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HomeMy WebLinkAboutCC Resolution 8013 (Citywide Child Care Needs Assessment)RESOLUTION NO. 8013 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AMENDING RESOLUTION #7977 TO ALLOCATE $5000. TO THE CHILD CARE TASK FORCE TO COMPLETE A CITYWIDE CHILD CARE NEEDS ASSESSMENT STUDY WHEREAS, the City Council adopted the San Rafael General Plan 2000; and WHEREAS, the General Plan 2000 Implementation Program LU -mm states the city will "initiate a citywide assessment of child care needs and alternatives and develop citywide policies for child care services; and WHEREAS, a San Rafael Child Care Task Force has been established by the City and the Chamber of Commerce; and WHEREAS, the Child Care Task Force has defined a scope of work and budget to complete the child care study; and WHEREAS, the study will fulfill the General Plan Implementation Program for the city; and WHEREAS, the State of California Department of Education has awarded the City a $25,000. Local Coordination Grant toward the project; and WHEREAS, the City Council adopted Resolution #7977 on May 15, 1989 allocating $10,000. to the San Rafael Child Care Task Force Study. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby amend Resolution #7977 to allocate $5,000. to the San Rafael Child Care Task Force to complete a citywide Child Care Needs Assessment Study. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on MONDAY the 7TH day of AUGUST , 1989, by the following vote, to wit: AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None A . JEAtNA M. LEONCINI, City Clerk 0 R1 PAIL 80/3 SAN RAFAEL CHILD CARE TASK FORCE CHILD CARE NEEDS ASSESSMENT STUDY REVISED BUDGET Expenditures 1. Establish San Rafael Child Care Task Force Done 2. Data Collection $2,000. 3. Needs Assessment A. Community Survey 15,000. B. Business Survey 10,000. 4. Data Analysis 3,000. 5. Task Force Meetings (8 mtgs Sept -April) 3,200. 6. Develop Alternative Solutions & Strategies 2,000. 7. Community Participation Hearings (2) 1,600. 8. Agency Review (4 mtgs April -June) 1,200. 9. Final Report 2,000. 40,000. Revenues 1. City of San Rafael 5,000. 2. County of Marin 7,500. 3. Local Donations - Business Community 2,500. 4. State of California Local Coordinating Grant 25,000 40,000. REQUEST FOR PROPOSALS PROVISION OF CONSULTATION SERVICES TO THE CITY OF SAN RAFAEL CHILD CARE TASK FORCE A. INTRODUCTION The City of San Rafael invites your firm to submit a detailed proposal to work with the San Rafael Child Care Task Force to complete a Child Care Needs Assessment Study for the San Rafael Community. B. BACKGROUND The San Rafael General Plan 2000 was adopted by the San Rafael City Council in August, 1988. This planning document outlines goals and policies for the future of San Rafael in such areas as Land Use, Park and Recreation, Housing, Traffic and Natural Environment. The Land Use Element identifies Child Care as a critical community service to be examined more closely. A specific goal and implementation program of the General Plan is: "LU -mm Child Care - Initiate a citywide assessment of child care needs and alternatives and develop citywide policies for child care services." The intent of this program is to assess current and future needs for a variety of child care services in the community and identify solutions to meet these needs. The solutions must be broad based and creative, involving all parts of the community. In November, 1988 representatives of the City Recreation Department, Project Care for Children , and the San Rafael Chamber of Commerce organized a steering committee to develop a work program to achieve this goal. A San Rafael Child Care Task Force representing all parts of the community has been established. The 28 members have been asked to contribute their time and energy to help assess the need for child care in San Rafael. The Task Force has met monthly from March 1989 through June 1989 to identify the goals and objectives of the group. Four subcommittees have been established to begin to address several goals. The Mission Statement adopted by the San Rafael Child Care Task Force is as follows: Compile a formal needs assessment and develop an action plan and strategies to meet the child care needs of children and parents in San Rafael. The goals are: 1. To review the supply, availability and cost of current child care services in San Rafael. 2. To identify future needs and growth patterns. 3. To determine the appropriate roles and responsibilities in meeting child care needs, of: local government, employers and employees, unions, educators, parents, child care advocates and other community groups. 