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PW 1039 C Street Historic Building ReportAGREEMENT FOR PROFESSIONAL SERVICES WITH LAURA A. ACKLEY This Agreement is made and entered into this I U-ro day of ►'` g"l , 2017, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LAURA A. ACKLEY (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional consulting services are required in connection with preparation of an Historic American Buildings Survey (NABS) Level III Report for Fire Station #51, 1039 C St., San Rafael, CA 94901; and WHEREAS, the CONSULTANT has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Laura A. Ackley is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (I 0) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and/or provide the services as set forth in CONSULTANT's proposals dated March 31, 2017, attached hereto as Exhibit #1 — "Fire Station #51" and incorporated herein by reference. In addition, CONSULTANT shall provide CITY with five (5) 4" x 6" copies of each photograph documenting the survey that is the subject of the Report to be prepared under this Agreement Fire Station #51. Photographs shall be printed on Kodak Endura Paper. DUTIES OF CITY. CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall cooperate with CONSULTANT as necessary for performance of the CONSULTANT's duties hereunder. L4-5, U44 E 4. COMPENSATION. For the full performance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT as follows: A. For services described in Exhibit #2 hereto, CITY shall pay CONSULTANT the fees for specific tasks as shown on the schedule included in Exhibit #2, in a not -to -exceed amount of $14,790, plus the sum of $500 to compensate CONSULTANT for photographs provided to CITY as described in Section 2 above. B.Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date first herinabove written and shall end on June 30, 2017 when the work shall have been completed, unless the parties agree to extend this Agreement for another 90 days, as approved in writing by the City Manager. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. Upon completion of all work under this Agreement, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this Agreement will automatically be vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT shall furnish to CITY all necessary copies of data needed to complete the review and approval process. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. The insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. The insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall 3 contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a 4 defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD.PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONSULTANT's Project Director: Bill Guerin Director of Public Works City of San Rafael I 11 Morphew Street San Rafael, CA 94901 Laura A. Ackley 248 Laurel Place San Rafael, CA 94901 16, INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable tares. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL JI SC TZ, CiM nager ATTEST: �z a . A?.Q-e Z. -A ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: L a t&;t, ;20�g r -o ROBERT F. EPSTEIN, Cif Atto e CONSULTANT LA A. ACKL HISTORIC AMERICAN BUILDINGS SURVEY REPORT Fire Station #51 1039 C St., San Rafael, CA 94901 Historic American Buildings Survey (HAGS) Level III Proposal • h �t11 �1��� ��I�R EX ;s� I LauraA.Ackley • 2017 Architectural Historian - Research -Cultural Resources Management Laura A. Ackley, Architectural Historian, Author Research a Design a Cultural Resources a Management 415.456. 2327 ladesign@41915.com HlstoricAmerican Buildings Survey Report Fire Station 1151 1039 C St., San Rafael 94901 Attn: Cindy Ray Project Manager, City of San Rafael 1.11 Morpliew Street San Rafael, CA 94901 Proposal At die request of the City of San Rafael, arcllitectural historian Laura A. Ackley (Consultant) will prepare a Historic Amcrican Buildings Survey (NABS) Level III Report for the "Dire Station ff-51," located at 1313 5th Ave., San Rafael 911901. The report will document the historic home prior to its demolition. The consultant has received the latest versions of NABS documentation requirements directly from Christltie Avery, the Pacific Region National Park Service (NPS) iIABS coordinator. These newest standards can be found at: haps://sirvw.nps.l>_ov/hdp/starsdards/h,lhsl;uidciines,hlm JMs. Avery stated the above link was the most up -to --elate. She also said that I IABS Level III requirements are quite flexible unless the report is being sent to the Library of Congress, ll1 which case rhe photographic requirements become very stringent. She stated that more economical photo processes be used in HA13S reports to be distributed