HomeMy WebLinkAboutCC Resolution 7596 (Bryan & Murphy Assoc.)RESOLUTION NO. 7596
A RESOLUTION AUTHORIZING THE SIGNING OF AGREEMENTS
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The CITY MANAGER and CITY CLERK are authorized to execute,
on behalf of the City of San Rafael, agreements with qualified
professional planning consulting firms and individuals including
but not limited to Bryan and Murphy Associates, Inc., Forsher
+ Guthrie and John Roberto Associates.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael,
hereby certify that the foregoing resolution was duly and regularly
introduced and adopted at a regular meeting of the Council
of said City on Monday , the 17th day of August
1987, by the following vote, to wit:
AYES: COUNCILMEMBERS:Breiner, Frugoli, Nave, Willms & Mayor Mulryan
NOES: COUNCILMEMBERS :None
ABSENT: COUNCILMEMBERS :None
JEA 7 LEONCIN City Clerk
914 Mission Avenue
San Rafael California 94901
415 459 1445
A Ireemelmt for Urotes.sional N�Iennin: 5erv.iccs
This Agreement is made and entered into this 1 7 th day of
AUGUST 1987, by and between the City of San Rafael (hereinafter
referred to as City) and Forsher + Guthrie (hereinafter referred to as the
Consultant).
I. Scope of Work:
A. In accordance with this agreement, Consultant agrees to
provide contract planning services relating to the review and
processing of certain applications for planning entitlements, as
such applications are jointly selected by the Director and
Consultant.
B. Consultant agrees upon request of the Director to perform
planning work for the City, including but not limited to the
following: coordinating application processing; communicating
with other city departments, other jurisdictions, the applicant
and the public; assisting staff in review of the merits of the
applications; preparing staff reports and recommendations on
the applications, attending and making presentations at public
hearings held on the applications, and; performing specific
tasks such as those listed in Section I D.
C. All support services including noticing, clerical, graphics, etc.,
will be supplied by the City unless the Director specifically
requests and Consultant agrees to provide such services.
D. When determined by the Director to be appropriate, specific
tasks shall include the following:
(1) Meet the city staff to review files, applications and
background data.
August 14, 1987 Page 2
(2) Check applications for completeness.
(3) Meet with Director to identify major issues of city
policy.
(4) Meet with applicant to review plans and objectives.
(5) Meet with representative of other agencies, if
appropriate_
(6) Prepare an Initial Study, if not yet completed, and review
CEQA requirments to determine the appropriate scope of
environmental documentation required, if any.
(7) Prepare or subcontract preparation of environmental
documentation_
(8) Review findings and issues with applicant and city staff.
(9) Prepare draft staff report for review by applicant and
city staff.
0 0) Prepare final staff report
01) Present staff reports at all meetings as requested by
staff
1I. Deadlines_
Draft Staff Reports and Final Staff Reports shall be prepared prior to
deadlines as herein established. Draft Staff Reports shall be delivered by
Consultant to the Planning Department on or before the Thursday which is
12 days prior to the Tuesday Planning Commission meetings. The
placement of the application on a Planning Commission agenda shall be
subject to prior agreement between the Director and Consultant.
August 14, 1987 Page 3
I I I _ Direction:
The Consultant, in performance of the Scope of Work described above,
will work under the specific direction of the Director.
I V . Payment:
payment for Consultant's services is to be underwritten by the
entitlement applicant requesting the services. The City shall require such
applicant to maintain, in a City account, advance deposits of funds
sufficient to pay the anticipated future cost of Consultant's services, as
estimated from time to time by the City and Consultant.
For the payments specified below, which the City agrees to make, the
Consultant will undertake the above noted work. payment of contract
planning work shall be as follows:
(1) The Consultant fees shall be billed on a time and material
basis in accordance with the following hourly rate schedule
AjJx6rx PI.W.n4pr ........................ tm170
Primo,L,#W.4n-- t.N:t .................... A712 170
FrojA1 ManxgSir ............................. fi ,5 00
FhVIA-tA. h1te? - t ........................ �` 00
I1ratt_4rnan.................................... 3t2 od
flralt=aa II ................................ jr?; 00
t7erj4w............................................ 420 till
These rate are subject to revision as of January 1, 1988.
