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Home My WebLink AboutCC Resolution 8124 (Orca Swim Club 1990)RESOLUTION NO. 8124 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael a contract, lease or agreement with RENEWAL OF AGREEMENT WITH ORCA SWIM CLUB/1990 (one -ear ) a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a REGULAR meeting of the City Council of said City held on TUESDAY the 20TH day of FEBRUARY , 1990 by the following vote, to wit: AYES: COUNCILMEM13ERS : Boro , Brei ner, Shippey, Thayer & Mayor NOES: COUNCILMEMBERS:None P1ul rya ABSENT: COUNCILMEMBERS : None ktE M. LEON INI, CITY CLERK CITY OF SAN RAFAEL RECREATION DEPARTMENT SAN RAFAEL, CALIFORNIA AGREEMENT WITH ORCA SWIM CLUB This agreement made and entered into this 20th day of February , 1990 by and between the City of San Rafael, hereinafter referred to as "CITY" and the ORCA Swim Team hereinafter referred to as "ORCA". City and ORCA mutually desire to provide a recreational competitive swim program for the youth of San Rafael. The parties for and in consideration of mutual promises, covenants and conditions hereinafter contained agree as follows: 1. CITY shall grant ORCA the use of the facilities at the Terra Linda Recreation Center, hereinafter referred to as TLRC Pool for the sole purpose of conducting ORCA practices as well as competitive swim meets as scheduled. 2. CITY shall make the pool facility available as per the following schedule: Club Program Dates Hours Splash Day 3/24/90 lPM-4PM Saturday Spring Practices 3/24/90 5:OOPM-8:OOPM to Mon/Wed/Fri 6/15/90 8:00AM-11:30AM 3. CITY shall advertise and recruit swim coach personnel. ORCA will interview and recommend candidates for hire. CITY shall retain final approval of personnel selection. The coach, assistant coach and lifeguards will be CITY employees bound by the rules and regulations of the CITY. CITY will supervise and manage employees. CITY will process payroll for the swim coach, assistant coach and lifeguard. ORCA agrees to pay CITY the costs of providing life- guard services at all times while team is utilizing the facilities. 4. All team staff must have current American Red Cross certification in Safety Training for swim coaches, Water Safety Instructor or equivalent, standard First Aid, -2- Saturdays Practice Meet 5/12/90 7:OOAM-1:OOPM Saturday League Meets 5/19,6/12 7:00AM-1:00PM 6/23,7/7 Saturdays Summer Practices 6/16/90 6:30AM-9:OOAM to Mon -Thur 7/28/90 6:30PM-9:OOPM M/W 6:30PM-8:30PM Fri Season Concludes 7/28/90 3. CITY shall advertise and recruit swim coach personnel. ORCA will interview and recommend candidates for hire. CITY shall retain final approval of personnel selection. The coach, assistant coach and lifeguards will be CITY employees bound by the rules and regulations of the CITY. CITY will supervise and manage employees. CITY will process payroll for the swim coach, assistant coach and lifeguard. ORCA agrees to pay CITY the costs of providing life- guard services at all times while team is utilizing the facilities. 4. All team staff must have current American Red Cross certification in Safety Training for swim coaches, Water Safety Instructor or equivalent, standard First Aid, -2- and Cardio -Pulmonary Resuscitation. A copy of the San Rafael Recreation Department's Aquatics Manual will be provided to coaching staff outlining departmental policies and procedures. 5. CITY and ORCA agree to a Swim Coach merit bonus at the end of the season as a lump sum payment provided that funds are available after meeting operating expenses. Criteria to be evaluated in arriving at such bonus shall be quality of coaching instruction, overall morale/ performance, number of participants, initiative, punctuality and safety. 6. CITY shall provide facility classroom space for fund raising events as ORCA program requires. ORCA shall complete applications for use of the TLRC and will pay a $10./hour flat rate fee established by CITY to recover direct costs of utilities and facility attendant. 