locally or regionally. It is my urlclerstatuling that the I11kBS reports for the I" e Station 4-51 and "Tile Blue House' will be used by Marin County and/or Bay Area organizations to assure our civic and History organizadolls have a strong record of these Historical builduigs. Laura A. Adley a 2017 Architectural Historian a Research a Cultural Resources Management Fire Station 1151, 1039 C Sl., San Rafael 94901 HAMS Level III Report San Rafael, CA The City of San Rafael can achieve this record without the extremely expensive photographic standards for inclusion in the Library of Congress (LOC). Deliverables The local I-IABS Level III report will include: • A short historical description of each building o Floor plans of the ext-atit state of both (Lwo) main floors of Firehouse #51, plus sketch plans of its ancillary levels. ® These cltawings will be supplemented with photo dOCutnellt'atioll e Drafted elevations are not included in a HABS Level III report, but photographs of the elevations will be pact of the package. ® A location map. '1'hc above bullet points fulfill all the national standards for Level III I LABS, except for the extremely expensive large -format negatives, processing, printing and transtnitt'al process required for iticlusioti in the LOC. The Photographs Digital photographs will follow NPS IIABS 1- cvel III guidelines and document the architectural features described in the "HAGS/I-IALR/HATS Photography Guidelines" mctltionecl above. Only the taking of photographs is irtcluclecl with this proposal and fee estimate. Processing and printing will be charged directly. The consultant is attempting to obtain accutate pricing information for Five sets of 4"x6" prints, each printed with archival inks onto archival paper. Digital flies of the photographs will be provided to the processor and printer, and these charges reimbursed directly by the City of San Rafael. The total estimated fee for this project without the photo ptocessing and printing is detailed following this proposal. Any changes to the scope or LauraA.Ackley • 2017 Architectural Historian o Research • Cultural Resources Management Fire Station 1151, 1039C St., San Rafael 94901 San Rafael, CA HAGS Level III Report deliverables of the project that may impact the fee will be discussed and agreed upon by both parties (the Consultant and the City of San Rafael). This fee will be payable upon receipt of invoice, which will be sent upon subiriissioti of the deliverables. Laura A. Ackley • 2017 Architectural Historian a Research a Cultural Resources Management Lure Station 1151, 1039 C St., San Rafael 94901 San Rafael, CA Consultant Qualifications: HAGS Level III Report Laura Ackley is a gUalfled architectural historian as defined in the Code of Federal Regulations, 36 CPR Part C 1.1 Also Appendix 2 of the California I Iistorical Resources Information System.' Ms. Acidcy's qualifications include: Master of Design Studies degree in Atchitectival I listory fiom the Harvard Graduate School of Design Master of Science degree in Am UIcctlltal I Ilstoty ancl'111coty from the University of California at Bei keley Bachelor of Arts degree in Architectute, with a minor in Atchitecl u•al I Iistory from lite University of California at Berkeley I ler additional scholarly work satisfies die second portion of the qualifications, namely ``substantial contributions through research and publication to the body of scholarly knowledge in the Field of American architectural history." Ackley's recent book, .Stir Firumi t -o s*Jewel Cily.� /he Pemtmi(i-Pm#k Inlenuiliomil Exj�os ou o/' /9/5, is regarded as the definitive work on the subject. This book has garnered several Bay Area, state Gild national awards for its contributions to the field of architectural mid cultural history. These awards include: o Gold Medal at the 2015 California Book Awards, sponsored by die Co11U11onwealill Club o 'Ilse National Independent Publisher Book Awards Brome Vtedal for United States I listol), o The Oscar Lewis Award from the Califoinin History Association o finalist for the Nouliem California Book Award for General Nonfiction o finalist for the Notthcin California Independent Booksellers Association Book of the Year Award She has contributed chapters and articles to several books and magazines in the field, ilicluding all essay ill the recent book Jeive/C!Iy, published by die deYoung MUseum. I US. National lark Service,Secretary of lite Interlois Qualif scat lonsSiandardsand GuldelineslAs Amended anti Annotatall Archaeology andilistoricl'resetvalionlittlr//www.nP3gov/history/local•lasv/arch studs 9htniaccessed2/10/2016 Z Appencllx 2oft lieGilIlonrla tIIstorical Resources tnfornim[onSysteni scicorg/docs/InteriorStandatdslxlf,ncce.w(I May 20,2016 Laura A. Ackley a 2017 Architectural Historian o Research o Cultural Resources Management Fire Station 1151, 1039 C Sl., San Rafael 94901 HAGS Level III Report San Rafael, CA Acceptance: This proposal is accepted and forms an agreement between the City of Sate Rafael (you) and Laura Ackley (Consultant) as represented by Laura Addey, For Consultant (Laura Ackley), For the city of San Rafael Laura Addc , C011SUlt�!t S�gnaturc / ..c�,wu��,c i �, Si`>11atUrC V IDatc: March 31. 