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HomeMy WebLinkAboutCC Resolution 7746 (Latchkey)RESOLUTION NO. 7746 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE 1988- 89 "LATCHKEY" FUNDS CONTRACT WITH THE STATE DEPARTMENT OF EDUCATION. ($48,780.00) WHEREAS, the Legislature of the State of California has enacted the Roberti (SB303) Extended Day Care Services Bill, which provides funding for Child Care program; and WHEREAS, the State Department of Education has been delegated the responsibility for the administration of the program and distribution of program funds; and WHEREAS, the City of San Rafael Child Care Program has been awarded a Child Care services contract; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael authorizes the City Manager to execute local agreement number CD 3166 in the amount of $48,780.00 for the purpose of providing child care and development services in fiscal year 1988-89 and authorizes the Recreation Director to sign the Attendance and Fiscal Reports required to be submitted monthly to the State Department of Education, I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introducted and adopted at a regular meeting of the City Council of said City held on Monday, the 20 day of June, 1988, by the following votes, to wit: AYES: COUNCILMEMBERS : Boro, Breiner, Frugoli, Thayer and Mayor Mulryan NOES: COUNCILN'.EMBERS : None ABSENT: COUNCILMEMBERS : None A JEAN M. LEONCINI,�City C erk CR!GlA[ �>� +r `� CALIFORNIA STATE aEPAFTMENT OF EDUCATION ®111 Honig 721 Capitol Mall„� p C iNl„ ” W� d "p Superintendent i Sacramento, CA 95814 i T r �'' y I o/ Public Instruction DATE: July 1, 1988 LOCAL ACRE IENIF FM (MILD DEVELOPYOdT SERVICES CCtgMCT NU+IBESt CD -3166 ppDGRRM TypE:School Age Community a)N-j'RAC jCp,S. NAME: City of San Rafael _Chid__farP SPrvi rpg ma= NUMBER: 21-N916-00-03252-8 By signing this contract and returning it to the State, you are agreeing to provide services in accordance with the Funding Terms and Conditions (FT&C), Due Process Requirements, School Age Community Child Care Program Requirements, Program Quality Requirements and Application which are attached and by this reference incorporated into this contract. The FT&C and Requirements specify the contractual responsibilities of the State and the contractor. Funding of this contract is contingent upon appropriation and availability of funds. This Contract is effective from July 1, 1988 through June 30, 1989. For satisfactory performance of the required services, the contractor shall be reimbursed in accordance i:'ith pages 10 and 11 of the FT&C, at a rate not to exceed $ 16.3111 per child per day of enrollment and a Maximum Reimbursable Amount (MRA) of $ 48,780 Any provision of this contract found to be in violation of federal or State statute or regulation shall be invalid but such a finding shall not affect the remaining provisions of this contract. SERVICE REQL'•IRF.MENTS Minimum Child Days of Enrollment (CDE) Requirement 2,990.6 Minimum Days of Operation (MDU) Requirement 248 IAUY.ORIZED SIGNATURE) DEPARTI� 11 . I . .... '. -.. ... '.-...-- - . ... .. ,• ..,T O fiF l3UCAT10;1 i� ITT, 'S Alfni7fil:.L-D A i 8nna Salaj, ManagerTITS Contracts Office J "City Manager" ADDRESS .TINIIED ON _ SHEETS EACH BEARING NAME OF CONTRACTOR }�fael 94904 AMOUNT ENCUMBERED PROGRAMICATEGORT KOOE AND iTTUI •' n Ra,UND T 7 • •�" Sa Dup�Jrmen! of General Services 4 S See Above Child Development Proerams I General Use only UNENCUMBERED BALANCE IO;rnONAL USE) 03252-N916 CAL YEAR ADJ INGREASINGEMCUMBRANGE 'TEM "AIVTER 1-5 6100-196-001 (b) 1',BudgetAcdSTATUTE 1988 F1988/89 ADJ DECREASING ENCUMBRANCE OBJECT OF AXPENDITVI:E (CODE AND TTTLEJ $ 70102 r� 1 hereby certify upon my own perumal knowledge that budgeted funds are�ra.n. No. IBR ND avail ab/lrfor the period and purpose of the e�j�1C�_lditure elated ab1olve. ' f J7 SIGNJ\ALIRf rOF .ACCOU�fTii�YG (�F ICER DE`(1{j� fl+ij OEJ['A�Ft� GATE ((((���LLLL l { 7� ✓Cl M _ iQfSti ='' + 1 hereby certify that all conditions for exemption set forth in State Admin LTtrafib annuat Section 1209 hair been complied with and this document is exempt from review by the Department of Finance. SIGNATURE OF OFPiCER WGN)NG oN, ALF /(w, -T -E DEPARTMENT OF EDUCATIai DA/F STANDARD PROVISIONS Standard Provisions for State Contracts A. The Contractor agrees to idemnify, defend and save harmless the State, its officers, agents and enployees frcr any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, laborers and any other person, firm or ...,-,.aticn furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. B. The Contractor, and the agents and employees of Contractor, in the performance of this contract, shall act in an independent capacity and not as officers or employees or agents of State of California. C. The State may terminate this contract and be relieved of the payment of any consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, the State may proceed with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the Contractor under this