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HomeMy WebLinkAboutCC Resolution 7716 (General Plan)RESOLUTION NO. 7716 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADOPTING AN ADDENDUM TO THE CONTRACT OF MOORE, IACOFANO, GOLTSMAN (Hereinafter, Consultant) EXHIBIT G WHEREAS, the City Council authorized the execution of the original agreement with Consultant on April 7, 1986, attached hereto and incorporated herein as Exhibit A and amended as in Exhibits B, C, D, E and F; and WHEREAS, the City is involved in reviewing and amending its General Plan and an integral part of said amendment is public participation in the process and public knowledge of the draft Plan; and WHEREAS, the preparation and distribution of a newsletter which summarizes the Planning Commission -recommended draft general Plan would provide an important means of informing the public about the key issues and policy proposals being considered by the San Rafael City Council. NOW, THEREFORE, BE IT RESOLVED, effective April 18, 1988, the City Council hereby adopts an addendum to the original agreement with Consultant executed April 7, 1986. Such addendum is fully set forth in Exhibit G, attached hereto, and fully incorporated into the original agreement. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday , the 18th day of April 1988, by the following vote, to wit: AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JEA R M. LEONCINI, City Clerk N A L »,� ..,.r. v111%6 F uMn t nn ttl MOO TrXli I R I T A This AGREEMENT is made and entered into this 7th day of April, 1986, by and vetrr-en the CITY OF SAN RAFAEL (hereinafter referred to as City) and WRE AND GOLTSMAN (hereinafter called Consultant). A. Scope of Work: In accordance with this Agreement, the Consultant egrees to provide contract planning •seevices for the Public Involvement Program for revising the City of San Rafael General PlAn as outlined in the schedule ind work tasks described in the attached Work Program (see Attachment A). The Consultant agreQs to be available to perform the work specified in this Agreement in the time frames specified. P. Direction: The Consultant, in performance of the Scope of Work referred to above, will work under the direction of the City's Planning Director or the Director's appointed representative. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Consultant, or any individual whose compensation for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assurne an obligation for or on behalf of the. City. C. Payment: For the payments specified herein, which the City agrees to make. the .nnsultant will undertake the above nr,ted work. Payment of contract planning work shall be as follows: 11) The Consultant shall receive $3,CCO for three community workshops after receipt and City staff review (within one week) of community workshop summary report. (2) The Consultant shall receive $14,000 after receipt and City staff review (within one week) of survey sunmary report. ;3) Consultation (retainer) fees up to 53,000 shall be billed on a monthly basis. (4) Payments by the City shall be made within 15 days of receiving each billing invoice. D. Terms: The terms of this Agreement shall be through December 31, 1986. Either party may terminate, with or without cause, by giving the other party thirty (30) days written notice. In the event of Agreement termination, 'ity shall pav Consultant all sums then di,e and unpaid under this COPY, Agreemen rayment Dy pity oT such comp a:°:n shall be considered full and ti ' settlement for all work per( 1Nd by the Consultant under this Agreem,.,.. All completed reports and ..-or documents and materials described in Attachment A shall become the p-:certy of the City. E. Arbitration All claims or disputes between the CLIENT an: :he CONSULTANT relating to this Agreement shall be decided by arbitrate;.- in accordance with the rules of the American Arbitration Associatior. conducted in Marin County under the laws of the State of California. T••i decision of the arbitrator shall be final and binding on the :,irties. In interpreting the provisions of this Agreement, the arbitre:.:r may make an award of costs and fees, including attorney's fees ne:=.:sitated by arbritation. F. Alterations: This Agreement may be modified, as necessary. `or the successful and timely completion of the services to be prov;:.:d. Any alteration shall be expressed in writing, as an amendment to :•=s Agreement, and shall be approved by both parties. Amendments to Attf:-ment A may be made by mutual agreement of Consultant and City's Ple-ring Director. :N WITNESS WHEREOF, City and Consultant have cause: their authorized re�reseritatives to execute this Agreement the day and v:;r first written above. ATTEST. M. LEUN'.IN;,' City Clerk 'D:, D►ED AS TO FOP.N: Zia G=,:., a.