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Home My WebLink AboutCC Resolution 14342 (Budget 2017-18)RESOLUTION NO. 14342 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE CITY-WIDE BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR THE FISCAL YEAR 2017-2018 AND PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID BUDGET IN THE AMOUNT OF $111,578,822 WHEREAS, on May 1, 2017, the City Manager submitted to the San Rafael City Council a Preliminary Budget for the fiscal year July 1, 2017 - June 30, 2018; and WHEREAS, on May 15, 2017, the City Council held a special study session on the Capital Improvement Program; and WHEREAS, after examination, deliberation and due consideration of the Preliminary Budget, Capital Improvement Program and corresponding staff recommendations, the San Rafael City Council provided direction to the City Manager, and the City Manager has submitted a Final, Proposed Budget; and WHEREAS, it is the intention of this Council to adopt said Proposed Budget submitted by the City Manager as the approved budget for the fiscal year 2017-2018; and WHEREAS, it is the intention of this Council to carry forward unspent capital projects resources funded in fiscal year 2016-2017 to complete the balance of these projects in the 2017-2018 fiscal year; and WHEREAS, it is the intention of this Council to carry forward unspent operational funds from fiscal year 2016-2017 encumbered through approved, active purchase orders to complete the balance of these purchases in the 2017-2018 fiscal year. NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that: The City Manager's proposed one-year budget for the City of San Rafael for the fiscal year July 1, 2017 through June 30, 2018, is hereby adopted, with net appropriations of $111,578,822. General Fund operational uses total $74,863,946 as presented in Exhibit I attached hereto and incorporated herein. A total of $25,726,466 is appropriated for special revenue and grant activities, $5,389,941 for the parking enterprise, $4,030,000 for capital projects, and $17,464,831 for internal service funds and asset replacement as presented in Exhibit 11 attached hereto and incorporated herein. 2. The sums of money therein set forth are hereby appropriated from the revenues of the City to the departments, functions, programs and funds therein set forth for expenditure during the fiscal year 2017-2018. 3. The Capital Improvement Program and projects presented for implementation in fiscal year 2017-2018 are hereby approved. 4. The budget provides funding for 404.01 of 406.01 full-time equivalent, authorized positions and the position control includes 2.00 authorized positions on unpaid, extended absence, as presented in Exhibit III attached hereto and incorporated herein. 5. The following personnel actions will be implemented, effective July 1, 2017: A. Add a flexibly staffed classification of Senior Code Enforcement Supervisor/Code Enforcement Supervisor and the addition of a 1.0 FTE Senior Code Enforcement Supervisor/Code Enforcement Supervisor position assigned to the mid -management unrepresented group, with a monthly salary range of $7,657 to $9,307 for Senior Code Enforcement Supervisor and $6,937 to $8,432 for Code Enforcement Supervisor; and B. Approve the reallocation of a 1.0 FTE Accountant 1/II position to create a 1.0 FTE Accounting Manager position, and defend a vacant 1.0 Business License Examiner position, which will also offset the cost of reallocating the 1.0 FTE Senior Accountant position to a 1.0 FTE Principal Accountant position; and approve the new Principal Accountant classification, with a salary range of $7,107 to $8,638 monthly, in the Local 1 Confidential bargaining group. 