The Consultant shall keep and submit with a monthly billing
invoice time and material records of all work
performed.
(2) Payment by the City shall be made within 30 days of receiving
each billing invoice.
August 24, 1987 Page 4
IV. Terms:
The terms of the Agreement shall be for six months (180 days) from
the date this Agreement is signed. Either party may terminate it sooner,
with or without cause, by giving the party thirty (30) days written notice.
In the event'of Agreement termination, City shall pay Consultant all sums
then due and unpaid under the Agreement, including sums for work not
completed, but in preparation, on a time and materials basis. Payment by
City of such compensation shall be considered full and final settlement for
all work performed by the Consultant under this Agreement.
V. Hold Harmless
The City agrees to defend, indemnify and hold the Consultant and
their principals, employees, agents and consultants harmless from any
liability arising out of the services provided by the Consultant pursuant to
this Agreement, excepting only such claims as may be caused by the sole
negligence or willful misconduct of the Consultant.
VI_ Alterations:
This Agreement may be modified, as necessary, for the successful and
timely completion of the services to be provided. Any alteration or
variations shall be expressed in writing, as an amendment to this
Agreement, and shall be approved by both parties.
IN WITNESS WHEREOF, City and Consultant have caused their authorized
representatives to execute this Agreement the day and year first written
above_
ATTEST:
NNE M. LEONCINI
City Clerk
Pamela Nicolai v
City of San Rafael
City Manager
August 14, 1987
Ragghianti
Page 5
August 17, 1987
AGREEMENT FOR PROFESSIONAL PLANNING SERVICES
This
AGREEMENT is made and entered into this 17th day of
AUGUST
1 1987, by and between the CITY OF SAN RAFAEL
(hereinafter referred to as City) and BRYAN & MURPHY ASSOCIATES,
INC.
I. Scope
of Work:
A.
In accordance with this agreement, Consultant
agrees to provide contract planning services
relating to the review and processing of
certain applications for planning
entitlements, as such applications are
jointly selected by the Director and
Consultant.
B.
Consultant agrees upon request of the
Director to perform planning work for the
City, including but not limited to the
following: coordinating application
processing; communicating with other City
departments, other jurisdictions the applicant
and concerned citizens; assisting staff in
review of the merits of the applications;
preparing staff reports and recommendations
on the applications; attending and making
presentations at public hearings held on the
applications, and; performing specific tasks
such as those listed in Section I.D.
1
C. All support services including noticing, clerical,
graphics, etc., will be supplied by the City unless the
Director specifically requests and Consultant agrees to
provide such services.
D. When determined by the Director to be appropriate,
specific tasks shall include the following:
(1) Meet the City staff to review
files, applications and background
data.
(2) Check applications for
completeness.
(3) Meet with Director to identify
major issues of City policy.
(4) Meet with applicant to review plans
and objectives.
(5) Meet with representative of other
agencies, if appropriate.
(6) Prepare an Initial Study, if not
yet completed, and review CEQA
requirements to determine the
appropriates scope of environmental
documentation required, if any.
(7) Prepare or subcontract preparation
of environmental documentation.
(8) Review findings and issues with
applicant and City staff.
(9) Prepare draft staff report for
review by applicant and City staff.
(10) Prepare final staff report, with
presentation at all meetings at the
request of staff.
(11) Present staff reports at all meetings
requested by staff.
II. Deadlines:
Draft Staff Reports and Final Staff Reports shall be
prepared prior to deadlines as herein established. Draft
2
Staff Reports shall be delivered by Consultant to the
Planning Department on or before the Thursday which is 12
days prior to the Tuesday Planning Commission meetings shall
be subject to prior agreement between the Director and
Consultant. The placement of the application on a Planning
Commission agenda shall be subject to prior agreement
between the Director and the Consultant.
