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HomeMy WebLinkAboutCC Resolution 7611 (Second & Lindaro Property EIR)RESOLUTION NO. 7611 RESOLUTION AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH ENVIRONMENTAL IMPACT PLANNING CORPORATION FOR AN ENVIRONMENTAL IMPACT REPORT FOR THE SECOND AND LINDARO PROPERTY WHEREAS, on April 6, 1987 the San Rafael Redevelopment Agency executed an Exclusive Right to Negotiate Agreement with Lindaro Associates for the development of retail property at Second and Lindaro Streets; and WHEREAS, in order to proceed with the development of the Second and Lindaro property an Environmental Impact Report (EIR) must be prepared for the City of San Rafael; and WHEREAS, Environmental Impact Planning Corporation (EIP), due to its superior knowledge and competency, has demonstrated its ability to prepare an Environmental Impact Report for the City of San Rafael. NOW, THEREFORE BE IT RESOLVED, that the City Council author- izes the Mayor to execute the attached contract with EIP for the preparation of an EIR covering the development of the Second and Lindaro retail site. I, JEANNE M. LEONCINI, City Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Tuesday , the 8th day of September, 1987, by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JEA , M. LEONCINI, City Clerk CONSULTING AGREEMENT This CONSULTING AGREEMENT is made and entered into this 8th day of September , 1987, by and between EIP ASSOCIATES, a California corporation, located at 319 Eleventh Street, San Francisco, CA ("Consultant"), and the City of San Rafael, ("Client"); WITNESSETH THAT, in consideration of the premises and cove- nants hereafter set forth, the parties agree as follows: 1. Consultinq Services. (a) Consultant agrees, during the term of this Agreement, to perform consulting services set forth in Exhibit A relating to the preparation of an Environmental Impact Report ("Report") with respect to the San Rafael Downtown Retail Project ("Pro- ject"). (b) In addition to the services described in Subparagraph (a) above, the parties may from time to time agree in writing during the term of this Agreement that Consultant shall per- form additional services in connection with the Report or the Project. Such additional services may include, but are not limited to (i) changes in the services set forth in Exhibit A because of design changes in the Project; (ii) preparation of special detailed graphics; (iii) research and analysis in addi- tion to the requirements therefor set forth in Exhibit A; (iv) additional studies or modifications of existing documents because of changes in any laws, rules, regulations or policies of any state, federal or local governmental authority having jurisdiction over the Project; (v) attendance by Consultant at more than four (4) public hearings/public meetings concern- ing the Report and/or Project; and (vi) preparation of responses to public comments received with respect to the Report or any draft thereof for which charges for time and materials exceed the budgeted amount of $50,260. Additional work shall be billed at the rates specified in Exhibit A. (c) Nothing in this Agreement shall operate or be construed to preclude or inhibit Consultant from rendering similar serv- ices to any other person or entity. Consultant shall be obli- gated to devote only so much of its attention, skill and effort as may be reasonably required to perform the services described herein in a professional and timely manner. 2. Duties of Client. In order to permit Consultant to render the services re- quired hereunder, Client shall, at its expense and in a timely COPY manner, (i) provide such information concerning the Project as Consultant may require from time to time to enable Consultant to formulate a description of the Project for purposes of Con- sultant's study and evaluation of the Project's environmental effects; (ii) assist Consultant in the development of a des- cription of alternatives to the Project based on the require- ments set forth by the California Environmental Quality Act; (iii) assist Consultant in the coordination and exchange of such planning and design information relating to the Project as Consultant may require from time to time; (iv) promptly review any and all documents and materials submitted to Client by Consultant for Client's comment in an effort to avoid un- reasonable delays in the progress of Consultant's services; and (vi) promptly notify Consultant of any fault or defect in the Project in any way relating to the performance of Consul- tant's services hereunder. 3. Personnel. (a) Consultant agrees that it will employ, at its own expense, all personnel reasonably necessary in its descretion to perform the services required by this Agreement and in no event shall such personnel be the employees of Client. All of the services required hereunder shall be performed by Con- sultant or under its direction and all personnel engaged there- in shall be fully qualified under applicable state, federal and local law to undertake the work performed by them. Client and Consultant recognize that Consultant is an independent con- tractor and not Client's employee. (b) In addition to personnel employed directly by Consul- tant, Consultant shall have the right to engage such subcon- tractors as it may deem necessary to the performance of its services hereunder with the prior approval of Client, which approval shall not be unreasonably withheld. 