6. The following personnel action will be implemented, effective June 5, 2017: Approve an Administrative Assistant UII (Confidential) classification, with a salary range of $4,115 to $5,002 monthly for Administrative Assistant I (Confidential) and $4,537 to $5,515 monthly for Administrative Assistant II (Confidential), in the Public Employee Union, Local 1, Confidential Bargaining Unit. 7. The City of San Rafael will carry forward unspent operational funds from fiscal year 2016-2017 encumbered through approved, active purchase orders, and reappropriate these funds in fiscal year 2017-2018 to be used solely to pay for the remaining portion of City Council authorized expenditures in the originating funds. 8. The City of San Rafael will carry forward unspent capital project funds from fiscal year 2016-2017 and reappropriate these funds in fiscal year 2017-2018 to be used solely to pay for the remaining portion of City Council authorized expenditures for street, facility, storm drain, traffic mitigation, park and other long-term capital projects started in the 2016-2017 or prior fiscal years. 9. Transfers are authorized from the General Fund to the San Rafael Essential Facilities capital project from current Measure E revenues and Measure E Public Safety Facility accumulated funds, for the purpose of funding the San Rafael Essential Facilities project as necessitated by actual authorized capital expenditures. 10. The sum of $100,000 will be set aside in the Emergency Medical Services Fund balance for the purpose of funding future capital expenditures necessary to support the facilities used to deliver emergency medical transportation and related paramedic services. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 5th day of June 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk W:\\Council Material\Resolutions\2017\City\Adopt 17-18 Budget.doc GENERALFUND PROPOSED BUDGET FY 2017-2018 REVENUES & OTHER OPERATIONAL SOURCES Taxes Property Tax and related $ 18,775,000 Sales Tax 21,097,000 Sales Tax -Measure E 12,075,000 Franchise Tax 3,570,000 Business Tax 2,999,000 Transient Occupancy Tax 3,322,000 Other Aaencies CSA #19 Fire Service 1,905,500 VLF Backfill 5,010,000 Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies) 1,417,500 Other Revenues Permits & Licenses (buildina. electrical. encroachment, use. alarm) 2,782,000 Fine & Forfeitures (traffic. vehicle. etc.) 457,000 Interest & Rents (investment earninas. rents. etc.) 227,000 Charaes for Services (includes dev't fees and Dian review) 2,583,000 504,443 -----------------------------------Sub_tQtal:ReY_enu_es---------------------------------------------$-------7.6,724 44-3_ TRANSFERS IN from Gas Tax 400,000 from Parking Services Fund - Admin. cost 480,831 .f ----------------------------------------------------- 4752513_ ----------------------------------SLtbAQta1: TraMfe_rs n ------------------------------------------- $--------- 1,356144_ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IQTA_ Lz0P_ERATJN_G_SQiJRQIF_S-----------------------------------------------------------------$ ------7_$,980 - - - - - - - - - - - - - - - 7.87_ EXPENDITURES AND OTHER OPERATIONAL USES Expenditures by Department Finance 2,011,303 Non -Departmental 1,869,824 City Manager/City Council 3,495,211 City Clerk 591,828 Mgt Serv: Adm,HR 1,069,831 City Attorney 1,196,086 Community Development 4,199,115 Police 24,959,430 Fire 18,311,144 Public Works 11,554,452 3,255,722 ----------------------------------Sub_tQtal:_ExD_endituCea----------------------------------------- $ ------M5_13 H -Q - OPERATIONAL TRANSFERS OUT to Storm Water 500,000 to Childcare Fund - Operating support 50,000 1,800, o F2eQreati_Qn-Fund-=-9parating uP-Ra ---------------------------------------------------------------------------000 ------ ------------------------------------ ub-tQta1: TranSfera_Qut_----------------------------------------$--------.2,3-50Q011_ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - .ZQTA_ L-QP_ERATJN-G-USES-----------------------------------------------------------------------$ ------7.4,8-63 Hfi- NET OPERATIONAL RESULTS $ 3.216.841 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - NQaO�exatin�_Txansfars_fL�aaaur�_El_SanJ�afaeLF.asnnxiaLFa�ilitieal---------------- --------- 4,025,01L EXHIBIT I CITY OF SAN RAFAEL CONSOLIDATED FUNDS EXHIBIT II 001 General Fund $16,283,701 $76,724,443 $1,356,344 $78,080,787 $72,513,946 $6,375,000 $78,888,946 $15,475,542 218 General Plan Special Revenue Fund 1,800,00(' 408,650 408,650 371,324 371,324 1,837,326 SPECIAL REVENUE & GRANT FUNDS: 205 Storm Water Fund 125,000 778,800 500,000 1,278,800 897,447 897,447 506,353 206 Gas Tax 3,850,000 3,535,542 3,535,542 3,846,474 400,000 4,246,474 3,139,068 207 Development Services 494,684 4,000 4,000 - 498,684 208 Child Care 1,274,888 3,890,660 3,890,660 3,815,960 3,815,960 1,349,588 210 Paramedic/EMS 2,050,000 7,815,136 7,815,136 7,695,597 7,695,597 2,169,539 217 State Lands Fund 513,523 32,000 32,000 117,000 117,000 428,523 222 Recreation Revolving 250,000 3,139,859 1,800,000 4,939,859 4,800,695 4,800,695 389,164 223 Household Haz. Waste Fund 185,862 158,115 158,115 150,615 150,615 193,362 228 Hazardous Materials Fund 55,800 - - 1,000 1,000 54,800 234 Pt. San Pedro Maintenance Portion 166,671 74,518 74,518 91,000 91,000 150,189 235 Baypoint Lagoons L & L District 238,734 27,300 27,300 5,386 5,386 260,648 236 Loch Lomond Assessment District 710,000 21,610 21,610 150,054 150,054 581,556 240 Parkland Dedication 491,723 6,000 6,000 237,301 237,301 260,422 241 Measure A Open Space 362,256 467,867 467,867 808,000 808,000 22,123 495 Low and moderate Income Housing Fund 729,557 72,200 72,200 210,000 210,000 591,757 LIBRARY AND FALKIRK: 214 Library Revolving 147,138 8,600 8,600 25,000 25,000 130,738 215 Library Special Assessment Fund 645,000 1,060,195 1,060,195 1,069,363 1,069,363 635,832 Library Fund 792,138 1,068,795 - 1,068,795 1,094,363 1,094,363 766,570 PUBLIC SAFETY: - 200 Abandoned Vehicle 28,165 70,000 100,000 170,000 184,482 184,482 13,683 202 Asset Seizure 38,221 400 400 - 38,621 204 Crime Prevention 14,145 - - 14,145 230 Youth Services - Police 73,918 76,500 76,500 95,143 95,143 55,275 Public Safety Fund 154,449 146,900 100,000 246,900 279,625 279,625 121,724 TRAFFIC AND HOUSING: 243 Housing in lieu -City San Rafael 1,855,802 209,600 209,600 - 2,065,402 245 Housing in lieu 346,441 2,400 2,400 - 348,841 246 East S.R. Traffic Mitigation 7,505,011 170,000 170,000 150,000 150,000 7,525,011 Traffic & Housing Mitigation