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PW Routine & Emergency Tree Services 2017AMENDMENT TO ROUTINE AND EMERGENCY TREE SERVICES AGREEMENT This Amendment to Routine and Emergency Tree Services Agreement 2016-17 is made and entered into this t 9-ruday of June, 2017, by and between the CITY OF SAN RAFAEL ("CITY") and Kingsborough Atlas Tree Surgery, Inc. ("CONTRACTOR"). RECITALS WHEREAS, the Parks Division of the Public Works Department requires routine and emergency tree services to maintain the CITY's 50,000 trees; and WHEREAS, in 2016, the CITY, pursuant to due and legal notice published in the manner provided by law, invited sealed bids for the required routine and emergency services tree work, and CONTRACTOR submitted the lowest and best bid and was awarded the contract; and WHEREAS, the parties entered into that certain "Routine and Emergency Tree Services Agreement 2016-17", dated June 20, 2016 ("Agreement"), under which CONTRACTOR assumed the obligation to perform routine and emergency tree services for a one-year term commencing July 1, 2016 and ending June 30, 2017, for an amount not to exceed $150,000; and WHEREAS, the CONTRACTOR has performed satisfactory routine tree maintenance for the CITY as required under the Agreement; and WHEREAS, pursuant to Section 3(c) of the Agreement, the parties wish to extend the Agreement on the same terms and conditions for an additional two-year period terminating on June 30, 2019; AMENDMENT TO AGREEMENT NOW THEREFORE, the parties agree as follows: The Title of the Agreement is amended to read: "Routine and Emergency Tree Services" 2. Section 3 of the Agreement, "Time of Completion", is amended to read: "(a) The work to be performed under this Contract shall be performed in compliance with the "Response to Time Requirements" specified in Exhibit 1. (b) The term of this contract shall commence on the date of this contract and shall terminate on June 30, 2019. (c) This contract can be further extended once for a period not to exceed two (2) years upon authorization by City Council." All other terms and conditions of the Agreement shall remain unchanged and in full force and effect for the term of this Agreement as amended. IN WITNESS WHEREOF, the parties have executed this Amendment as of the day, month and year first hereinabove written. CITY OF SAN RAFAEL: .�S Jim Schtz, ity Manages ATTEST: s�� C Esther C. Beirne, City Clerk APPROVED AS TO FORM: r Robert F. Epstein, City Att rney KINGSBOROUGH ATLAS TREE SURGERY, Printed Name: Title: C CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:`: Contracting Department: Public Works Project Manager: Talia Smith Extension: 3354 Contractor Name: Kingsborough Atlas Tree Surgery Contractor's Contact: Jamie Eisenhauer Contact's Email: Jamie@atlas-tree.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Date of Council approval DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ 5 Project Manager Forward signed original agreements to City enter a date. b. Email contract (in Word) & attachments to City 6/9/2017 6 City Attorney Atty c/o Laraine.Gittens@cityofsanrafael.org -111,311-7 ®TS 2 City Attorney a. Review, revise, and comment on draft agreement 6/12/2017 7 City Attorney and return to Project Manager Click here to 0 y b. Confirm insurance requirements, create Job on enter a date. r�JZJ 8 City Manager/ Mayor PINS, send PINS insurance notice to contractor / (H /[7 ❑ 3 Project Manager Forward three (3) originals of final agreement to 6/19/2017 ®TS contractor for their signature / 9�� 7• — �— - 4 Project Manager When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or NTS Public Works Contract > $125,000 6/19/2017 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 7/11/17 Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed -111,311-7 kj�- agreement 7 City Attorney Review and approve insurance in PINS, and bonds 7%13)1-7 0 y (for Public Works Contracts) r�JZJ 8 City Manager/ Mayor Agreement executed by Council authorized official / (H /[7 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager / 9�� 7• — �— -