4. Compensation. Client shall pay to Consultant an amount not to exceed the sum of $50,260 as consideration for the performance of the ser- vices set forth in Exhibit A. Such compensation shall be pay- able in the following manner; (i) A work retainer of 10% shall be paid to Consultant at the time Consultant commences the performance of services here- under. Such work retainer shall be applied against the monthly statements described in Subparagraph (ii) below until exhausted. (ii) Client shall pay within thirty (30) days of receipt the amount set forth in monthly statements submitted to Client 1WM by Consultant describing in reasonable and understandable detail the services rendered, and fees charges and expenses incurred by Consultant during the previous month in accordance with the billing standards set forth in Exhibit B, including fees and expenses for additional services authorized by Subparagraph (b) of Section 1 above. (iii) Upon Client's failure to pay within thirty (30) days of receipt the full amount set forth in any monthly statement submitted to Client by Consultant, said unpaid balance will bear interest at the rate of one (1) percent per month until the amount of said unpaid balance plus interest thereon shall be paid in full. If, for any reason whatsoever, the payment of any sums by Client pursuant to the terms of this Agreement will result in the payment of interest which would exceed the amount which Consultant may legally charge Client under the laws of the State of California, the amount by which payment exceeds the lawful interest rate shall be automatically deducted from said unpaid balance or otherwise credited to Client's account, so that in no event shall Client be obligated under the terms of this Agreement to pay interest which would exceed the max- imum lawful rate. (iv) Consultant shall, at its sole discretion, have the right to suspend work on the services performed hereunder, if Client has any monthly statement as described in subparagraph (i) above more than 60 days past due. Consultant shall recom- mence work upon payment of all statements then past due. 5. Time of Performance. Consultant shall commence the performance of its services under this Agreement forthwith as of the date of execution thereof, and shall diligently proceed therewith in accordance with the schedule set forth in Exhibit A, subject to delays for causes beyond the reasonable control of Consultant or occa- sioned by changes in the design of the Project or the failure of Client to perform its obligations hereunder in a timely fashion. 6. Term. (a) The term of this Agreement shall commence as of the date first above written and shall continue until the earliest to occur of the following: (i) the date on which Consultant notifies Client in writing that it has completed all of the services required hereunder; or -3- (ii) five (5) working days after written notice by either party of substantial failure by the other party to fulfill its obligations under this Agree- ment in a timely manner through no fault of the terminating party; or (iii) either party giving thirty (30) days written notice of termination of this contract. (b) If this Agreement is terminated prior to the comple- tion of Consultant's work, in addition to any other rights and remedies provided by law or under this Agreement, Consultant shall be entitled to compensation for all services performed and costs incurred hereunder through and including the date of termination. 7. Ownership of Documents. Consultant agrees to return to Client upon termination of this Agreement all documents, drawings, photographs and other written or graphic material, however produced, received from Client and used by Consultant in the performance of its ser- vices hereunder. All work papers, drawings, internal memoranda of any kind, photographs and any written or graphic material, however produced, prepared by Consultant in connection with its performance of services hereunder shall be, and shall remain after termination of this Agreement, the property of Client and may be used by Client for any purpose whatsoever. 8. Independent Judgment. Client understands and acknowledges that the preparation and presentation of the Report may invite criticism, contro- versy and litigation which may be motivated by public or pri- vate opposition to the Project although based on the adequacy or accuracy of the Report. Client agrees that any such cri- ticism, controversy or litigation with respect to the Report will not cause Client to withhold payments due to Consultant hereunder or be the basis for any suit, action, request for indemnification or other claim by Client against Consultant. Client further agrees that the failure of Client or any gov- ernmental agency or third person to agree with the Report of the findings, conclusions or recommendations contained there- in shall not be constued as a failure on the part of Consul- tant to perform its obligations under this Agreement. 9. Litigation. Consultant and Client agree to submit any claims arising under this Agreement to binding arbitration pursuant to the MIC current provisions of the California Code of Civil Procedure and any successor statutes. 10. Notices. Any notice or demand desired or required to be given here- under shall be in writing and deemed given when personally de- livered or deposited in the mail, postage prepaid, sent certi- fied or registered, and addressed to the parties as set forth above or to such other address as either party shall have pre- viously designated by such a notice. Any notice so delivered personally shall be deemed to be received on the date of deli- very and any notice so mailed shall be deemed to be received five (5) days after the date on which it was mailed. 11. Waivers. Waiver of any breach or default hereunder shall not con- stitute a continuing waiver or a waiver of any subsequent breach either of the same or of another provision of this Agreement. 12. Modification. No waiver, alteration, modification or termination of this Agreement shall be valid unless made in writing. 13. Assignment. Neither party shall assign, transfer or otherwise dispose of this Agreement in whole or in part to any individual, firm or corporation without the prior wirtten consent of the other party. Subject to the provisions of the preceding sentence, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the parties hereto. 