Funds 9,707,254 382,000 382,000 150,000 150,000 9,939,254 GRANT: - 201 A.D.A.. Access Projects 22,463 - - - - 22,463 211 Falkirk Revolving Fund 25,799 - - - - 25,799 260 Pickleweed Childcare Grant 53,029 196,122 50,000 246,122 273,658 273,658 25,493 276 Falkirk Other Grants 11,011 - - 11,011 281 Public Safety Grants 335,191 302,000 302,000 419,521 419,521 217,670 283 Grant -Other 169,880 262,000 - 262,000 282,770 282,770 149,110 Grant Funds 617,373 760,122 50,000 810,122 975,949 - 975,949 451,546 SPECIAL REVENUE & GRANT FUND TOTAL 22,769,912 22,381,424 2,450,000 24,831,424 25,326,466 400,000 25,726,466 21,874,870 W:\Accounting and Budgetmg\Budget\37-18\Fund Sums FY17-18\Fund Sums MBAs CITY OF SAN RAFAEL CONSOLIDATED FUNDS EXHIBIT II TRUST AND AGENCY FUNDS: 710 Business Improvement District - ASSESSMENT DISTRICTS: - 711 Recreation Fiduciary Fund 302 Financing Authority 1997 Bonds 147,304 23,850 712 Library Fiduciary 471,350 147,304 304 Peacock Gap Assessment District 2,875 TRUST & AGENCY FUND TOTAL 495,200 2,720 - 2,720 2,875 306 Mariposa Assessment District 16,573 56,114,397 121,101,021 7,831,344 128,932,365 124,040,164 7,831,344 131,871,508 53,175,254 16,573 Var. Assessment District Projects 300,417 (7,831,344) (7,831,344) (7,831,344) (7,831,344) LESS: INTERNAL SERVICE CHARGES 300,417 ASSESSMENT DISTRICT TOTAL 467,169 (12,461,342) NET TOTALS FY2017-2018 56,114,397 467,169 111,578,822 53,175,254 CAPITAL PROJECT FUNDS: 401 Capital Improvement 2,770,000 10,000 10,000 - 2,780,000 405 Open Space Acquisition 538,000 1,000 1,000 5,000 5,000 534,000 406 Bedroom Tax 58,740 - - - - 58,740 407 Parks Capital Projects 32,869 - - - 32,869 420 Measure E - Pulbic Safety Facility - - 4,025,000 4,025,000 4,025,000 4,025,000 - CAPITAL PROJECT FUND TOTAL 3,399,608 11,000 4,025,000 4,036,000 4,030,000 - 4,030,000 3,405,608 ENTERPRISE FUND: 501 Parking Services 2,666,584 5,063,900 5,063,900 4,809,110 580,831 5,389,941 2,340,543 ENTERPRISE FUND TOTAL 2,666,584 5,063,900 5,063,900 4,809,110 580,831 5,389,941 2,340,543 INTERNAL SERVICE FUNDS: 227 Sewer Maintenance - 2,796,471 2,796,471 2,796,471 2,796,471 - 600 Vehicle Replacement 186,636 1,112,000 1,112,000 1,106,000 1,106,000 192,636 601 P.C. Replacement 1,204,131 1,500,494 1,500,494 2,513,471 2,513,471 191,154 602 Fire Equipment Replacement 457,697 222,000 222,000 260,000 260,000 419,697 603 Building Improvement 872,800 12,000 12,000 347,650 347,650 537,150 604 Employee Benefits 971,569 719,000 719,000 764,805 764,805 925,764 605 Liability Insurance 321,845 1,672,880 1,672,880 1,444,332 1,444,332 550,393 606 Workers Compensation Insurance 105,583 2,451,243 2,451,243 2,389,827 2,389,827 166,999 607 Dental Insurance 131,129 504,720 504,720 495,000 495,000 140,849 608 Radio Replacement 399,518 650,660 650,660 685,977 685,977 364,201 609 Telephone 360,333 639,157 639,157 633,745 633,745 365,745 611 Employee Retirement 2,356,676 16,000 16,000 4,000 475,513 479,513 1,893,163 612 Retiree Health Benefit OPEB 737,850 4,130,899 4,130,899 3,468,040 3,468,040 1,400,709 613 Police Equipment Replacement Fund 126,456 81,360 81,360 80,000 80,000 127,816 INTERNAL SERVICE FUND TOTAL 8,232,223 16,508,884 16,508,884 16,989,318 475,513 17,464,831 7,276,276 TRUST AND AGENCY FUNDS: 710 Business Improvement District - - 711 Recreation Fiduciary Fund 23,850 - - 23,850 712 Library Fiduciary 471,350 2,720 2,720 474,070 TRUST & AGENCY FUND TOTAL 495,200 2,720 - 