HomeMy WebLinkAboutCC Resolution 8013 (Citywide Child Care Needs Assessment)RESOLUTION NO. 8013
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SAN RAFAEL
AMENDING RESOLUTION #7977 TO ALLOCATE
$5000. TO THE CHILD CARE TASK FORCE TO COMPLETE
A CITYWIDE CHILD CARE NEEDS ASSESSMENT STUDY
WHEREAS, the City Council adopted the San Rafael General
Plan 2000; and
WHEREAS, the General Plan 2000 Implementation Program
LU -mm states the city will "initiate a citywide assessment of
child care needs and alternatives and develop citywide
policies for child care services; and
WHEREAS, a San Rafael Child Care Task Force has been
established by the City and the Chamber of Commerce; and
WHEREAS, the Child Care Task Force has defined a scope
of work and budget to complete the child care study; and
WHEREAS, the study will fulfill the General Plan
Implementation Program for the city; and
WHEREAS, the State of California Department of Education
has awarded the City a $25,000. Local Coordination Grant
toward the project; and
WHEREAS, the City Council adopted Resolution #7977 on
May 15, 1989 allocating $10,000. to the San Rafael Child
Care Task Force Study.
NOW, THEREFORE, BE IT RESOLVED that the City Council
does hereby amend Resolution #7977 to allocate $5,000. to
the San Rafael Child Care Task Force to complete a citywide
Child Care Needs Assessment Study.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael,
hereby certify that the foregoing resolution was duly and
regularly introduced and adopted at a regular meeting of the
Council of said City on MONDAY the 7TH day of AUGUST ,
1989, by the following vote, to wit:
AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer &
Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
A .
JEAtNA M. LEONCINI, City Clerk
0 R1 PAIL
80/3
SAN RAFAEL CHILD CARE TASK FORCE
CHILD CARE NEEDS ASSESSMENT STUDY
REVISED BUDGET
Expenditures
1. Establish San Rafael Child Care Task Force Done
2. Data Collection $2,000.
3. Needs Assessment
A. Community Survey 15,000.
B. Business Survey 10,000.
4. Data Analysis 3,000.
5. Task Force Meetings (8 mtgs Sept -April) 3,200.
6. Develop Alternative Solutions & Strategies 2,000.
7. Community Participation Hearings (2) 1,600.
8. Agency Review (4 mtgs April -June) 1,200.
9. Final Report 2,000.
40,000.
Revenues
1. City of San Rafael 5,000.
2. County of Marin 7,500.
3. Local Donations - Business Community 2,500.
4. State of California Local Coordinating Grant 25,000
40,000.
REQUEST FOR PROPOSALS
PROVISION OF CONSULTATION SERVICES TO THE
CITY OF SAN RAFAEL CHILD CARE TASK FORCE
A. INTRODUCTION
The City of San Rafael invites your firm to submit a detailed
proposal to work with the San Rafael Child Care Task Force to
complete a Child Care Needs Assessment Study for the San
Rafael Community.
B. BACKGROUND
The San Rafael General Plan 2000 was adopted by the San
Rafael City Council in August, 1988. This planning document
outlines goals and policies for the future of San Rafael in
such areas as Land Use, Park and Recreation, Housing, Traffic
and Natural Environment. The Land Use Element identifies
Child Care as a critical community service to be examined
more closely. A specific goal and implementation program of
the General Plan is:
"LU -mm Child Care - Initiate a citywide assessment of
child care needs and alternatives and develop citywide
policies for child care services."
The intent of this program is to assess current and future
needs for a variety of child care services in the community
and identify solutions to meet these needs. The solutions
must be broad based and creative, involving all parts of the
community.
In November, 1988 representatives of the City Recreation
Department, Project Care for Children , and the San Rafael
Chamber of Commerce organized a steering committee to develop
a work program to achieve this goal. A San Rafael Child Care
Task Force representing all parts of the community has been
established. The 28 members have been asked to contribute
their time and energy to help assess the need for child care
in San Rafael. The Task Force has met monthly from March
1989 through June 1989 to identify the goals and objectives
of the group. Four subcommittees have been established to
begin to address several goals.