4. To compile a wide range of strategies to meet identified child care needs and develop an action plan with target dates to implement these strategies. C. SCOPE OF WORK The Task Force determined the following elements of work are to be completed by the consultant: 1. Review and confirm the specific child care concerns and informational needs of the Task Force, working subcommittees and individual committee members. 2. Work with the Task Force and Steering Committee to refine goals and objectives; design and implement a planning framework and time line for adoption by the Task Force which will serve as a basis for producing a final work product. 3. Provide staff assistance to the Task Force and subcommittees to facilitate functioning and communication processes of these groups. Such work may include: a. Research and presentation of private and public program models, ordinances, legal and liability issues, state and federal legislation for use by Task Force members in consideration for development of policy recommendations. b. Organization and refinement of existing local child care supply data for Task Force review. C. Development of demographic projections, needs data, surveys, questionnaires, related to specific areas of concern. d. Assist steering committee in the preparation of meeting agendas, working documents, and other materials for review by the Task Force. e. Development of supportive visual and written materials as needed, not only for use during the planning process but as an ongoing Task Force resource which may be used in implementation of Task Force recommendations. f. Provision of general assistance and guidance necessary to move the work of the Task Force and subcommittees forward within agreed upon time lines. -2- 4. Prepare a final report to emphasize achieveable action - oriented implementation measures. It is anticipated that the final report to be presented by the Consultant and the Child Care Task Force will address issues including, but not limited to, the following: a. Include current local zoning ordinances and other existing City policies that affect the provision of child care services. Summarize Task Force recommendations for change. b. Formulation of funding strategies that includes a wide range of possible public and private support and reflects broad community involvement in child care services. c. Issues related to attracting and maintaining qualified staff in the child care field. d. Enlistment of business leadership to assist broad public relations and resource development. Identify child care options and benefits to business community. e. Development of mechanisms for the coordination of child care services in San Rafael. f. Develop a plan for a broad community education program in support of child care improvement and expansion. g. Creation of incentives for the development of new child care program and stabilization of existing ones. h. Assessment of resources and support systems needed to assist child care providers. D. PROPOSAL FORMAT Consultants interested in being considered for selection to provide the needed services are requested to respond to the City of San Rafael providing information as follows: 1. Expression of interest. 2. Identify: a. Firm's principals, with experience, background, academic training, and relevant professional certification. b. Identification of key personnel to be used on project. Include information as in "2-a" for these key personnel, together with firm commitment regarding availability of the indicated personnel. C. Experience of firm and of key personnel identified as relates to: -3- (1) Information on state/national model child care programs and methods of supporting these programs. (2) Funding models for child care programs which have been evaluated and proven successful. (3) Development of municipal child care policies. (4) Development of needs assessment tools and compilation of needs assessment data. (5) State and federal child care legislation. (6) Provision of technical assistance in the areas of planning, goal and task setting, organization and group process to assist governmental and/or private sector task forces. (7) Preparation of agendas, working papers, documents, reports, visual aids, and policy recommendations for presentation to decision makers. d. Expected use of outside consultants and fields in which they would be utilized. e. Relevant professional organizations in which firm or principals hold membership. f. List of similar projects on which consultant and subconsultants have been involved. Indicate: - Involvement in projects by key personnel proposed for use on the San Rafael project - Names and current telephone numbers of individuals knowledgeable of consultant's key personnel's involvement similar to the activities for which consultant(s) are being sought. g. Provide actual samples of completed reports/ documents. h. List of references, including banks. i. How long in business. j. Outline a work program containing the various steps necessary to produce the final plan. Outline the time parameters and produce an overall schdule for the completion of the plan. k. Define the final work product and give a specific listing of each of the elements of the plan that will be supplied upon completion. Supply a copy of a similar plan you have prepared to serve as a sample of the form of the completed product. 