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Home My WebLink AboutCC Resolution 7786 (Pickleweed Child Care Center Improvements)RESOLUTION NO. 7786 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with Grant Agreement #88-223 with the Marin Community Foundation for Pickleweed Child Care Center. Improvements in amount of $30,000, a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at a REGULAR meeting of the City Council of said City held on MONDAY the FIRST day of AUGUST 1988 , by the following vote, to wit: AYES: COUNCILMEMBERS:Boro, Breiner, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS:None ABSENT: COUNCILMEMBERS:Frugoli JEA E M. LEONCINI, City Clerk ORIRINAI 7,,G Marin Community Founr' ion GRANT AGREEMENT The conditions set forth betoto are deemed to be agreed to by the grantee jf the grantee accepts any payment against a grant. Contact Nancy/ Percy, Recreation Supervisor (Telephone: 485-3386) Grantee City of San Rafael/Pickleweed Park Childcare Facilities 1400 Fifth Avenue, San Rafael, CA 94901 Payee Same Grant Amount $30, 000 For 2 Months Grant No. 88-223 Date,pprrved 6/23/88 Grant Period: From 7/ 1 /88 To 8 / 31 / 88 Grant Purpose To assist the Citv of San Rafael in moving its childcare program from Bahia Vista School to Pickleweed Park in the Canal Area of San Rafael, to include site preparation, move and install two portable childcare buildinqs, purchase and install a bathroom unit, utility connections, fencing, landscapinc and lighting. Grant Objectives o To enable the City of San Rafael to continue operation of its afterschool childcare program in the Canal Area of San Rafael by providing facilities at Pickleweed Park for this purpose. o To provide expanded childcare facilities at Pickleweed Park for Canal Area childcare program(s). Payment Schedule One payment of $30,000 in August 1988. Progress Reporus Due None required Final Report Due September 30, 1988 C -p - U Terms of Grant Special Conditions: The following special conditions, if any, must be met by the grantee in order to receive the grant. ) This is a one -time -only capital grant for this project. ) That infrastructure for three portable childcare buildings be developed as part of this project at Pickleweed Park. ;} This award is made under the Foundation's Interim Funding Guidelines, and should not be construed to represent any commitment or expectation of future renewal or support from the Foundation. ,�) Payment is contingent upon receipt of revised budget. Iiold Harmless Agreement: In accepting a grant rom the Marin Community Foundation, the under- .igned Grantee hereby irrevocably and unconditional - y agrees, to the fullest extent permitted by law, to .iefend, indemnify and hold harmless the Marin Com- nunity Foundation, its officers, directors, trustees, mployees and agents, from and against any and all !aims, liabilities, losses and expenses (including . asonable attorney's fees) directly, indirectly, wholly partially arising from or in connection with any act of omission of the Grantee, its employees or agents, in .pplying for or accepting such grant, in expending or .nplying the funds furnished pursuant to such grant r in carrying out the program or project to be funded 3r financed by such grant, from or in connection with .ny act or omission of the Marin Community Founds - .ion, its officers, directors, trustees, employees or vents. Budget & Use of Funds Funds must be used by the :rantee strictly in accordance with the final budget on ;-luch the grant is based. If the grant approved is less .an the amount requested the grantee must submit a ravised budget in accordance with the reduced income before the flfirst grant payment can be released Any changes within the final budget must be approved in advance by the Foundation. 4. Payments Payments are made on a quarterly basis unless indicated otherwise. Should the project not be ready to start by the time the first payment is scheduled, payment will be delayed until the following quarter. 