HomeMy WebLinkAboutCC Resolution 8058 (Child Care Task Force Unit)RESOLUTION NO. 8058
A RESOLUTION AUTHORIZING THE SIGNING OF A
CONTRACT, LEASE OR AGREEMENT
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on
behalf of the City of San Rafael a contract, lease or agreement
with
the County of Marin to provide $7,500. for the San Rafael
Child Care Task Force
a copy of which is hereby attached and by this reference made a
part hereof.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael,
hereby certify that the foregoing resolution was duly and
regularly introduced and adopted at a Reqular meeting of
the
City Council
of said City
held on
Mondav
the 2n,9
day
of Octob er
, 1989
by the
following vote,
to wit:
AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer
and Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
2
JENE M. LE INY, XCYY CIK
71�1
P3RIGI'N"AiWs�
AGREEMENT
THIS AGREEMENT, made and entered into this 2nd day of October T
1989, by and between the COUNTY OF MARIN, a political subdivision of the State of
California, hereinafter referred to as "County", and CITY OF SAN RAFAEL (CHILD
CARE), hereinafter referred to as "City".
WITNESSETH:
In consideration of the mutual promises and covenants hereinafter contained,
the parties hereto do hereby agree as follows:
1. City shall, in a satisfactory and proper manner, as determined by County,
supply all necessary facilities, supplies and staff required for satisfactory performance
of, and shall perform those certain services described and set forth in the Program
Description attached hereto as Exhibit A and made a part hereof. Said program shall be
available to any resident of Marin County who is eligible under the standards specified in
Exhibit A.
2. The parties hereto agree that this Agreement shall not be construed as
creating an employment or agency relationship, but that City is an independent con-
tractor. In this connection, all personnel staffing the programs enumerated herein shall
be employees of City or its delegate agencies. It is understood and agreed that County
shall have no direct control of or responsibility for employees of City or its delegate
agencies.
3. In consideration of City performing the aforesaid services, County agrees
to pay City or its delegated fiscal agent the sum of not to exceed $7,500, said sum to be
payable, on demand, as follows, subject to timely receipt of required reports and
compliance with insurance requirements as hereinafter provided:
Within 10 days of execution of Agreement $77500
4. City shall expend the funds in accordance with the Program Budget
attached hereto as Exhibit B and made a part hereof and shall submit to County quarterly
financial reports showing expenditures of the funds payable hereunder on behalf of the
various programs. City shall render a final accounting not later than July 15, 1990.
Should City's expenditure of County funds hereunder be less than the amount payable
hereunder, City shall return the difference to County not later than August 1, 1990.
5. City agrees that the amount specified in paragraph 3 above shall be re-
duced by the amount of any funds not specified in Exhibit B received by City from any
governmental body or public or private organization, including the United Way, when
such funds are provided for the purpose of supporting the identical program and level of
service described in the attached Exhibit A. City further agrees that it shall promptly
report the receipt of any such funds to County.
6. City shall maintain, on a current basis, complete program and financial
records and accounts, to assure proper accounting of the expenditure of funds and the
performance of services pertaining to this Agreement. City shall retain said records for
three years after the expiration or termination of this Agreement unless permission to
destroy them is granted in writing by County.
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.
7. Should County wish to do so, it may undertake an independent audit and/or
evaluation of City's records and accounts of expenditures and program activities at its
own expense, and City agrees to furnish all items necessary in County's discretion to
complete said audit and/or evaluation, subject to restrictions on confidentiality as may
be required by law. Said audit and/or evaluation may include, but shall not be limited to,
the expenditure or receipt of program funds, program quality, the number and service
characteristics of City's clientele, and the relationship of City's services to services
provided by other agencies in the community.
8. None of the services described in Exhibit A shall be subcontracted nor
shall any interest in this Agreement be assigned by City without the prior written con-
sent of County.
9. City shall not discriminate against anyone employed in the performance of
this Agreement, or against any applicant for employment because of sex, race, creed,
color, age, national origin, or handicapping condition. This requirement shall apply to,
but not be limited to, the following: employment, upgrading demotion, or transfer; re-
cruitment or recruitment advertising; layoff or termination, rates of pay or other forms
of compensation; and selection for training, including apprenticeship.
10. City shall, in the performance of this Agreement, comply with all applic-
able laws, ordinances, regulations and codes of the Federal, State and local governments.
11. None of the funds, materials, property or services contributed by County
or City under this Agreement shall be used in the performance of this Agreement for any
partisan political activity, to further the election or defeat of any candidate for public
office, or for any religious worship, instruction or proselytization.
12. City shall indemnify, defend and hold harmless the County of Marin, its
officers, agents, and employees, from any and all claims, liabilities or causes of action,
including contractual claims for injuries or death to persons, or damage to persons or
property, arising out of or in connection with the organization, promotion or operation of
any program funded pursuant to this Agreement. In this connection, City agrees to main-
tain public liability insurance with limits of $100,000 per person and $300,000 per acci-
dent for bodily injury, and $25,000 for property damage, naming the County of Marin and
its officers and employees as additional insureds during the term of this Agreement.