contract, and the balance, if any, shall be paid the Contractor upon demand. D. Without the written consent of the State, this contract is not assignable by Contractor either in whole or in part. E. Time is the essence of this contract. F. No alteration or variation of the terms of this contract shall be valid unless made in writing and sided by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. G. The consideration to be paid Contractor, as provided herein, shall be in oaripensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. H. Contractors entering into a contract funded wholly or in part with funds from the United States Government agree to a,«,1,=,ts in funding to reflect any reduction in funds if the Congress does not appropriate sufficient funds. In addition, the contract is subject to any restrictions, limitations or enactments of Congress which affect the provisions, terms or funding of this contract in any manner. The State shall have the option to terminate the contract without cost to the State in the event the Congress does not appropriate funds or a United States agency withholds or fails to allocate funds. I. The sheet marked "Nondiscrimination Clause" is attached hereto and by this reference incorporated herein. RESPONSIBILITIES hF'PgEF?,T PPRT'IFS Fiscal Year 1988-89 I. STATE RESPONSIRILITTES A. The State reserves the right, by formal contract amendment, to reduce the performance requirements and the MRA of the contract when it becomes evident that the contractor will not earn the amount of the contract. B. The State shall: 1. Reimburse the contractor in accordance with the FT'&C. 2. provide program and related technical assistance. C. The Child Development Division (CnD) shall notify contractors in writing of changes in laws or regulations prior to the effective Mate or as soon as possible after enactment. 7. The CDT) shall notify contractors in writing of travel and per diem rates as soon as these become available. II. MNTRAC'MR RFSPOt1SIBILITIFS The Contractor shall: A. Maintain records for program review, evaluation, and/or other purposes and make them available to persons authorized by the State. R. Determine the eligibility of f-ami.'Iies for child development service, and, if applicable, assess and collect fees in accordance with the fee schedule designed by the State for the current program year. C. Inform parents of -the right to appeal adverse eligibility determinations to the State OepartmFnt of Education. D. Pay any audit exceptions or overpayments made in this or prior years. In addition to any other remedy or scxirce of funds, the State may recover any audit exceptions or overpayments from claims for reimbursement under this contract or anv subsequent contract to the extent of claii-ed reimbursements. E. For contractors with rare than one service area, maintain service at the sane level, plus or minus ten percent (.10%), in the individual service area(s) designated in the contractor's application, unless written approval in advance is obtained from the CPDD . RESP 11/87 NONDISCRIMINATION CLAUSE 1. During the performance of this contract, the recipient, contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of religion, color, ethnic group identification, sex, age, physical or mental disability, nor shall they discriminate unlawfully against am, employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medics_ condition, marital status, age (over 4n) or sex. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. 2. Contractor shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 129on et seq.), the regulations promulgated thereunder (California Administrative Code, Title 2, (;ecticr. 7285.n et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Government Code, Sections 11135-1113°.5) and the regulations or standards adopted by the awarding State agency to implement such article. 3. Contractor or recipient shall permit access by representatives of the Department of Fair M7ployment and Housinq and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours notice, to such of its books, records, accounts, other sources of information and its facilities as said nepartnent or Agency shall require to ascertain compliance with this clause. 4. Recipient, contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 5. The contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract. 11/87 CLAUSE California State Department of Education TOTE: please pkint or-t%*'sll informstion. Oo not e plets @had areal APPLICATION FOR FUNDING SDE -100 (6/15) Return to: uctione) Child Development Division 560 J Street, Suite 220 Sacramento, CA 95814 1 pro)ert Huber to be eoapletsd by agency I CD1277 Suffix I (if ap- M (County plica- I Ica: Status of Application: ( code 1►erdor number ble) I PCA number lyes I_I liew n Competitive 12 4 1 lIN 9 116 ! 