III. Direction
The Consultant, in performance of the scope of Work
described above, will work under the specific direction of
the Director.
IV. Pavment:
Payment for Consultant's services is to be underwritten by
the entitlement applicant requesting the services The City
shall require such applicant to maintain, in a City account,
advance deposits of funds sufficient to pay the anticipated
future cost of Consultant's services, as estimated from time
to time by the City and Consultant.
For the payments specified below, which the City agrees to
make, the Consultant will undertake the above noted work.
Payment of contract planning work shall be as follows:
(1) The Consultant's fees shall not exceed those specified
on the attached Fee Schedule, Exhibit A. The
Consultant shall keep and submit with a monthly billing
invoice and material records of all work performed.
(2) Payment by the City shall be made within 30 days of
receiving billing invoice.
V. Terms:
The terms of the agreement shall be for 6 months (180 days)
from the date this agreement is signed. Either party may
terminate it sooner, with or without cause, by giving the
party thirty (30) days written notice. In the event of
Agreement termination, City shall pay Consultant all sums
then due and unpaid under the Agreement, including sum,s for
work not completed, but in preparation, on a time and
3
materials basis. Payment by City of such compensation shall
be considered full and final settlement of all work
performed by the Consultant under this Agreement.
VI. Hold Harmless:
The City agrees to defend, indemnify and hold the Consultant
and their principals, employees, agents and consultants
harmless from any liability arising out of the services
provided by the Consultant pursuant to this Agreement,
excepting only such claims as may be caused by the sole
negligence or willful misconduct of the Consultant.
VII. Alterations
This Agreement may be modified, as necessary, for the
successful and timely completion of the services to be
provided. Any alteration or variation shall be expressed in
writing, as an amendment to this Agreement, and shall be
approved by both parties.
IN WITNESS WHEREOF, City and Consultant have caused their
authorized representatives to execute this Agreement the day and
year first written above.
` '�
Pa la J. Nicolai
C' Manage
C of S
�S
Ra?rft-I
BRYAN & MURPHY ASSOCIATES INGarry i
By Cit Attorney
��`� City of San Rafael
Title
Date S— 2q—B7
Attest
(Aeanne M. L oncini
City Clerk
City of San Rafael
4
EXHIBIT 'A'
BRYAN & MURPHY ASSOCIATES, INC.
PLANNING SERVICES
COMPENSATION SCHEDULE
CURRENT HOURLY RATES
JULY 16, 1986
PRINCIPAL $ 85.00
SENIOR PROJECT PLANNER 75.00
PROJECT PLANNER 60.00
ASSOCIATE PLANNER 45.00
JUNIOR ENGINEER 45.00
JUNIOR DRAFTSMAN 35.00
SUBCONTRACTOR FEES ARE SUBJECT TO A 10% ADMINSTRATION CHARGE.
.61 Slti.'ti 1k'.': '�: .,�4i1 '.E :_. 1 1 :'4MiS1Et.r1Yt `1'PIlaL: MJti
This AGREEMENT is made and entered into this 17th day of AucTust
1987, by and between the CI'T'Y OF SAN RAFAEL (hereinafter referred to as
City) and JOHN ROBERTO ASSOCIATES (hereinafter called Consultant).
A. In accordance with this Agreement, Consultant agrees to provide
contract planning services relating to the review and processing of
certain applications for planning entitlements, as such applications
are jointly selected by the Director. of Planning and Consultant.
B. Consultant agrees upon request of the Director of Planning to perform
planning work for the City, including but not limited to the
following: coordinating application processing; communicating with
other City departments, other jurisdictions, the applicant, and
concerned citizens; assisting the Planning staff in review of the
meritsoftheapplications; preparing staff reports on the
applications; attending and making presentations at public hearings
held on the applications.