-P1GG'iIA 11. Oily Attorney A��rO�'_D AS TO COVENT: C. N)PE, Planning Director CITY 07 :AN RAFAEL CONSUL -INT MSU .YAN, M.a'yor .I VJ%-X'. l•• 1, i FIIV/`1V 1 r';t.. r*,i^-•. AiTACNMENT A Under the Scope of Services, the CONSULTANT will provide professional consulting -rvices to CITY for the Public Involvement Program of the City of San Rafael's (Poneral Plan Revision Project which are generally described as follows: Conduct three (3) community workshops on the General Plan revision (Task 1); prepare and administer a. community survey to sample public opinion regarding General Plan issues (Task 2); assist City Planning Department staff on an as needed basis in the preparation of graphic materials to aid public understanding of the General Plan revision process (Task 3). !• spec;fic tasks and responsibilities for the CONSULTA"IT and CITY in the �,­tvrinance of this Agreement are described below: ! . COMMUNITY WORKSHOPS 1.1 Pre -workshop Planning CONSULTANT will be responsible for preparing agendas for each community workshop with input from City staff and chart graphics for use during the workshops to aid discussions. :.2 Community Workshop Facilitation three (3) workshops are anticipated with staggered scheduling. The a.;enda for each workshop will be devoted primarily to planning issues identification during the early phases of the General Plan revision process. The workshops will be facilitated and graphically recorded by the CONSULTANT. 1.3 Post -workshop Reporting A written workshop report will be prepared by the CONSULTANT summarizing the results of the three workshops. A draft of the report for City staff review will be available the week of April 14, 1986. CONSULTANT ►.ill -furnish CITY with a comera-ready copy of the report for reproduction within one week following receipt of City staff comments. i. C')"MUNITY SURVEY 'r•e r-Taiunity survey will: (i) provide information from representative .,eo.::wnt.s and interest groups in the community; and (ii) involve a large nl,i-LHr of people in the planning process who might otherwise not have the ,:p,;r;unity to participate in the community workshops. . , Survey Des iqn T stratit iea-sample based on owner/renter status, neighborhood and other socio-economic and geographical variables will be devised to insure balanced community representation. Draft questions will be assembled by the CONSULTANT based on major General Plan issue areas identified by City staff. 2.2 Pilot Survr A pilot sui y will be conducted to test survey length, question phraseology and response quality. 2.3 Survey Administration Survey will be administered to a stratified sample of community residents and business owners through face-to-fijce interviews. The estimated sample size is 600. The number of Questions on the survey is estimated to be 30. .".a Survey Analysis Completed surveys will be cunputer tabulated; major findings will be presented in a memorandum using text, graphs and tables. A draft memorandum for City staff review will be available the week of April 14, 1966. CONSULTANT will furnish CITY with a camera-ready copy of the report for reproduction within one week following receipt of City staff comments. DEPORTS AND MEDIA PRODUCTION :;NS",lLTANT will assist City staff in the design and production of project •=..sletters, press releases and press packages, 35mm slides, presentation ::rapnics and exhibits, flyers, etc., on an as needed basis. CONSULTANT will e'sc provide CITY with copies of the memorandums described in Tasks 1 and 2, requested to do so by the CITY, on a direct cost basis. Work on Task 3, vinich will only be perforved at the request of staff oft an as needed basis, r.;l: be billable at the rates stated below, but will not exceed $3,000. Principal .............. $55/person-hour. Professional Staff ..... $40/person-hour. A D D B N D U M CONSULTING SERVICES AGREEME14T BETWEEN THE CITY OF SAN RAFAEL AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OIC SAN RAFAEL GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM A. SCOPE OF SERVICES TASK 5: GENERAL PLAN MAP PRODUCTION 5.1 Map Production Schedule CONSULTANT will prepare a General Plan map production plan and schedule which details the role of City staff and CONSULTANT staff in producing each map, the method of reproduction and timeline. 