HomeMy WebLinkAboutCC Resolution 7979 (Employee Assistance Programs)RESOLUTION NO. 7979
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SAN RAFAEL
AUTHORIZING RENEWAL OF CONTRACT WITH
LIFECARE SYSTEMS FOR CONTINUATION OF EMPLOYEE
ASSISTANCE PROGRAMS (EAP) FOR CITY EMPLOYEES
(for one year from July 1, 1989 to June 30, 1990,
at a fee not to exceed $10,000)
RESOLVED, that the City Council of the City of San
Rafael, does hereby authorize the MAYOR and CITY CLERK
to execute, on behalf of the City of San Rafael a contract
agreement between the City of San Rafael and LIFECARE
SYSTEMS designating LIFECARE SYSTEMS as the EAP provider
for eligible City of San Rafael employees. Said contract
is for a term of twelve months and a fee not to exceed
$10,000.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael,
hereby certify that the foregoing and adopted at a Regular
meeting of the City Council of the City of San Rafael
on Monday , the Fifth day of the
June 1989, by the following vote to wit:
AYES: COUNCILMEMBERS: Boro, Thayer & Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Breiner & Frugoli
JE4S4 M. LEONCIN, City Clerk
ORIGIN, A`
7479
y ADDENDUM TO L 'C AGENDA ITEM #5
(6/5/89)AGREEMENT FOR
E PIDYEE ASSISTANCE PROGRAM
Pt�;01VIV�
This agreement is adopted this July 1, 1989 by and between LifeCare
Systems ("LifeCare") and City of San Rafael ("City").
1. A-eement to Provide Services
LifeCare agrees to provide the employee assistance services described
in this agreement, and The City agrees to secure those employee assistance
services from Lifecare.
The purpose of the employee assistance pi-u9.La« ("Program") is to
provide the employees of The City with assistance and counseling in
identifying the existence, causes and solutions to emotional, drug abuse
and alcohol abuse problems, and other behavioral problems as may arise on
the work site. The Program is intended to be constructive and positive in
its nature, aimed at restoring employees to productive working lives.
3. Covered Emplovees
The parties agree that the following categories of employees shall be
covered by the FLULJLGIII: all employees eligible for health care benefits,
360 employees eligible.
It is agreed that The City will notify LifeCare of any individual or
cumulative fluctuation in work force +/- 5%, and contract fees will be
adjusted upward or downward accordingly at the beginning of the next
quarterly reporting period.
4. LifeCare's Specific Duties
Throughout the term of this agreement Lifecare shall provide the
following specific services:
(a) LifeCare shall train one in-house coordinator to serve as
The City's management representative.
(b) LifeCare shall assist in the design of the FLIJyLQlll for The
City and the development of all supporting educational and other graphic
materials for the Program.
(c) LifeCare shall also provide mailings and newsletters to the
employees at times and locations agreed upon by the parties.
(d) When the Program has been designed and documented to the
mutual satisfaction of the parties, LifeCare shall conduct eight (8) hours
of orientation sessions for The City's management and supervisory
personnel, at times and locations agreed upon by the parties.
(e) LifeCare shall provide unlimited (7 hours estimated) hours
of individual supervisor consultations as requested by supervisors.
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(f) LifeCare shall make available up to four (4) additional
hours of management consulting services. Such services shall be
identified and scheduled for delivery at the discretion of the Personnel
Officer.
(g) LifeCare shall also provide four (4) hours of employee
orientations at times and locations agreed upon by the parties.
(h) LifeCare shall also provide four (4) wellness classes at
times and locations agreed upon by the parties.
(i) LifeCare shall staff the PLU9LCllll with personnel whose
training is suitable for the kinds of emotional, drug abuse and alcohol
abuse problems likely to be encountered with The City's work force. The
parties anticipate that LifeCare's team shall include at least a social
worker, a marriage counselor, and an addiction specialist, but LifeCare
reeves the right to modify the staffing of its team from time to time in
ways which, in its sole judgment, best meet the needs of The City's work
force.