2017 Datc: 5 Laura A. Ackley • 2017 Architectural Historian • Research • Cultural Resources Management WMA 10:; �N Laura A. Ackley, Historic Consultant Fee Estimate: Local NPS NABS Level III Report, Fire Station 1151, 1039 C. St., San Rafael Laura A. Ackley Architectural Photo Costs As DrafTeclt CAD as- TASI(S Historian Cultural built Drawings Defined by City Subtotals Resources Requirements Management Task 1: Dolernlfnallonof Scope, Investigatory Walklhrougiland Full Dala Collection 1.1 Derine Scope vr,lh Pro:tc l M an 1.21niIIaI vianlhrough off Ire Station A51,1039 C St. Ssn Rafac1921501. identity nese a ary archilecluol diaaaings aryl photographs. Sketch basic I ayout and define high resolution photolocallons. Write Field notes. 1.2.1 Includes first and Second Floors, plus ancillary levels 1.3 full Site Osla Co!lcclfon, Measurements, and Phologuphy of fire Station RSI. Include s NO high quAty d'git al photos bated on locations defined In Item 1 2. Does not Include aichful harJ(opyprinls of photographs dircclly relmbunab!e Ly City noted In Task 4. Includes ru!I later measurements for creation of archdtectvul plans of ealanl conddlons. 1.3.1 Includes first and Second fleets, plus ancillarylevels Total (lours Task 1: Task 2: Proparallon of Dratvingt as defined by National Palk Service Illttodc Arnarican Oulldings Survey love) III Guidelines 2.1 Specifications for requ'red lIPS NABS level III Dulled Elements (Consultant) 2.2 full Drafting (Draltsmsn) of file Station 1151 as required by IIPS (NOS Level 111 2.3 Creation of location Map par IIPS NABS level III Total flours Task 2: Task 3:llesearch and Write Ilislodcal Ooporls 3 1 Illstmiul Research, Fire Station PSI, Including libraries, visits to Assessor- Recoidei's Olfice, discovery of pub!Iuhed documents relating to Iho structure, procurement of hhloilul dmdngs,other bsks as needed 3.2 Prepnallon of Ilisloi lcal Report IIPS f1ABS Level III, fire Station 1151 Total Ifouts Task 3' (Task 4: Prepare and Submit Daliverabtes 4.1 Cost of Photo piocening and printing accord ng to City Specifications. Relmbuumenl Ly City (or Malelals and Time, 100 4.2 Photo Corretllon 4.3 Mhcellsneout Relrnbunsblet 4.4 Delivery ofrive full -shed copies Inprinted form ofall mater) liand one copy In digital formal. 4.5 Project hhnsgemenl 4.6 Wrile Captions, correhale Wth photos and locstlom per UPS IIABS level III Total flours Task 4: Total Fees for local NPS IIADS Laval 111 Do(unlenlalioll, excluding pholo production, fire StationOSl $2,100.00 $1,010.00 leo , $3,11000 14 12 $20000 $2.61000 Ten $3,16000 f 2 32 $6,00000 $000 IBD $6,0D00 0 40 0 $2,250.00 $19000 foo $1,41000 70D IOD 15 2 $10,65000 $4,14000 1111) $14,19000 Total: Local NPS IIADS level III flesearch, Invesllgallon,111610rlcRepoll, Drafting and $14,79000 Photography Costs, Phntographlf: production T0D Photographic Reproduction according to City of San Rafael Specifications: Direct TDD Rabnbursement CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Department of Public Works Project Manager: Cindy Ray Extension: x5326 Project Name: Historic Assessment -FS #51 Contractor Name: LaDesign Contractor's Contact: Laura Ackley Contact's Email: ladesign@sf1915.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step 1 RESPONSIBLE DEPARTMENT Project Manager 2 City Attorney 3 4 Project Manager Project Manager PRINT 5 Project Manager 6 City Attorney 7 City Attorney 8 City Manager/ Mayor 9 City Clerk DESCRIPTION a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Forward three (3) originals of final agreement to contractor for their signature When necessary, * contractor -signed agreement agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Public Works Contract > $125,000 COMPLETED DATE 4/5/2017 4/5/2017 REVIEWER Check/Initial 10 4/26/2017 ® ETD 4/26/2017 ® ETD ® CR lZ N/A Or ® CR Date of Council approval Click here to enter a date. CONTINUE ROUTING PROCESS WITH HARD COPY Forward signed original agreements to City 5/1/17 Attorney with printed copy of this routing form Review and approve hard copy of signed / agreement Review and approve insurance in PINS, and bonds S-1—JI (for Public Works Contracts) Agreement executed by Council authorized official I Attest signatures, retains original agreement and forwards copies to Project Manager s• �6. 17 . 15