5.2 Supervision of Map Production CONSULTANT will supervise map production activities of City and CONSULTANT staff and the print production process in order to insure timely completion of maps in accordance with the deadline established by City staff for assembling the draft General Plan documents. 5.3 Map Production CONSULTANT will produce camera-ready artwork according to the production schedule developed in Task 5.1. The maps to be produced by the CONSULTANT are: base maps (6); total number of maps at 11" x 17" is estimated to be twenty-nine (29); total number of maps at 23" x 29" is estimated to be three (3). 5.4 Other General Plan -Related Graphics CONSULTANT will produce camera-ready artwork for other General Plan -related graphics as directed by City staff and as shown in the Map Production Schedule. B. C0MPENSA'.aON AND DUDGET For and in consideration of the services provided by the CONSULTANT as described in this Agreement, the CONSULTANT shall be Compensated as described below. Estimated Budget TASK 5: GENERAL PLAN MAP PRODUCTION 5.1 Map Production Plan . . . . . . . $ 440.00 (1 Person -Day @ $55/Hour) 5.2 Supervision of Map Production 2,200.00 (5 Person -Days @ $55/Hour) 5.3 Map Production . . . . . . . . . 10,440.00 (43.5 Person -Days @ $30/Hour) 5.4 Other General Plan -Related Graphics480.00 (2 Person -Days @ $30/Hour) ESTIMATED SUB -TOTAL . . . . . . . . . . . . $13,560.00 Direct Costs Photographic Services . . . . . . . . . . . 700.00 Graphic Supplies . . . . . . . . . . . . . 200.00 ESTIMATED TOTAL . . . . . . . . . . . . . . $14,460.00 The maximum financial obligation of the City of San Rafael for all services provided under this Agreement has been estimated at $14,460 and will not be exceeded without prior written approval by the duly authorized representative of the City of San Rafael. A D D B N D 0 M CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM A. SCOPE OF SERVICES TASK 6: HOUSING DENSITY AND DESIGN SLIDE SHOW 6.1 Identification of Presentation Topics and Issues CONSULTANT will review San Rafael General Plan and supplementary materials and survey _ professional literature related to density issues, and meet with City staff. CONSULTANT will also conduct interviews with Planning Commission members to identify topics of concern which are related to density which might be addressed in the slide presentation. 6.2 Project Research CONSULTANT will gather relevant reports and data, review slides provided by City staff and identify illustrative projects for use in the presentation. CONSULTANT will outline the presentation using a storyboard and review it with City staff. 6.3 Production of Presentation CONSULTANT will produce the slide presentation using existing slides supplied by staff and new slides of projects identified in Task 6.2 as well as a set of word and title slides explaining key terms and concepts. A written description or "script" will also accompany each slide 6.4 Presentation CONSULTANT (D. Iacofano) will be available to make the presentation at the Planning Commission workshop on January 24, 1987. B. COMPENSATION &ND BUDGET For and in consideration of the services provided by the CONSULTANT as described in this Agreement, the CONSULTANT shall be compensated as described below. Estimated Budget TASK 6: HOUSING DENSITY AND DESIGN SLIDE SHOW 6.1 Identification of Presentation Topics and Issues Principal ( 2 Hours @ $60/Hour) . . $ 120.00 Associate (16 Hours @ $30/Hour) . . $ 480.00 6.2 Project Research Principal ( 2 Hours @ $60/Hour) . . $ 120.00 Associate (32 Hours @ $30/Hour) . . $ 960.00 6.3 Production of Presentation Principal ( 4 Hours @ $60/Hour) . . $ 240.00 Associate (32 Hours @ $30/Hour) . . $ 960.00 6.4 Presentation Principal ( 2 Hours @ $60/Hour) $ 120.00 ESTIMATED SUB -TOTAL . . . . . . . . . . . . . $ 3,000.00 Direct Costs Photographic Services . . . . . . . . . . . . 