadside
Delineation Plans
X
Prepare and Submit Landscaping and/or Erosion
Control Plan
X
Review Landscaping and/or Erosion
Control Plan
X
Prepare and Submit Preliminary Electrical Plans
X
Review Preliminary Electrical Plans
X
Prepare and Submit Preliminary Signing Plans
X
Review Preliminary Signing Plans
X
Quantity Calculations
X
Safety Review
X
Prepare Specifications
X
Prepare and Submit Checked Structure Plans
X
Review and Approve Checked Structure Plans
X
Prepare Final Contract Plans
X
Prepare Lane Closure Requirements
X
Review and Approve Lane Closure Requirements
X
Prepare and Submit Striping Plan
X
Review and Approve Striping Plan
X
Prepare Final Estimate
X
Prepare and Submit Draft PS&E
X
Review Draft PS&E
X
Finalize and Submit PS&E to District
X
Prepare and Submit Materials Information Handout
X
Request CTC Vote
X
Prepare Dummy Specifications'
X
Review and Comment on Dummy Specifications
X
Prepare and Submit Resident Engineer's File
X
Prepare and Submit Project Files
X
Advertise Contract
X
Open Bids
X
Contract Award Recommendations
X X
-25-
Dis Agmt. No. 4-1216-C
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Award Contract %
Prepare and Submit CCO's X X
-26-