The Mission Statement adopted by the San Rafael Child Care
Task Force is as follows:
Compile a formal needs assessment and develop an action
plan and strategies to meet the child care needs of
children and parents in San Rafael.
The goals are:
1. To review the supply, availability and cost of
current child care services in San Rafael.
2. To identify future needs and growth patterns.
3. To determine the appropriate roles and
responsibilities in meeting child care needs, of:
local government, employers and employees, unions,
educators, parents, child care advocates and other
community groups.
4. To compile a wide range of strategies to meet
identified child care needs and develop an action plan
with target dates to implement these strategies.
C. SCOPE OF WORK
The Task Force determined the following elements of work are
to be completed by the consultant:
1. Review and confirm the specific child care concerns and
informational needs of the Task Force, working
subcommittees and individual committee members.
2. Work with the Task Force and Steering Committee to
refine goals and objectives; design and implement a
planning framework and time line for adoption by the
Task Force which will serve as a basis for producing a
final work product.
3. Provide staff assistance to the Task Force and
subcommittees to facilitate functioning and
communication processes of these groups.
Such work may include:
a. Research and presentation of private and public
program models, ordinances, legal and liability
issues, state and federal legislation for use by Task
Force members in consideration for development of
policy recommendations.
b. Organization and refinement of existing local child
care supply data for Task Force review.
C. Development of demographic projections, needs data,
surveys, questionnaires, related to specific areas of
concern.
d. Assist steering committee in the preparation of
meeting agendas, working documents, and other
materials for review by the Task Force.
e. Development of supportive visual and written
materials as needed, not only for use during the
planning process but as an ongoing Task Force
resource which may be used in implementation of Task
Force recommendations.
f. Provision of general assistance and guidance
necessary to move the work of the Task Force and
subcommittees forward within agreed upon time lines.
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4. Prepare a final report to emphasize achieveable action -
oriented implementation measures. It is anticipated
that the final report to be presented by the Consultant
and the Child Care Task Force will address issues
including, but not limited to, the following:
a. Include current local zoning ordinances and other
existing City policies that affect the provision of
child care services. Summarize Task Force
recommendations for change.
b. Formulation of funding strategies that includes a
wide range of possible public and private support and
reflects broad community involvement in child care
services.
c. Issues related to attracting and maintaining
qualified staff in the child care field.
d. Enlistment of business leadership to assist broad
public relations and resource development. Identify
child care options and benefits to business
community.
e. Development of mechanisms for the coordination
of child care services in San Rafael.
f. Develop a plan for a broad community education
program in support of child care improvement and
expansion.
g. Creation of incentives for the development of new
child care program and stabilization of existing
ones.
h. Assessment of resources and support systems needed to
assist child care providers.
D. PROPOSAL FORMAT
Consultants interested in being considered for selection
to provide the needed services are requested to respond
to the City of San Rafael providing information as
follows:
1. Expression of interest.
2. Identify:
a. Firm's principals, with experience, background,
academic training, and relevant professional
certification.
b. Identification of key personnel to be used on
project. Include information as in "2-a" for
these key personnel, together with firm
commitment regarding availability of the
indicated personnel.
C. Experience of firm and of key personnel
identified as relates to:
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(1) Information on state/national model child care
programs and methods of supporting these
programs.
(2) Funding models for child care programs which
have been evaluated and proven successful.
(3) Development of municipal child care policies.
(4) Development of needs assessment tools and
compilation of needs assessment data.
(5) State and federal child care legislation.
(6) Provision of technical assistance in the areas
of planning, goal and task setting, organization
and group process to assist governmental and/or
private sector task forces.
(7) Preparation of agendas, working papers,
documents, reports, visual aids, and policy
recommendations for presentation to decision
makers.
d. Expected use of outside consultants and fields in
which they would be utilized.
e. Relevant professional organizations in which firm or
principals hold membership.
f. List of similar projects on which consultant and
subconsultants have been involved. Indicate:
- Involvement in projects by key personnel
proposed for use on the San Rafael project
- Names and current telephone numbers of
individuals knowledgeable of consultant's
key personnel's involvement similar to the
activities for which consultant(s) are
being sought.
g. Provide actual samples of completed reports/
documents.
h. List of references, including banks.
i. How long in business.
j. Outline a work program containing the various steps
necessary to produce the final plan. Outline the
time parameters and produce an overall schdule for
the completion of the plan.
k. Define the final work product and give a specific
listing of each of the elements of the plan that
will be supplied upon completion. Supply a copy of
a similar plan you have prepared to serve as a
sample of the form of the completed product.