1. Provide a detailed estimate of a "not to exceed" cost for preparing the plan. Include itemized costs for individual tasks to be performed. This cost should be within the budgeted amount of $40,000. m. Describe any additional elements or tasks that you feel should be incorporated into this plan, but which would not exceed the budgeted amount. Assign estimated costs to those items. -4- E. SUBMITTAL AND SELECTION DETAILS Five copies of the proposal are to be submitted to the City of San Rafael Recreation Department by August 30, 1989. Direct your submittal and any questions to Sharon McNamee, Recreation Director, at 618 B Street, San Rafael Community Center, 485-3337. The selection process will be divided into two segments. The first will be a review of all written proposal submitted to the City. The second will be an interview with a limited number of firms by the Child Care Task Force Steering Committee and Child Care Task Force Co - Chairs to determine the final selection. FOR MORE INFORMATION: Contact cctsk.rfp Sharon McNamee Recreation Director City of San Rafael Box 60 San Rafael, CA 94915 (415) 485-3337 Q•'fl Backcround of current Child Care Services in San Rafael I. The C:t•.r of San Raf:ael began its child care program in Seatemoer of 19-14. The program was created in a cooperative effort by the San Rafael School District, the Laurel Dell and Short School PTA's and the city. The program, beginning with two teachers and sixteen children, expanded auickly to meet the increasing child care need. By L980 the city was operating child care programs in five elementar-7 school locations. Today our child care program is Cita-viae, providing accessible child care for every oven San RaaeL school. Our daily averace attendance is over 500 children. The majority of the children and elementary school age children from Kindergarten to fifth grade. Approximately 150 children are preschoolers ages 2 to 5 years. The centers are oven Monday through Friday year round and offer programs before and after school and all day at three centers, Short School, Don Timoteo School and Gallinas School. The centers are all licensed by the State Department of Social Services and follow Title MCII licensing codes and regulations. The child care program budget is approximately $1,200,000 annuall;r. Additionally the program receives $70,000 to S10010OO of support from the city as in -?rind services which include liability insurance, financial, personnel,legal services and support from other city departments as necessary, such as engineering and project management for capital expansion. Approximately 7% of the budget consists of $81,750 in scholarship funds from a variety of sources: $65,750 from S.D.E., $2,000 private donations, $6,000 C.D.B.G., and from C.P.S., Project Care, County Office of Education and Counter Health and Social Services Departments and the Canal Community Alliance, a total of $6,000. The remainder or the funding, $1,118,250 is from parent paid tuition. We have an extensive waiting list for subsidized siozs and at some centers a waiting list for full cost slots. II. Proiec't Care for Children statistics for San Rafael are: 1. Family Day Care Homes: 81 homes licensed capacity: 481 spaces 2. Child Care Centers: 38 centers licensed capacity: 1200 children pre-school and school age 3. San Rafael Childcare Services for low-income families A) City of San Rafael Child Care Division SDE grant $67,750.00 Private Donations 2,000.00 Communitv Develon_mezt Block Grant 61000.00 Project Care, CPS, County Education and County Health 6,000.00 $81,750.00 B) Canal Community Alliance -- 24 spaces. Marin Community Foundation funded program. C) Communitv Action Marin -- 24-40 spaces. SDE grants and local grants. 4. San Rafael Employers offering Child Care Services A) Commerce Clearing House -- subsidizes infant/pre- school center and provides discounts for employees. B) Pacesetters -- temporary employee agency pays extra to employers with child care needs. C) Amex Life Assurance -- contributes funding -to local Resource and Referral agency operations for employee referrals, participates in family day care recruitment (California Child Care Initiative Project) and contributed funds for scholarships for the Pickleweed Child Care Center.