C. All support services including noticing, clerical, graphics and etc.
will be supplied by the City unless the Director of Planning
specifically requests that the Consultant provide support services.
D. When determined by the director to be appropriate, specific tasks
shall include the following:
1. Meet with City staff to review files, applications and background
data.
2. Check applications for completeness.
3. Meet with Director to identify major issues of City policy.
4. Meet with applicant to review plans and objectives.
5. Meet with representatives of other agencies, if appropriate.
6. Prepare an Initial Study, if not yet completed, and review
CEQA requirements to determine the appropriate scope of
environmental documentation required, if any.
7. Prepare or subcontract preparation of environmental documents.
8. Review findings and issues with applicant and City staff.
9. Prepare draft staff report for review by applicant and City staff.
1
10. Prepare final staff report.
11. Present staff reports at all meetings as requested by Director.
II. DEADLINES
Draft staff reports and final staff reports shall be prepared according to
deadlines as herein established. Draft staff reports shall be delivered by
Consultant to the Planning Department on or before the Thursday which is
twelve (12) days prior to the Tuesday Planning Commission meeting. The
placement of the application on a Planning Commission agenda shall be
subject to prior agreement between the Director and Consultant.
III. DIRECTION
The Consultant in performance of the Scope of Work described above will
work under the specific direction of the Director.
IV. PAYMENT
Payment for Consultant services is to be underwritten by the entitlement
for which the applicant is requesting the Consultant's services. The City
shall require such applicant to maintain, in a City account, advance
deposits of funds sufficient to pay the ;anticipated future cost of
Consultant services, as estimated from time to time by the City and
Consultant.
For the fees specified below, payment of which the City agrees to make, the
Consultant will undertake the above described work. Fees for contract
planning work shall be as follows:
1. The Consultant fees shall be billed on a time and material basis in
accordance with the following hourly rate schedule:
Principal Planner (John Roberto)
Associate Planner
Assistant Planner
Graphics
Clerical
Mileage
Materials and phone
$55.00 per hour
$45.00 per hour
$35.00 per hour
$35.00 per hour
$23.00 per hour
$.30 per mile
Direct Reimbursement
2. The Consultant shall keep and submit with a monthly billing invoice
time and material records of all work performed.
3. Payment by the City shall be made within thirity (30) days of the
date shown on each billing invoice.
2
The terms of this Agreement shall be for six months (180 days) from
the date this Agreement is signed. Either party may terminate it sooner,
with or without cause, by giving the other party thir.ity (30) days written
notice. In the event the Agreement is terminated, City shall pay Consultant
all sums then due and unpaid under this Agreement, including sums for work
not completed, but in preparation, on a time and materials basis. Payment
by City of such compensation shall be considered full and final settlement
for all work performed by the Consultant under this Agreement.
VI. HOLD HARMLESS
The City agrees to defend, indemnify and hold the Consultant and their
principals, employees, agents and consultants harmless from any liability
arising out of the services provided by the Consultant pursuant to this
Ageement, excepting only such claims as may be caused by the sole
negligence or willful misconduct of the Consultant.
!,Nhrt-�er� t shall furnish any legal defense and sha> > Car 7,11 �„ou5 =or
such defense o iti �iidt may arise in association with
the Consultant's d Tact P.L iic', tl—r than claims or litigation
d�s�c�sf �o��■
in gg"fflleged intentional or willful misconduct of tiic 0,s .c ant.
PSF�'ne•�
VII. ALTERATION
This Agreement may be modified, as necessary, for the successful and timely
co=mpletion of the services to be provided. Any alteration or variation
shall be expressed in writing, as an amendment to this Agreement, and shall
be approved by both parties.
IN WITNESS WHEREOF, City and Consultant have caused their authorized
representatives to execute this Agreement the day and year first written
above.
CITY OF SAN RAFAEL
JOHN AukwA ■ rr A.SSOCL ITES
By:
Principal
C Attest:
lly
C� f'�
r
e�nn'pqe M.nncini
ity Clerk
3