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HomeMy WebLinkAboutCC Resolution 7991 (Marin Resource Library)RESOLUTION NO. 7991 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND THE COUNTY OF MARIN FOR THE PLANNING OF THE SAN RAFAEL/MARIN RESOURCE LIBRARY a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a REGULAR meeting of the City Council of said City held on the 19TH day Of JUNE , 1989 by the following vote to wit: AYES: COUNCILMEMBERS : Boro, Breiner, Frugoli, Thayer & Mayor Mulrya NOES: COUNCILMEMBERS : None ABSENT: COUNCILMEMBERS : None resjpa �JEM.LE NCINI, City Clerk ORIG�i % iAl ? °91 JOINT EXERCISE OF POWERS AGREEMENT FOR THE PLANNING OF THE SAN RAFAEL/MARIN RESOURCE LIBRARY This agreement, made and entered into this, 19th day of ,lune 19fa , by and between the City of San Rafael, a municipal corporation (hereinafter referred to as City), and the County of Marin, a body corporate and politic of the State of California (hereinafter referred to as County) WITNESSETH WHEREAS, the City maintains a municipal library and desires to upgrade this facility and improve library services; and WHEREAS, the County desires to relocate the library facility currently located in the Civic Center Administration Building, and likewise, desires to improve library services; and WHEREAS, City and County believe that the greatest possible benefit from the use of public funds may be realized if unnecessary duplication of services and physical facilities is avoided; and WHEREAS, City and County entered into an Agreement dated December 20, 1988, to prepare a feasibility and planning study for library services in the San Rafael area, including planning for a joint headquarters library and northern San Rafael branch library; and WHEREAS, City and County possess the common powers to build and maintain library facilities and provide library services; and WHEREAS, this Agreement is authorized under the Joint Exercise of Powers Act, Government Code Section 6500 et seq.; NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter stated and the performance thereof, the parties hereto do agree as follows: 1. This agreement is for the purpose of providing for the planning of a new San Rafael/Marin County Resource Library (SR/MRL) and a North San Rafael Branch Library. 2. It is anticipated that on or about June 20, 1989, the parties will enter into an Agreement with Ray Holt, Library Consultant, to revise the San Rafael Public Library building program to include the Marin County headquarters library in the SR/MRL facility. This agreement will extend to September 30, 1989 when the revised building program will be submitted to both parties. 3. It is anticipated that on or about June 20, 1989 the City and County will accept the document entitled, "Recommendations For the Governance and Operation of the San Rafael/Marin County Resource Library", prepared by Raymond M. Holt & Associates, along with the suggested steps for implementation. 4. It is anticipated that on or about June 20, 1989 the parties will establish an Oversight Panel, which would provide for assistance and advise in developing the various actions necessary to proceed with construction of the facility. The Oversight Panel shall consist of members from the Board of Supervisors; the San Rafael City Council, the Marin County Library Commission, the City of San Rafael Library Board, the County Administrator and the San Rafael City Manager and the County and City librarians. 5. Prior to September 15, 1989, The Oversight Panel, with approval of the City and County, will have responsibility for the following: a. Assist with the selection of Design Professionals, in accordance with previously established procedures, to design the San Rafael/Marin County Resource Library. b. Prepare a series of joint exercise of powers agreements which will include, at least, the following provisions: (1) Formulas for apportioning capital and operating expenditures for the San Rafael/Marin Resource Library and the North San Rafael branch. (2) Performance standards for measurable levels of service to the County branches and to the service area. (3) A basis for establishing the allocation and continuing ownership of collections and equipment from the City and County Libraries to the San Rafael/Marin Resource Library facility and the North San Rafael Branch. (4) The administration of central automated services and other technical and support services for the San Rafael/Marin Resource Library and North San Rafael Branch. (5) Joint Occupancy of space in the San Rafael/Marin Resource Library facility and the North San Rafael Branch Library. (6) A methodology for amending the agreement. (7) A process for settlement of disputes. (8) A procedure for dissolution. Any final decision making authority for execution or implementation of these tasks shall be obtained from the City and County prior to any such implementation or execution. 6. The parties will establish a committee to explore various funding alternatives. 7. On or about September 30, 1989 the City and County will negotiate and authorize contracts with Design Professionals to begin Schematic designs and specifications. Schematics shall be completed on or about December 1, 1989. 6. Upon completion of the revised Library Building program, it is anticipated that the parties shall authorize the Library Consultant to continue to serve as advisor through the design phases. 9. After completion of the revised Library Building program, site selection and design schematics, the City and the County will prepare an application for funds from the California Library Construction and Renovation Bond Act of 1988. 10. The terms of this agreement shall be for one year; however, the parties recognize that this is an interim agreement and contemplate that it will be superseded by one or more comprehensive joint powers agreements. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this agreement the day and year first above written. CITY SAN RAFAEL LAWERENCE E. MULRYAN Mayor ATTEST: ��N� LEON NI City Clerk APPROVED AS TO FORM: City Attorney ` COUNTY OF MARIN ROBERT STOCKWELL Chair, Board of Supervisors ATTEST: VICKIE J. DAY Clerk of the Board APPRZ`7 TO FORM: Al County Coun el,/