1- 1 - 1 013 12 5 1 2I7 I-1 Revised ITI other: RENEWAL 1 federal identification number 1_I Contirwing 1 9 4 - 6 0 1 0 =0 1 4 1 2 14 1 1 funding source I Pr WIN tyrppee 1 School Age I Date I Amount indicated on line 12W Community I I of budget page (SDE 101-A) CHILD DEVELOPMENT I Child Care SACCC i 3/21 } $ ff Dates of project duration (From) 1 (To) I Date of approval by local agency board I JULY 1, 1988 'JUNE 30, 1989 1 3/21/88 1 l t t r ( inst Applicant City of San Rafael Address P.O.Box 60 Contact person Nancy Percy I Legs a s vs G agency see f I City I City County `I ZIP 1 San Rafael i Marin 94 915 1 Title I Telephone Recreation Supervisor +(415)485-3333 CERTIFICATION: I hereby certify that all applicable state and federal rules and regulations will be observed; that to the best of sy Woowledge, the informistion contained in this application is correct and complete; and that the attached assurances are accepted as the basic conditions in the operations of this project/ program for local participation and assistance. Signature of authorized agent I Title zti��1 1 I Recreation Director STATE DEPARTK NT OF EDUCATION USE ONLY Reviewed and recoane nded for approval by: I Title Reviewed and recome approval by: I Title 1 1 I Date 1 3/21/88 Date 3�3C/J-/ Date �5,-5i`'-J California State Department of edupation APPLICATION FOR FUND...G --PROGRAM INFORMATION (Noncompetitive Format) SDE -103 (6/65) Funding Source CHILD DEVELOPMENT Tarqet Population PROGRAM NARRATIVE Program Type SACCC Project Number CD1277 Agency City of San Rafael The City of San Rafael has been operating child care programs since 1974. Th, children attending San Rafael schools are the primary target population; however, our target area encompasses Marin County. We are seeking additional scholarship funds from a variety of sources and expect to serve an additional 25 children. They will, in general, not be certified children as those funds will continue to meet the needs of our existing certified families. We currently serve over 500 children (ages 2-11), and of these 28 (ages 6-11) are funded through our CDD contract. Single parent families headed by females make up 19% of San Rafael's population: in the Bahia and Gallinas areas, the number of single parent families is 46%. The minority population in some areas of San Rafael is as high as 31%. We work closely with Child Protective Services, the County of Marin and Project Care regarding referrals of children in special needs categories. We have several handicapped children in our program. All centers are handicapped accessible. Our program in East San Rafael is expanding this Fall. Proqram Philosophy and Overview We hope to provide parents and children with a very positive child care experience. Our centers offer a safe, warm, creative environment where the growth and development of each child is nurtured. Our philosophy is to offer a program focused on the whole child. While our programs are recreational in nature, we offer a diverse curriculum providing opportunity for growth; physically, socially, emotionally, as well as cognitively. Our program reflects very positively a balance between teacher directed activities and child initiated activities. The classrooms follow a child -centered design with a rnage of activities and opportunities in centers which encourage and nuture the child's creativity, independence, and self-esteem. We recognize that children spend a great many hours in child care. It is the basis of our philosophy that the time spent in child care will be quality time and that each child is given every opportunity to grow and develop to his greatest potential. California State Department of Education APPLICATION FOR FUNDING --PROGRAM INFORMATION (Noncompetitive Format) SDE -103 (6/85) Funding Source Program Type Project Number Agency CHILD DEVELOPMENT SACCC CD1277 City of San Rafael Goals ° to provide a safe physical environment, rich curriculum and loving, talented, qualified staff. ° to provide a program in which children will be actively involved in a curriculum which meets their developmental needs and relates to their specific cultural and family needs. ° to provide an enrollment representative of socio-economic, racial, and ethnic characteristics of the community. ° to provide children with an environment which unifies home, family, culture, school and recreation time in a developmentally positive way. ° to provide a rich and well-balanced teacher directed and child initiated curriculum. to provide a communication network and liaison for children, parents, school personnel, referral and support agencies. ° to prpvide an atmosphere which encourages family participation and parenting assistance. Obiectives 1. Center staff will inspect the center daily for safety. 2. City Parks Department and School District will inspect center playgrounds annually. 3. Center staff will review curriculum activities focusing on its ability to meet needs and expectations of children and parents as well as how well it supports our philosophy. 4. Staff will receive at least annual training on child development and stages of growth and development. 5. Staff will provide varied opportunities and encourage children's.daily participation. 