Prior to payment of any and all claims under this Agreement, City shall provide County
with evidence of said insurance by filing with County and keeping up to date a certificate
by the insurer to the effect that the insurance required by this Agreement is extended in
favor of "the County of Marin, its officers, agents, and employees". Said certificate
shall further state the insurance policy number, the effective dates (both commencement
and expiration) of the policy, the kinds and levels of insurance provided, and that the
policy provides that notice of cancellation, termination, or any material change in
coverage shall be delivered to County ten (10) days in advance of the effective date of
such cancellation, termination or change.
13. This Agreement, including the exhibits attached hereto and made a part
hereof, can be amended only by written agreement of the parties hereto.
14. This Agreement shall continue from July 1, 1989 to June 30, 1990, unless
earlier terminated as hereinafter provided. Either party hereto shall have the right to
terminate this Agreement at any time upon giving the other party hereto at least thirty
(30) days' written notice prior to the effective date of such termination. In the event of
termination, then County's obligation to City hereunder shall terminate forthwith, and
City will no longer be obligated to operate said programs, with the exception that City
will still be obligated to provide and/or maintain the reports and audits provided for in
Sections 4, 6, and 7.
15. Without prejudice to the foregoing, City agrees that if, prior to termina-
tion or expiration of this Agreement, it is determined by County, upon any final or
interim audit by County, that City shall have failed in any way to comply with any re-
quirements of this Agreement, then City shall forthwith bring itself into compliance and
shall pay to County forthwith whatever sums are so disclosed to be due to County or
shall, at County's election, permit County to deduct such sums from whatever amounts
remain not yet disbursed by County to City pursuant to this or any subsequent Agree-
ment; or if this Agreement shall have terminated or expired, and it shall be disclosed
upon such audit, or otherwise, that such failure shall have occurred, City shall pay to
County forthwith whatever sums are so disclosed to or determined by County to be due
to County. In the event of litigation between County and City arising out of this Agree-
ment, the prevailing party shall be entitled to recover its attorney's fees from the other
party in such an amount as may be fixed by the court.
16. This Agreement shall not be assigned without the prior approval of the
Board of Supervisors of the County of Marin.
17. Notice under this Agreement shall be delivered to County in care of:
and to City at:
Board of Supervisors
Room 315, Civic Center
San Rafael, CA 94903
P. O. Box 60
San Rafael, CA 94915-0060
IN WITNESS WHEREOF, the parties hereto have set their hands the day and
year first above written.
ATTEST:
A-0.-'. �9
Clerk
ATT T:
56\e Lola SniffenIA/
Deputy City Clerk
COUNTY OF MARIN
Chaff man...ai tale Board of -Supervisorsi
CITY OF SAN RAFAEL (CHILD CARE)
By L t C�_
Lawrence E. Mulryan
Mayor of the City of San Rfael
PROGRAM DESCRIPTION EXHIBIT A
SAN RAFAEL CHILD CARE TASK FORCE
CHILD CARE NEEDS ASSESSMENT STUDY
The following is a detailed outline of the tasks the San
Rafael Child Care Task Force proposes to complete.
PROJECT DESIGN OUTLINE
I. Establish the San Rafael Child Care Task Force - to
involve representatives from the following groups as
partners to help guide the needs assessment and develop a
Child Care Plan for San Rafael:
City of San Rafael
San Rafael Chamber of Commerce
County of Marin
Business Community
Employee Groups
Health Community
Child Care Providers
Realtors
Project Care (local Reference
and Referral Agency)
Local builders/developers
Parents
Educators
Churches
Ethnic Communities
Non -Profit Organizations
Service Organizations
Local Funders
United Way
II. Conduct a comprehensive needs assessment
A. Identify current child care programs and their
present resources.
- Review Project Care statistics on current
programs in city/county.
- Review other studies and data as available
(such as ABAG, league)
B. Measure unmet needs and future growth patterns
- Community Survey
- Business/Corporation Survey
C. Analyze data with growth projections from
- school population projections
- local, state and national projections of need
- census data
- future growth plans of local businesses and
corporations
- future housing and commercial growth projections
in the city
III. Identify options to meet future needs.
A. Review how other local communitites are addressing
the need for child care.
B. Consider partnerships with local business/corporate
communities.
C. Review local government policies to identify means to
facilitate solutions.
IV. Develop solutions and establish implementation
strategies.
V. Produce a Child Care Plan for San Rafael.
PROGRAM BUDGET
SAN RAFAEL CHILD TARE TASK FORCE
CHILD CARE NEEDS ASSESSMENT STUDY
Expenditures
1. Establish San Rafael Child Care Task Force
2. Data Collection
3. Needs Assessment
A. Community Survey
B.,Business Survey
4. Data Analysis
5. Task Force Meetings (8 mtgs Sept -April)
6. Develop Alternative Solutions & Strategies
7. Community Participation Hearings (2)
8. Agency Review (4 mtgs April -June)
9. Final Report
Revenues
1. City of San Rafael
2. County of Marin
3. Local Donations - Business Community
4. State of California Local Coordinating Grant
EXHIBIT B
Done
2,000.
15,000.
10,000.
3,000.
3,200.
2,000.
1,600.
1,200.
2,000.
40,000.
5,000.
7,500.
2,500.
25,000.
40,000.