250.00 ESTIMATED TOTAL . . . . . . . . . . . . . . . $ 3r250.00 The maximum financial obligation of the City of San Rafael for all services provided under this Agreement has been estimated at $ 3,250 and will not be exceeded without prior written approval by the duly authorized representative of the City of San Rafael. EXHIBIT D A D D B N D U M CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM A. SCOPE OF SERVICES TASK 7: DOWNTOWN FLOOR AREA RATIO POLICY SIMULATIONS 7.1 Selection of Viewpoints In conjunction with City staff, CONSULTANT will identify downtown parcels and areas for simulation of proposed floor area ratio policies as specified in the draft General Plan. CONSULTANT and staff will determine the number of before/after images to be simulated and the most approporiate camera viewing angles. 7.2 Field Work CONSULTANT will shoot live video of downtown project sites and parcels based on the selection of viewpoints in Task 7.1. 7.3 Field Work Review CONSULTANT will review live video footage with City staff to verify that the images collected will accomplish the objectives of the policy simulations. 7.4 Simulated Image Production CONSULTANT will produce simulated images for each of three alternative policy conditions as well as exisiting conditions (that will serve as a baseline for comparison purposes). Additional graphic slides will be produced to help explain each floor area ratio policy alternative to be used at the time of presentation. A written description or "script" will be prepared to accompany each presentation slide. 7.5 Simulated Image Review CONSULTANT will verify with City staff that the simulated images are an accurate portrayal of the proposed policy alternatives. 7.6 Presentation of Simulated Images CONSULTANT (D. Iacofano) will be available to make the presentation at the Planning Commission workshop on January 31, 1987. B. COMPENSATION AND BUDGET For and in consideration of the services provided by6the CONSULTANT as described in this Agreement, the CONSULTANT shall be compensated as described below. Estinated Budget TASK 7: DOWNTOWN FLOOR AREA RATIO POLICY SIMULATIONS 7.1 Selection of Viewpoints Principal ( 2 Hours @ $60/Hour) . . $ 120.00 Associate ( 2 Hours @ $40/Hour) . . $ 80.00 7.2 Field Work Associate (10 Hours @ $40/Hour) . . $ 400.00 7.3 Field Work Review Principal ( 2 Hours @ $60/Hour) . . $ 120.00 Associate ( 2 Hours @ $40/Hour) . . $ 80.00 7.4 Simulated Image Production Principal ( 2 Hours @ $60/Hour) . . $ 120.00 Associate (32 Hours @ $40/Hour) . . $ 1,280.00 7.5 Simulated Image Review Principal ( 2 Hours @ $60/Hour) . . $ 120.00 Associate ( 6 Hours @ $40/Hour) . . $ 240.00 7.6 Presentation of Simulated Images Principal ( 2 Hours @ $60/Hour) . . $ 120.00 Associate ( 2 Hours @ $40/Hour) . . $ 80.00 ESTIMATED SUB -TOTAL . . . . . . . . . . . . . $ 2,600.00 Direct Costs Photographic Services . . . . . . . . . . . . 400.00 ESTIMATED TOTAL . . . . . . . . . . . . . . . $ 3,000.00 The maximum financial obligation of the City of San Rafael for all services provided under this Agreement has been estimated at $ 3,000 and will not be exceeded without prior written approval by the duly authorized representative of the City of San Rafael. EXHIBIT E A D D E N D U M CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM A. SCOPE OF SERVICES TASK 8: INTERIM GENERAL PLAN )BAPS PRODUCTION 8.1 Production of Four Interim General Plan Yaps CONSULTANT will produce artwork for four (4) General Plan maps: (i) Proposed Land Use Plan, (ii) Downtown Land Use, (iii) FAR/Height Limit and (iv) Canal Land Use and Access. The maps will be prepared so they can be xeroxed. 8.2 Consultation CONSULTANT will provide training and consultation services to STAFF on overall special map production tasks. B. COMPENSATION AND BUDGET For and in consideration of the services provided by the CONSULTANT as described in this Agreement, the CONSULTANT shall be compensated as described below. Estimated Budget: Task 8: Interim General Plan Maps Production 8.1 Production of Four Interim General Plan Maps 4 person/days (32 hrs @ $35/hr) . . . . . . $1,110.00 Direct Costs (materials) . . . . . . . . : $ 215.00 8.2 Consultation 5 hrs @ $35/hr . . . . . . . . . . . . . . $ 175.00 ESTIMATED TOTAL . . . . . . . . . . . . . . . . . . . $1,500-00 The maximum financial obligation of the City of San Rafael for all services provided under this Agreement has been estimated at $1,500 and will not be exceeded without prior written approval by the duly authorized representative of the City of San Rafael. EXHIBIT F A D D E N D U M CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM A. SCOPE OF SERVICES TASK 8: GENERAL PLAN COMMUNITY WORKSHOP (March 5, 1988) 8.1 Pre -Workshop Meeting CONSULTANT will meet with staff to discuss the workshop purpose and objectives and prepare the workshop agenda. 