2,720 - - 497,920 COMBINED FUNDS TOTAL 56,114,397 121,101,021 7,831,344 128,932,365 124,040,164 7,831,344 131,871,508 53,175,254 LESS: INTERFUND TRANSFER (7,831,344) (7,831,344) (7,831,344) (7,831,344) LESS: INTERNAL SERVICE CHARGES (12,461,342) (12,461,342) (12,461,342) (12,461,342) NET TOTALS FY2017-2018 56,114,397 108,639,679 111,578,822 53,175,254 W:\Accounting and Budgetmg\Budget\37-18\Fund Sums FY17-18\Fund Sums MBAs Departments Re4ular CITY OF SAN RAFAEL Authorized Positions EXHIBIT III Mid -Year Proposed Final Final Final Final Final Final Final Final Final Adopted Changes Final Proposed Changes 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2016-2017 2016-2017 2017-2018 2017-2018 Community Development 29.50 27.50 21.75 20.75 18.25 18.25 17.80 17.80 19.80 19.80 0.20 20.00 Community Services 64.20 64.20 60.73 61.16 59.15 58.35 58.78 59.31 59.33 59.33 0.10 59.43 City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 - 3.50 City Clerk 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 - 2.00 City Manager/Council 8.70 8.70 7.70 7.70 11.50 11.50 12.56 12.56 12.56 12.56 2.00 14.56 Economic Development (former RDA) 5.00 5.00 5.00 5.00 - - - - - - - - Finance 11.00 11.00 10.00 10.00 10.00 10.00 10.00 11.00 11.72 11.72 11.72 Fire 81.00 77.00 75.00 76.00 75.00 76.00 79.00 79.00 79.00 79.00 79.00 Library 20.22 21.97 20.61 26.68 21.74 21.74 23.41 23.41 23.41 23.41 23.41 Management Services 33.68 33.68 31.68 31.15 28.23 26.23 26.33 27.33 27.83 27.83 (0.50) 27.33 Police 105.00 104.00 90.00 90.00 87.00 87.00 87.00 88.00 89.00 90.00 90.00 Public Works 78.80 75.80 60.80 62.80 62.00 60.00 61.00 62.00 62.00 62.00 62.00 Sub - Total Regular Positions 443.60 434.35 388.77 396.74 378.37 374.57 381.38 385.91 390.15 391.15 1.80 392.95 Change from previous year (9.25) (45.58) 7.97 (18.37) (3.80) 5.71 4.53 4.24 1.00 2.80 Fixed Term - City Manager/Council - 2.00 2.00 2.00 Community Services 0.67 0.67 0.67 0.67 1.47 1.51 1.51 1.51 1.51 Economic Development (former RDA) 1.00 1.00 1.00 - Finance 0.72 0.72 0.72 1.00 1.00 1.00 Fire 2.75 2.75 2.75 2.75 Library 1.48 2.23 1.48 1.31 - Police 2.00 2.00 3.00 3.00 (0.20) 2.80 Public Works 1.48 2.23 1.48 1.31 1.00 1.00 Sub - Total Fixed -Term Positions 1.48 3.23 3.15 2.98 0.67 1.39 4.19 6.98 10.26 10.26 0.80 11.06 Total Budgeted Positions 445.08 437.58 391.92 399.72 379.04 375.96 385.57 392.89 400.41 401.41 2.60 404.01 Authorized, unbudgeted - extended absence/no cosi 1.00 2.00 2.00 Total Authorized Positions 445.08 437.58 391.92 399.72 379.04 375.96 385.57 393.89 402.41 403.41 2.60 404.01 General Notes The above -authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro- rated benefits in accordance with the negotiated agreements for employees or individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized for short-term or specific reasons during the year 2017-2018 Proposed chances (from above) * - Add one Sr. Code Enforcement Supervisor/Code Enforcement Supervisor **-Reallocate vacant 1.0 FTE Business License Examiner and defund 1.0 FTE Accountant 1/11 to create 1.0 FTE Accounting Manager In addition, reallocate vacant 1.0 FTE Senior Accountant to a 1.0 FTE Principal Accountant -no FTE Change W:\Accounting and Budgeting\Budget\17-18\Position Budget\Budget Position\budgeted positions 6-30-2017.xls 21.00 59.43 3.50 2.00 14.56 10.72 79.00 23.41 27.33 90.00 62.00 392.95 2.80 2.00 1.51 1.00 2.75 2.80 1.00 11.06 404.01 2.00 406.01