5. Audit & Reports The Foundation requires periodic financial and programmatic reports from the grantee on the use of the funds received. Unless other- wise indicated, a progress report is due before th third grant payment can be processed, and a final report is due 120 days after the final payment. If nec- essary, an audit may be required Payments on the grant are contingent on the submission of progress reports and special conditions as noted above. Guide- lines on how to prepare the reports will be mailed to your agency one month before the reports are due. 6. Monitoring & Evaluation In order to assess the effectiveness of our grants, the Foundation may monitor or conduct an evaluation of the program funded by this grant, which may include visits by representatives of the Foundation to observe the grantee's program procedures and operations and to discuss the program with the grantee's personnel. 7. Multi -Year Grants It is the usual practice to require an evaluation of the grantee's performance during the first year of a grant before making pay- ment for any successive year. 8. Publicity We suggest that the grantee accept responsibility for media coverage of the grant. Any statement about the Foundation's policies, interests or personnel should be cleared with the Foundation's offices. We ask that materials produced credit the Foundation's support. The Foundation's Public Infor- mation Officer would be pleased to advise in the preparation of a press release, or other forms of public information activities. 9. Reversion All funds not expended for the purposes agreed to by the grantee and the Foundation must be returned to the Foundation. ;7e are pleased that the Marin Community Foundation is able to make this grant to -your organization, and we wisb you continued success. Please sign qui return one copy of tbis document as evidence of your understanding of and agreement with the terms outlined on the reverse side and above. Return completed document to the Marin Community Foundation, 1100 Larkspur Landing Circle, Suite 180, Larkspur, CA 94939. July 11 , 198 8 Marin Community Foundation Bonnie Martz, Senior Program Officer '19 Chairperson,` 41 Agency Board of Directors Lawrence E. .^•lulryan, Playor, City of San Rafael ATTEST: _ .19 Jea •ze M. Leoncini,ity Clerk, City of San Rafael Project Budget PICKLEWEED PAA( MASTER PLAN IMPRUJE MS EXPENDITURES 7% 000 . STATE PORTABLE COBRACT PASTER RlM PREPARATION CDBG GRANT CITY ENGINEERING/ PLANS i SPECS 200, Doo .+. ADMINISTRATION/PROJECT X*PASD fT 42,000 STATE FUNDED RELOCATABLE BUILDING 405.600 PIO(LEWEFD PARI( LAND VAUE 486,375 EXPENDITURE SUBTOTAL 80,775' ENGINEER'S CONSTRUCTION FAST ESTIMATE I GRADING 37,500 _ DEIM]LITION c,50n 3 TYPE 'E' CURB 6.300 e 12' RCP :5,000 DROP INLET 6.000 6 CLASS I1 A BASE 27,500 ASPHALT '.300 ? MNC.SIDEWQLx :1,*8v ? RETAINING WALL 32,100 !0 Wl:LL BATS 6.000 11 COLUMNS 3,000 :? SEATING PLATFORMS `_.000 !3 CHAIN LINK FENCE :7,200 !4 ]ECKINGiRAMP U-0 rHEEl STOPS 560 6 STRIPING wri !7 SIGNING :.000 18 SECURITY SYSTEM Z. 500 19 TOPSOIL 1,125 20 SOILS INVESTIGATIO 5.000 .1 BASBETSALL HOOPS 600 SANITARY SEWER 13.800 23 PG&E 3.000 ,4 WATER 31000 225 'E [}HILL , , 5w A _:SWING 4, ow E7 !RRIGAiION 5.000 38 BATWKM 50,000 29 LANDSCAPING 10, 000 30 MOVE BV PORTABLE 5.000 31 WATER METER. ' SUBTOTALS 329.765 TOTAL EXPENDITURE REVDIES/ CANETR I BUTI ONS CITY CWTRIBUT1016 7% 000 . STATE PORTABLE COBRACT 48,600— r► CDBG GRANT 40,000 .AND VALUE 200, Doo .+. MISC. GRANTS 42,000 TOTAL REVENUES 405.600 LESS EXPENSES 486,375 45M FUNDS 80,775' AM= A . OOL ?0.000 . 25,000 • W. 000 •. COO, 000 I(1 315,000 CN1LD :ARE GARDEN w35RMALL XRK1NG LOT MISC. 37.500 6.300 :5.000 :. J00 �. 350 1. _ . : 0, 000 4.480 32.100 6.000 3.000 6.200 V.1 .+n _.500 -.000 :.000 2,500 1.125 5.000 600 3.800 3.000 +. 3.000 ..500 •. ODO M 5,000 50,000 10, 000 51000 .'1,3',5 3,125 32. w 34,915 27,500 il - 486,375