8.2 Workshop Facilitation and Recording CONSULTANT will facilitate and graphically record the Community Workshop. Depending on the size of the group, several small groups will be formed and discussion will be facilitated and recorded. The budget below provides for a total of four (4) MIG staff to attend the workshop. 8.3 Post Workshop Report CONSULTANT will prepare a workshop report summarizing workshop results. Photoreductions of wallgraphics created during the workshop will also be included in the report. B. COMPENSATION AND BUDGET For and in consideration of the services provided by the CONSULTANT as described in this Agreement, the CONSULTANT shall be compensated as described below. Estimated Budget TASK 8: GENERAL PLAN COMMUNITY WORKSHOP 8.1 Pre -Workshop Meeting Professional (2 hrs @ $70/hr) $ 140.00 Associate (2 hrs @ $45/hr) . . . 90.00 8.2 Workshop Facilitation and Recording Professional (5 hrs @ $70/hr) . . $ 350.00 Three (3) Associates (15 hrs @ $45/hr) 675.00 8.3 Post Workshop Report Professional (2 hrs @ $70/hr) $ 140.00 Associate (16 hrs @ $45/hr) . . . 720.00 ESTIMATED TIME SUBTOTAL . . . . . . . . . . $ 2,115.00 Direct Costs Photographic Services . . . . . . . . . . . $ 100.00 Graphic and Workshop Supplies . . . . . . 100.00 ESTIMATED TOTAL . . . . . . . . . . . . . . $ 2,315.00 The maximum financial obligation of the City of San Rafael for all services provided under this Agreement has been estimated at $ 2,315 and will not be exceeded without prior written approval by the duly authorized representative of the City of San Rafael. EXHIBIT G A D D E N D U M CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM A. SCOPE OF SERVICES TASK 10: GENERAL PLAN NEWSLETTER (April 1988) 10.1 Development of Newsletter Concept CONSULTANT will meet with CLIENT to develop an overall concept for the newsletter and an outline of articles to be included. CONSULTANT will produce a conceptual layout for review by the CLIENT as the outcome of this task. 10.2 Art Direction and Copy Editing CONSULTANT will provide overall art direction for preparation of newsletter masthead, typestyle, graphic conventions, etc., subject to approval of CLIENT. CLIENT will assist in the preparation of feature articles for the newsletter to ensure technical accuracy. Original graphics, line drawings and photography will be supplied by the CONSULTANT with assistance from City staff. CONSULTANT will serve as copy editor for all written material to be included in the newsletter. CONSULTANT will produce near camera-ready copy for review by CLIENT as the outcome of this task. 10.3 Newsletter Production and Coordination CONSULTANT will be responsible for producing the final camera-ready copy of the newsletter based on CLIENT review and for coordinating production specifications with the printer who is chosen by the CLIENT. B. COMPENSATION AND BUDGET For and in consideration of the services provided by the CONSULTANT as described in this Agreement, the CONSULTANT shall be compensated as described below. Estimated Budget TASK 10: GENERAL PLAN NEWSLETTER 10.1 Development of Newsletter Concept Principal (6 hours @ $70/hour). . .$ 420.00 10.2 Art Direction and Copy Editing Principal (16 hours @ $70/hour) . .$1,120.00 Associate (32 hours @ $45/hour) . . 1,440.00 10.3 Newsletter Production and Coordination Principal (B hours @ $70/hour). . .$ 560.00 Associate (16 hours @ $45/hour) 720.00 ESTIMATED TIME SUBTOTAL . . . . . . . . . . $ 4,260.00 Direct Costs Typesetting . . . . . . . . . . . . . . . . $ 200.00 Film and processing . . . . . . . . . . . . 100.00 Materials . . . . . . . . . . . . . . . . . 75.00 Courier/Federal Express . . . . . . . . . . 75.00 ESTIMATED DIRECT COSTS SUBTOTAL . . . . . . $ 450.00 ESTIMATED TOTAL . . . . . . . . . . .$ 4,710.00 The maximum financial obligation of the City of San Rafael for all services provided under this Task Order Addendum has been estimated at $ 4,710 and will not be exceeded without prior written approval by the duly authorized representative of the City of San Rafael.