7. ORCA, under the auspices of CITY, shall operate as a self-governing organization under an established constituiton and by-laws, whose elected officers and members shall assume direct responsibility for planning, organization and operation of ORCA program. CITY staff -3- shall meet with ORCA Club officers as necessary to review and revise their constitution and by-laws. Any required revisions shall be submitted to San Rafael Park and Recreation Commission for its approval. B. ORCA will assure that parents or coaches are assigned daily to control and supervise the activities of swimmers out of water/using dressing rooms, or other general activities on site. 9. During competition/practice at any site, Swim Club officers and coaches will not permit Swim Team members to dive from starting platforms into water that is less than four feet deep. At the Terra Linda Recreation Center pool, swim practice will be conducted in the ten -foot diving area. ORCA coaches will teach only shallow racing dives. In situations where water depth is less than four feet, swimmers must enter the water from the deck level. 10. CITY agrees to maintain aquatic facility in good use and to respond to emergency repairs at said pool. CITY will charge ORCA for any costs necessitated by ORCA's failure to adhere to conditions expressed herein (i.e. cleanup of facility after use). CIC 11. Pool Use Fee: ORCA will pay to CITY a fee of ten dollars ($10.00) per hour for pool use as scheduled between March 31 and July 28, 1990. A flat fee will be assessed the swim club for the early season opening the week of March 24, 1990 - March 30, 1990. 12. Registration: ORCA agrees that all swimmers shall have a Swim Team registration card completed and in possession of coach or assistant coach prior to entering the water for any reason during team time at all swim sites. Payment of fees: ORCA agrees that all Swim Club membership fees are due upon registration and shall be paid to the CITY. ORCA regis- tration fees may be refunded before the first meet. A $10.00 administrative charge will be deducted from said refunded registration fee and retained by CITY. CITY will make refunds within two (2) weeks of written notice to Recreation office. 13. ORCA agrees to adhere to registration fee schedule articulated below: Fees: $175.00 for one swimmer $225.00 for two swimmers $275.00 for three swimmers -5- CITY shall reimburse Club $75.00 per family for ORCA expenses operations. 14. ORCA agrees that all expenses directly associated with this team and not recovered in fees collected by the Recreation Department for a swim season will be paid to Recreation Department at season's conclusion. 15. ORCA will provide CITY with a proposed annual operating budget for swim season prior to the fiscal year. All fee increases will be in effect for the 1990 swim season to cover all expenses. 16. Either party may terminate this Agreement by giving the other party sixty (60) days' written notice. 17. Prior to participating in the program, ORCA and its members shall individually as parti- pants sign forms to release and hold the CITY harmless from any and all liability for injury to themselves or other participants during hours ORCA is using any pool facility. If a member refuses to sign, he/she will not be eligible to participate. :. 18. MANDATORY ARBITRATION OF CLAIMS AGAINST CITY. It is hereby expressly understood that any claim asserted against the CITY by ORCA- SWIM TEAM and/or its members on account of bodily injury, mental disturbance, death or property damage sustained as a result of, or for any reason connected with the use of CITY property, facilities, or programs pursuant to this Agreement, will be determined by submission to arbitration as provided by California law and not by a lawsuit or resort to court process except as California law provides for judicial review or arbitration proceedings. THE CITY AND THE UNDERSIGNED BY EXECUTION OF THIS AGREEMENT ARE GIVING UP THEIR CONSTITUTIONAL RIGHT TO HAVE ANY SUCH DISPUTE DECIDED IN A COURT OF LAW BEFORE A JURY AND INSTEAD ARE ACCEPTING THE USE OF ARBITRATION. ATTEST: \. J NNS M. LEON(-"INI, CITY CLERK APPROVED AS aTTO�FORM: ca GARY T. RAGGH CITY AT APPROVED AS�TOOCCONTENT: BY PAMELA NICOLAI CITY MANAGER CITY OF SAN RAFAEL LAWRENCE E.tMULRYAN MAYOR ORCA�SWIM I TE BY WILLIE DANZ CLUB CO -/PRESIDENT BY BOBBIE DANZ CLUB CO -PRESIDENT