6. Staff will communicate with children using open-ended questions and conversation. 7. Staff will carefully balance daily curriculum providing both teacher directed and child initiated activities. 8. Children will participate in daily assembly times when discussion will include sharing of ideas, problems, plans and school events. 9. Staff will communicate with parents regularly. 10. Staff will continually update support agency information. 11. Centers will offer family nights, pot lucks and parents meetings. 4 California State Department of Education APPLICATION FOR FUNDING --PROGRAM INFORMATION (Noncompetitive Format) SDE -103 (6/85) Funding Source Program Type Project Number Agency CBILD DEVELOPMENT SACCC CD1277 City of San Rafael Summary of Maior Services Provided in Academic Support The Program offers tutoring and homework assistance for children. Center staff maintains open communication with school staff on all children and is liaison for school and parent. Center curriculum includes enrichment programs in science, computers, music, etc., based on a needs assessment. The staff encourage the children to share school events, activities and curriculum. The staff provide many opportunities for children to experience success and develop self-confidence and self-esteem which provide necessary support to take on academic challenge. The program is recreational; however, the staff and curriculum encourage the child's development, socially, emotionally, physically and intellectually. Summary of Maior Services Provided in Creative Arts The creative arts portion of the Center curriculum includes a plethora of activities. Daily art projectsProvide experiences with variety of media. Music and dance activities provide opportunities to sing, listen, learn about instruments and movement. Puppetry, drama, movies and video activities draw out the children's creativity and cooperative behaviors. Story time provides opportunities to listen to poetry and classic children's literature and instills the desire to read. 5 caiixornia state uepartment oz aaucaLion APPLICATION FOR FUNDI --PROGRAM INFORMATION (Noncompetitive Format) SDE -103 (6/85) Funding Source Program Type CHILD DEVELOPMENT SACCC Project Number Agency CD1277 City of San Rafael Summary of Major Services Provided in Recreation Our program is recreational. One of the most important activities for children is play. During play, -children are free to creatively experiment with adult roles and develop personal experience with the physical and social world in which they live. The Centers have numerous toys and games to be used during play indoors or out. Children see movies, participate in sports program$, enjoy special guests such as Terwillerger Nature Guides, attend weekly summer f ieldtrips, swim, play and socialize. Through each of these activities the program focus is on the child's individual development, offering opportunity to meet challenge, feel success, build confidence and self-esteem within a nurturing environment. Summary of Major Services Provided in Ethnic and Cultural Recoqnition Centers hold daily assembly time during which children share ideas, problems, and plans.Cultural discussions occur at this time. Centers celebrate holidays of various cultures encouraging parents to share the cultural significance. Many of our communities are rich in ethnic variety. East San Rafael has the reputation of serving as the point of entry for Marin County and has population which is culturally diverse. By sharing holidays, traditions and customs, we encourage the children to recognize not only the differences among cultures but to recognize the similarities and the richness brought to our country where these cultures mix. [7 California State Derirtment of Education APPLICATION FOR FUNI,ING --PROGRAM INFORKhTION (Noncompetitive Format) SDE -103 (6/85) Funding Source Program Type Project Number Agency CHILD DEVELOPMENT SACCC CD1277 Summary of Maior Services Provided in Special Needs City of San Rafael Mainstreaming special needs children is in progress at all our centers. Th( centers are all handicapped accessible. We have a number of hearing- impaired children and several staff members who sign. Our centers provide an opportunity for special needs children to participate in a wide range of activities and socialize in a recreational setting. The staff has enjoyed the training offered by Rad McLean, executive director of Better - Understanding of Disabilities Program. Our percentage of exceptional needs children and CPS children is higher than the overall school percentage. The program offered these children and their families reflects our philosophy. The children play and enjoy a range of activities in a recreational setting and are encouraged to grow and develop to their greatest potential. We are fortunate to have a good rapport with many support services such as CPS, our Police Department's Juvenile Division -officers, the county's mental health counselors and evaluators, the local reference and referral