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HomeMy WebLinkAboutCC Resolution 7880 (Joint Library Headquarters)RESOLUTION NO. 7880 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT TIIE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with THE COUNTY OF MARIN AND RAYMOND M. HOLT AND ASSOCIATES FOR A FEASIBILITY AND PLANNING STUDY FOR A JOINT HEADQUARTERS LIBRARY, AND A NORTHERN SAN RAFAEL BRANCH (TRRM OF ACRFE /RC1) a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE Al. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at a REGULAR meeting of the City Council of said City held on MONDAY the 19TH day of DFrFMRF.R , 19 88 , by the following vote, to wit: AYES: COUNCILMEA4BERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCIDAE114BERS : None ABSENT: COUNCILTIEAIBERS : None A JEA E�KLEOANCIN�, City Clerk �,g0 AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is made and entered into this 3 Ilr day of 1989, by and between the CITY OF SAN RAFAEL, the COUNTY OF MARIN (hereinafter referred to as the City and the County) and RAYMOND M. HOLT AND ASSOCIATES (hereinafter called Consultant). A. Scope of Work: In accordance with this Agreement, the Consultant agrees to assist the City and the County in a feasibility and planning study for a joint headquarters library, and a northern San Rafael branch, including identification of mutually agreeable solutions to the operational, governance, and financial issues before initiating a joint building program. These services will be performed according to the schedule and work tasks outlined in Exhibit "A", titled, Pronosal for Prentarina_r a Feasibilitv and Plannina Studv for Library Services in the San Rafael Area. (Exhibit "A" is attached and incorporated herein by reference.) B. Direction: The Consultant, in performance of the Scope of Work referred to above, will work under the direction of the City and the County Library Directors or their appointed representatives. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Consultant, or any individual whose compensation for services is paid by the Consultant, an agent or employee of the City and the County, or authorizing the Consultant to create or assume any obligation for or on behalf of the City and the County. C. Payment of Fees and Expenses: The cost of fees and expenses for the work outlined in Exhibit "A" will not exceed $18,975 to be shared equally by the City and the County (City: $9,487.50; County: $9,487.50). The City and the County will make payments to the Consultant upon receipt of progress invoices, representing the actual cost of fees and expenses to the date of the invoice. D. Terms: The term of this Agreement shall be through APRIL 30, 1989. Either party may terminate, with or without cause, by giving the other party thirty (30) days written notice. In the event of Agreement termination, the City and the County shall each pay Consultant all sums due and unpaid under this Agreement. Payment by the City and the County of such compensation shall be considered full and final settlement for all work performed by the consultant under this Agreement. All completed reports and other documents and materials described in Exhibit "A" shall become the property of the City and the County. F. Hold Harmlc. - . Consultant agrees to defend, indemnify, protect, and hold the City and the County and its agents, officers, and employees, harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to Consultant's employees, agents or officers which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of Consultant and his agents, officers or employees, in performing the work or services herein described, and all expenses of investigating and defending against same; provided, however, that Consultant's duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City and the County, its agents, officers, or employees. G. Alterations: This Agreement may be modified, as necessary, for the successful and timely completion of the services to be provided. Additional Consultant field trips may be provided at the Consultant's daily rate ($600) plus reimbursement for expenses following the Library Directors' written approval. Any alteration shall be expressed in writing, as an amendment to this Agreement, and shall be approved by all parties. Amendments to Exhibit "A" may be made by mutual agreement of Consultant and Library Directors. IN WITNESS WHEREOF, the City, the County and Consultant have caused their authorized representatives to execute this Agreement the day and year first written above. CITY OF SAN RAFAEL LAWRENCE E. MULRYAN Mayor Attest: JA M. )LLE ONC NI City Clerk RAYASOND Raymond NTY OF MARIN AL ARAMBURU Chair, Board of Supervisors ATTEST:/ MARGARET F. COUNCIL Clerk of the Board CONSULTANT H. HOLT M. -Holt & Associates EXHIBIT "A" PROPOSAL FOR PREPARING A FEASIBILITY AND PLANNING STUDY FOR LIBRARY SERVICES IN THE SAN RAFAEL AREA SCOPE OF SCHEDULE AND WORK TASKS FOR THE CITY OF SAN RAFAEL AND THE COUNTY OF MARIN TO BE PREPARED BY RAYMOND M. HOLT AND ASSOCIATES DECISION STAGES PHASE I and PHASE II of the study include "Decision Stages" at which time the City of San Rafael and the County of Marin, after receiving recommendations from the Consultant, will decide whether or not to proceed with the study. Decision Stages are noted with asterisks. PHASE I To determine the feasibility of a joint headquarters library for the City of San Rafael and the County of Marin, a written report will be prepared and submitted to include the following elements with costs to be shared equally by the City and the County: 1. *Determination and resolution of elements to be housed in joint headquarters library: $ 6,510 2. *Evaluation of additional collections which might be housed in joint headquarters library: 4,090 3. Referral of issues and questions remaining to be resolved: 600 TOTAL $11,200 PHASE II To determine library services for the northern San Rafael area for the City of San Rafael and the County of Marin, a written report will be prepared and submitted to include the following elements with costs to be shared equally by the City and the County: 1. *Determination of Branch Service Area, governance, levels of services, etc.: $ 3,405 2. *Determination of optimum Branch in terms of collections, seating, staff: 4,370 TOTAL $ 7,775