(j) LifeCare shall provide up to three (3) counseling and
assistance hours to all covered employees and immediate family members up
to a maximum of 4 .���d,�l�, who have been referred to LifeCare by their
respective supervisors or managers, or all covered employees who have
referred themselves to the Program. It is projected that ten percent will
be seen. LifeCare shall make all reasonable efforts to schedule its
services at times and places which are mutually convenient and which
maintain the employees' privacy.
(k) In cases where more extensive or specialized counseling or
medical services are needed, as determined in the sole judgment of the
members of the team, LifeCare shall refer covered employees to other
agencies, institutions or professional persons for further assistance.
LifeCare agrees to advise covered employees so referred, that they, and
not The City, will be responsible for payment of all costs and fees of any
such agency, institution or professional person, except in such cases
where The City's existing health insurance covers some portion of services
rendered.
(1) LifeCare agrees to provide The City on a quarterly basis a
written report summarizing the activities undertaken by LifeCare pursuant
to the Program. Contents of that report will be agreed upon by both
parties prior to contract beginning.
5. Reuresentatives
Each of the parties shall notify the other in writing of the person
who is to serve as the primary contact for his or her respective employer
for day -today administration of the Fluylcuu. Each party agrees to make
its best efforts to insure that matters of substantial policy importance
are brought to the attention of senior managers at each of the
institutions.
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LifeCare)'-S-T-E-M-S
6. Practice of Medicine
None of the services rendered by LifeCare under this Agreement shall
constitute the practice of medicine. Any covered employee being assisted
under the Program who requires medical care, as determined in the sole
judgment of the Program team, shall be r,.L%Aq.1Lly referred to one or more
licensed physicians.
7. Consent
LifeCare shall not release any information with respect to any covered
employee unless required by law, by court order or unless such release has
been consented to by the covered employee in a written form provided by
LifeCare for that purpose.
8. Cooperation by The Citv
The City agrees to cooperate with the Program team in all reasonable
respects to allow the FL"y.La.« to be carried out in a dignified and
effective manner. Without limiting the principle, The City agrees to
provide meeting places and facilities that may be required frown time to
time for orientation sessions, individual conferences with supervisors and
employees and the like. The City shall notify participants of all
meetings to be held on The City's premises. The City shall also provide
effective publicity and internal cxmmunications so that all covered
employees are kept fully informed of the purposes and procedures of the
Program. The City shall appoint an in-house coordinator and/or advisory
committee to assist LifeCare Systems with yiUyia,u design, implementation,
ongoing operation, and evaluation.
9. Indemnification
LifeCare agrees to hold harmless, indemnify and defend The City, its
employees, agents and officers from any and all claims, loss, liability
arra damages arising from LifeCare, its employees, agents or officers'
negligent or intentional acts or omissions arising out of Lifecare's work
under this agreement.
The City agrees to hold harmless, indemnify and defend Lifecare, its
employees, agents and officers from any and all claims, loss, liability
and damages arising from The City, its employees, agents or officers'
negligent or intentional acts or omissions related to the work performed
under this agreement.
10. Arbitration
Each party agrees to submit any claims arising under this agreement to
binding arbitration pursuant to the current provisions of the California
Code of Civil Procedure and any successor statutes.
11. Compensation
In consideration of its services rendered under this Agreement,
LifeCare shall receive an annual fee of $10,000. This fee shall
constitute LifeCare's entire motion, and LifeCare shall not bill The
City for any of its out-of-pocket expenses associated with the Program.
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12. 'Perm of Aareement
This ayicA=Lx=►L shall %..ALu«,,,.� on July 1, 1989, and shall have a term
of twelve (12) months ending June 30, 1990. The Agreement may be
terminated at an earlier time by either party upon sixty (60) days written
notice to the other.
IN WITNESS WHERDDF, the parties have signed this Agreement.
LifeCare Systems for Employee
and organizational Assistance
Charla Parker, Executive Director
Date: ;.(Q I \ M?
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City of San Rafael
Lawrence_E. Mulryan, Mayor
Attest:
Jeanne Leoncini, City Clerk
Date:
Suzanne Golt, Assistant to City
Manager
Date:
Gary T. Ragghianti,-City Attorney
Date:
LifeCare
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