1. Provide a detailed estimate of a "not to exceed"
cost for preparing the plan. Include itemized costs
for individual tasks to be performed. This cost
should be within the budgeted amount of $40,000.
m. Describe any additional elements or tasks that you
feel should be incorporated into this plan, but
which would not exceed the budgeted amount. Assign
estimated costs to those items.
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E. SUBMITTAL AND SELECTION DETAILS
Five copies of the proposal are to be submitted to the
City of San Rafael Recreation Department by August 30,
1989. Direct your submittal and any questions to Sharon
McNamee, Recreation Director, at 618 B Street, San Rafael
Community Center, 485-3337.
The selection process will be divided into two segments.
The first will be a review of all written proposal
submitted to the City. The second will be an interview
with a limited number of firms by the Child Care Task
Force Steering Committee and Child Care Task Force Co -
Chairs to determine the final selection.
FOR MORE INFORMATION: Contact
cctsk.rfp
Sharon McNamee
Recreation Director
City of San Rafael
Box 60
San Rafael, CA 94915
(415) 485-3337
Q•'fl
Backcround of current Child Care Services in San Rafael
I. The C:t•.r of San Raf:ael began its child care program in
Seatemoer of 19-14. The program was created in a
cooperative effort by the San Rafael School District, the
Laurel Dell and Short School PTA's and the city. The
program, beginning with two teachers and sixteen children,
expanded auickly to meet the increasing child care need.
By L980 the city was operating child care programs in five
elementar-7 school locations. Today our child care program
is Cita-viae, providing accessible child care for every
oven San RaaeL school. Our daily averace attendance is
over 500 children. The majority of the children and
elementary school age children from Kindergarten to fifth
grade. Approximately 150 children are preschoolers ages 2
to 5 years.
The centers are oven Monday through Friday year round and
offer programs before and after school and all day at
three centers, Short School, Don Timoteo School and
Gallinas School. The centers are all licensed by the
State Department of Social Services and follow Title MCII
licensing codes and regulations.
The child care program budget is approximately $1,200,000
annuall;r. Additionally the program receives $70,000 to
S10010OO of support from the city as in -?rind services
which include liability insurance, financial,
personnel,legal services and support from other city
departments as necessary, such as engineering and project
management for capital expansion.
Approximately 7% of the budget consists of $81,750 in
scholarship funds from a variety of sources: $65,750 from
S.D.E., $2,000 private donations, $6,000 C.D.B.G., and
from C.P.S., Project Care, County Office of Education and
Counter Health and Social Services Departments and the
Canal Community Alliance, a total of $6,000. The
remainder or the funding, $1,118,250 is from parent paid
tuition. We have an extensive waiting list for subsidized
siozs and at some centers a waiting list for full cost
slots.
II. Proiec't Care for Children statistics for San Rafael are:
1. Family Day Care Homes: 81 homes
licensed capacity: 481 spaces
2. Child Care Centers: 38 centers licensed
capacity: 1200 children
pre-school and school age
3. San Rafael Childcare Services for low-income families
A) City of San Rafael Child Care Division
SDE grant $67,750.00
Private Donations 2,000.00
Communitv Develon_mezt
Block Grant 61000.00
Project Care, CPS, County
Education and County Health 6,000.00
$81,750.00
B) Canal Community Alliance -- 24 spaces.
Marin Community Foundation funded program.
C) Communitv Action Marin -- 24-40 spaces.
SDE grants and local grants.
4. San Rafael Employers offering Child Care Services
A) Commerce Clearing House -- subsidizes infant/pre-
school center and provides discounts for employees.
B) Pacesetters -- temporary employee agency pays
extra to employers with child care needs.
C) Amex Life Assurance -- contributes funding -to
local Resource and Referral agency operations for employee
referrals, participates in family day care recruitment
(California Child Care Initiative Project) and contributed
funds for scholarships for the Pickleweed Child Care Center.