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Home My WebLink AboutCC Resolution 8046 (Janitorial Services)RESOLUTION NO. 8046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT (Effective September 1, 1989) THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with Marin Supply Company for janitorial services to various City facilities (City Hall, Police Department, Library, Public Works Corporation Yard and Fire Department Station 1), a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on MONDAY , the 18th day of September 1989, by the following vote, to wit: AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JE �M. LEONCI City Clerk AGREEMENT THIS AGREEMENT, entered into this 18th day of SEPTEMBER , 1989 by and between the City of San Rafael, hereinafter "City" and Marin Supply Company, hereinafter "Contractor". WHEREAS, currently, contractor has been providing janitorial services to the City facilities since 1984; and WHEREAS, the Contractor has not increased its rates since 1984; and WHEREAS, the Contractor has a business necessity to increase its rates. NOW, THEREFORE, IT IS MUTUALLY AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. Beginning September 1, 1989, Contractor shall daily, Monday through Friday or seven days a week for the Police Department, provide the services listed in EXHIBIT A, attached hereto and incorporated herein by this reference. 2. Contractor shall provide and maintain all personnel and equipment and supplies necessary to perform the services described in EXHIBIT A. 3. At City's request Contractor is willing to furnish paper and lighting supplies for an additional monthly fee to be negotiated between the parties. If the parties so agree, Contractor shall keep an inventory of such supplies. 4. City shall pay Contractor as outlined in Exhibit "A" of this Agreement. If City asks Contractor to perform any additional services not specifically listed in Exhibit A, City agrees that Contractor will bill City at the rate of $25.00 per hour. 5. City shall pay Contractor by the 10th of each month commencing the month after Contractor begins providing services. 6. Contractor agrees to hold harmless, indemnify, including attorneys fees and defend City, its officers, agents and employees from and against any and all claims arising from Contractor, its officers', agents' or employees' negligent or intentional acts or omissions arising from its (their) work performed under this agreement. 7. City agrees to hold harmless, indemnify, including attorneys fees and defend Contractor, its officers, agents and employees from and against any and all claims arising from City, its officers', agents' or employees' negligent or intentional acts or omissions arising from its (their) obligations under this agreement. B. Contractor agrees to take out and maintain, during the entire term of this Agreement, statutory amount of workers compensation insurance. Contractors' workers compensation policy shall include a waiver of subrogation endorsement in favor of the agency. 9. City and Contractor agree to submit any claim(s) arising under this agreement or any dispute concerning the terms and provisions of this agreement to binding arbitration according to the rules of the American Arbitration Association. The arbitrator is empowered to award attorneys fees to the prevailing party. 10. Either party may terminate this agreement by providing the other party with 30 days written notice of cancellation. 11. This agreement constitutes the entire agreement between the parties. Dated: September 18, 1989 ATTEST: Jea ie` N4. Leoncini', City Clerk Dated: r-� _`�'��adia: ts/ •..rte ^� CITY OF SAN RAFAEL Lawrence E. Mulryan, Mayor MARI'N SUPgLY COMPANY - 2 - EXHIBIT A GENERAL DESCRIPTION OF JANITORIAL SERVICE Janitorial service at the San Rafael City Hall, the Library, Fire Department Headquarters and the Corporation Yard. MARIN SUPPLY COMPANY shall provide all labor, chemicals, liners, equipment and supervision. All paper products, soap, soap bars and shampoo shall be supplied by the City. CITY HALL (INCLUDING THE POLICE DEPARTMENT) A. DAILY ROUTINE: - Vacuum carpeting and tile floor. - Mop tiled floor and stair steps. - Clean all finger marks and spots on glass doors, shine brass and/or stainless holds in the main lobby. - Dust tables, desks, cabinets, chairs, drawing tables, counters, stools, telephone sets, window ledges, banisters, etc. - Clean ashtrays and sand stands. - Wash and brush toilet bowls and urinals with disinfectant. - Wipe the tops of toilets, outside of water tanks and tops, and outside of urinals. - Clean toilet booth doors. - Shine mirrors, soap dispensers, paper towel boxes and drinking fountains. - Brush and wash shower booths and detention rooms. - Clean up stoves, cupboards, closets, vending machines, drinking fountains, sinks and sink basins. - Clean spots on windows, doors, walls