agepcy. Summary of Maior Services Provided in Health and Nutrition The centers provide a nutritious snack and curriculum topics include good nutrition and healthy habits. We have a resource of local health care facilities providing free or low cost health or dental care. The most critical need which we are unable to meet is for sick child care. We do provide reference to existing facilities and persons available. �.saaavanam a,_6tc ycporimcn[ 91 CCUCaL10n APPLICATION FOR FUND1 --PROGRAM INFORMATION (Noncompetitive Format) SDE -103 (6/85) Funding Source Program Type Project Number Agency CHILD DEVELOPMENT SACCC CD1277 City of San Rafael Summary of Maior Services Provided in Social Services The Center staff actively pursue open communication with parents and school staff. A network of services is made available to families. Center staff are well informed on services available in the county and have developed positive relationships with support agencies. We do contract -with the County Mental Health Services for observation and evaluation of children when necessary and refer families to appropriate support services. There are several non-profit agencies (La Familia, Canal Community Alliance, and Southeast Asian Center Project) in Marin able to act as liaison whenever language is a problem. Summary of Mair Services Provided in Parent Education and Involvement The Center staff will strive.for open communication with parents. Center Directors see almost every parent every day. The communication is informal; however, it sets the background for good communication on a more serious level. Parent conferences are held upon request by staff or parent. There are parent meetings, parent pot -lucks, and family nights to encourage parent participation, parent-child interaction and family involvement with the program. The Center provides reference articles and books on parenting and offers referral to agencies such as Apple Parenting for assistance. Centers promote school functions and act as liaison with school and parent and provide the continuum for the child's overall development. The Center staff provide homework assistance which in turn provides working parents with valuable time to enjoy their children. Summary of Maior Services Provided in Community Resources and Involvement A large number of families participating in our program are single parent families. Most of the others are two worker households. These families rely on the child care center and local schools to act as a liaison with community resources. The City of San Rafael has for fourteen years used the resources in our community to build a quality child care program. Local business groups, the recreation department, senior citizen groups, PTA, two school districts' administration and teaching staff, parents and the local reference and referral agency have played an active role in the development of this program. We use the enrichment programs located near the Centers, such as recreation centers, public libraries and scouting programs. The children frequently enjoy local parks and the variety of special non-profit organizations' programs in Marin County, such as Guide Dogs for the Blind, Marin Wildlife Ass'n, Boyd Junior Museum, 4-H Club and the Humane Society. Many local businesses donate supplies, and private business has further supported our program with small scholarship funds to offset the high child care cost. %;aiazornia state peparzment of Education APPLICATION FOR FUNDI. --PROGRAM INFORMATION (Noncompetitive Format) SDE -103 (6/85) Funding Source Program Type Project Number Agency CHILD DEVELOPMENT SACCC CD1277 City of San Rafael Summary of Major Services Provided in Staff Development We hold an annual training day for staff. A variety of workshop topics are presented, such as child development, child management techniques, curriculum development and enriched programming. Staff are also encouraged to participate in a number of workshops and conferences offered locally or state-wide. We have a limited training budget; however, the City does pay for conference and workshop attendance. Our staff is composed of many Center Directors and teachers who provide continual hands-on training to the assistance. Regular staff meetings are held at each Center which providde training coordination and unity among staff members. Evaluation The program is evaluated by interviewing parents when entering the program, taking history and documenting problems posed by latchkey situation and again when the family is re -certified. Topics will include stress level reduction, child's school progress and development, and family or employment stress reduction. Program success in this area will be identified by stress reduction and the child's positive development and improved school progress. We also conduct an annual program questionaire evaluation which parents complete indicating how the program is meeting their needs and their level of satisfaction with the program. 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