and any furniture. - Dump waste paper containers, garbage cans and sanitary napkin containers, in dumpster in parking lot of Police Department. - Polish tables in main lobby. - Fully shine the brass or stainless door holders and push plates. B. MONTHLY WORK - Dust mop; top of lockers in men's and women's locker room, all desks, tile, walls and floors, cabinets and front counter and form's shelves. - Clean shower booth curtains in the Police Department. - Clean blackboards as needed. C. QUARTERLY WORK - Remove dust in the outlets of air conditioner. - Complete window washing of lobby windows. - Scrub and refinish lobby floors. - Machine scrub restroom floors. D. ONCE PER YEAR - Wash all windows in City Hall inside and out. - All refrigerators shall be defrosted and cleaned on the third floor, lunch room and Police Department as requested. E. Particular attention must be given to maintain janitorial lockers and basins in a very clean and orderly manner. F. NOTE: The Police Department (first floor) operates on a 365 day per year schedule and it operates 24 hours per day. This makes custodial duties more demanding than a regular commercial institution operation (second and third floors). This demand must be met. LIBRARY MARIN SUPPLY COMPANY shall provide all labor, chemicals, liners, equipment and supervision. Paper products and soap shall be provided by the City of San Rafael. A. DAILY ROUTINE - Vacuuming all of upstairs and downstairs, staircase treads, children's rooms, straighten furniture, Webb Room (after it is used), spot carpets as needed. - Waste paper containers, garbage cans and sanitary napkin containers, in dumpster on the north side of the library by the back door. - Bathrooms - scrub and mop all floors and baseboards, wash basins, toilet seats, and toilet bowls, toilet partitions, towel and trash dispensers emptied, cleaned and line all trash containers with plastic, and walls cleaned. - Dust mop all areas, second floor between stacks and floor in work room and all tile floors. - Dusting; No feather dusters - only vacuum and dust treated cloths shall be used. Table tops (dust treated cloth), low cases (dust treated cloth), counter tops (dust treated cloth), and desk tops when accessible (dust treated cloth). - Wash and clean: doors, handles, glass panels in doors, front doors, staircase partitions and banister rails. - Sweep and clean: entrance areas or landings front and rear, work room, children's room doors, clean off door mats. Patios and driveways are maintained by City Parks crews and not by the Janitorial service. - Vacuum: Library Director's office complex. B. YEARLY ROUTINE - Wash all exterior and interior windows after rainy season and before summer. C. Particular attention must be given to maintain janitorial lockers and basins in a very clean and orderly manner. - 2 - FIRE DEPARTMENT HEADQUARTERS (Office Area) A. TWICE A WEEK - Vacuum carpeting. - Dust tables, desks, cabinets, chairs, window ledges, etc. - Wash and brush toilet bowls with disinfectant. - Clean toilet booth doors. - Shine mirrors, soap dispensers, paper towel boxes and drinking fountains. - Clean spots on windows, doors, walls and furniture. - Empty waste containers. CORPORATION YARD (Office Area, Break Room and Bathrooms) A. TWICE A WEEK - Empty waste containers. - Dust tables, desks, cabinets, chairs, window ledges, etc. - Clean spots on windows, doors, walls, etc. - Wash and brush toilet bowls and urinals with disinfectant. - Shine mirrors (3), soap dispensers, paper towel boxes, etc. PAYMENT: Charge: For the described service shall be: City Hall - Total Monthly Hours = 155 Labor Fee - $1,730.00 monthly Police Department - Total Monthly Hours = 97 Labor Fee - $1,100.00 monthly City Hall $1,730.00 Police Department 11100.00 Trash Liners 65.00 our cost Total $2,895.00 Library Total Monthly Hours = 85 Labor Fee $ 960.00 Monthly Trash Liners 35.00 Our Cost $995.00 Per Month Fire Department Total Monthly Hours = 17.5 Labor Fee $ 195.00 Monthly Corporation Yard Total Monthly Hours = 34.5 Labor Fee $ 385.00 Monthly - 3 - The agreed upon price of this service agreement is for the performance of routine maintenance tasks described in the agreement. Additional work such as cleanup after remodeling or moving in or out, cleanup after seasonal parties or cleanup and removal of Christmas trees and decorations will be charged at our regular agreed upon hourly rate of $25.00 per hour with a minimum of 2 hours per trip. EQUIPMENT AND SUPPLIES: Marin Supply Company agrees to provide and maintain all personnel and equipment required to perform the services mentioned as well as all cleaning agents, chemicals and disinfectants. Paper, and lighting supplies, can be furnished by Marin Supply Company and can be added to the monthly fee. Inventory control of supplies will be provided for those items purchased from Marin Supply Company. 4