14. Governing Law. This Agreement shall be governed by and construed in accord- ance with the laws of the State of California. 15. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument. 16. Further Assurances. The parties agree to have executed any and all documents and take any and all actions which may be necessary or advisable to effectuate the purposes of this Agreement. -5- 17. Captions. The headings or captions to the sections of this Agreement are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part thereof. 18. Severability. If any term, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall remain in effect. 19. Hold Harmless. Consultant agrees to defend, indemnify, protect and hold Client and its agents, officers and employees, harmless from and against any and all claims which arise from or are connected with or are caused or claimed to be caused by the acts or omis- sions of Consultant and its agents, officers or employees, in performing the work or services herein described, and all ex- penses of investigating and defending against same; provided, however, that Consultant's duty to indemnify and hold harmless shall not include any claims or liability arising from the es- tablished sole negligence or willful misconduct of the Client, its agents, officers or employees. 20. Entire Agreement. This Agreement sets forth the entire understanding between the parties as to the subject matter of this Agreement and merges all prior discussions, negotiations, letters of understanding or other promises, whether oral or in writing. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first -above written. "Consultant" EIP ASSOCIATES a California Corporation 0 By "no J Davis ce President "Client" CITY OF SAN RAFAEL LAWRENCE E. MULRYAN, Mayor ATTEST: JEA LEONCINI City Clerk -6- EXHIBIT A SAN RAFAEL DOWNTOWN RETAIL PROJECT CONTENTS Scope of Work, August 10, 1987 Cost Estimate, August 11, 1987 EIR Preparation Schedule Subconsulting Agreement, DKS Associates San Rafael Retail Project Draft August 10, 1987 SCOPE OF WORK - E I P 1. Assemble the existing data relating to traffic, soils and socio-economic conditions. 2. Coordinate the work by other consultants to examine soils and traffic impacts. 3. Summarize and incorporate existing and new data regarding traffic, soils and socio-economic impacts into a format complying with CEQA requirements. 4. Coordinate the production of any supplemental analysis by other consultants, as directed by the Agency to be performed for traffic and soils impacts. 5. Produce analysis of potential impacts of noise, light, visual/aesthetic and consistency with Draft General Plan Policies. 6. Produce analysis of alternatives to the project, consisting of the following: a. Development of office uses. b. Development of local -serving retail uses. C. Development of housing. d. No project (required by CEQA) 7. Produce 10 copies of an Administrative Draft EIR, and following a review by Agency staff, incorporate modifications as directed by agency staff. S. Produce 100 copies of a Draft EIR and 50 copies of a Final EIR, the contents of which fulfill Agency, City of San Rafael and CEQA requirements. 9. Attend up to four public meetings held before the Agency, City Planning Commission or City Council. 10. Obtain from the Agency staff all written comments delivered to the Agency and City, and create a written record of all oral comments presented during noticed hearings held for comment on the Draft EIR. 11. Prepare Responses to Comments under direction of the Agency staff. 12. Contact, solicit comment from, provide all notices to, and provide copies of environmental documents to other agencies as required by CEQA. 13. Perform all tasks pursuant to schedules established by Agency staff. SAN RAFAEL DOWNTOWN RETAIL PROJECT 87.142 ENVIRONMENTAL IMPACT REPORT COST ESTIMATE AUGUST 13, 1987 REce, VL AUG 1 x.198/ Total 25,770 • ­ j - .1-11 Hrs. $ Rate $ Total TASK 1: REVIEW DATA, INVESTIGATE PROJECT 11TaL; Ait^A !wLIND ✓ET1 rR\'II INZ EXISTING 3 CONDITIONS. 16 65 1,040 TASK 2: ATTEND SCOPING SESSION. EIP 4 75 300 DKS - -- 300 EBA - -- 400 1, 000 TASK 3: PREPARE PRELIMINARY DRAFT EIR-- 3.1 Technical Sections Introduction 2 75 150 Summary 8 65 520 Project Description 6 75 450 Planning and Relationship to Plans 16 75 1,200 Land Use 6 75 450 Socioeconomic and Fiscal 30 65 1,950 Visual Quality and Community Character 20 45 900 Employment, Population and Housing 12 45 540 Hydrology and Water Quality 16 60 960 Traffic and Parking (DKS) -- -- 9,500 Noise 20 45 900 Air Quality 20 45 900 Hazardous Materials EIP 8 75 600 EBA - -- 4,500 Growth Inducements 4 75 300 Unavoidable Impacts 2 75 150 Alternatives 20 75 11500 Short Term -Long Term Uses 2 75 150 Irreversible Changes 2 75 150 Total 25,770 • ­ j - .1-11 3.2 Production and Management Graphics Preparation Word Processing Editing Production Meetings Prepare and Coordinate Notices Project Management 10% Subconsultant Administration Charge Total Total Task 3 TASK 4: PREPARE DRAFT EIR TASK 5: ATTEND HEARINGS (3) TASK 6: PREPARE FINAL EIR TOTAL EIR EXPENSES Preliminary Draft EIR Draft EIR (includes printing) Final EIR (includes printing) TOTAL EXPENSES PROJECT TOTAL 600 1,000 400 2,000 50,260 36 35 1,260 36 35 1,260 28 35 980 8 35 280 16 75 1,200 6 75 450 38 75 2,850 1,770 10,050 35,820 EIP 40 65 2,600 DKS -- -- 400 3,000 EIP 12 75 900 DKS -- -- 800 EBA -- -- 800 2,500 EIP 60 65 3,900 DKS -- -- 1,000 4,900 48,260 600 1,000 400 2,000 50,260 EIP Associates COMPENSATION SCHEDULE EIP's time and materials compensation schedule follows: Principal 1 (President) Principal II Senior Associate Associate Senior Professional Professional Technician I Technician 11 Technician 111 Mileage is charged at Photocopies are charged at S115/hour S 90/hour $ 75/hour S 70/hour $ 65/hour $ 60/hour S 45/hour S 35/hour $ 25/hour $ .25/mile $.15/page Direct costs (i.e. travel, meals, lodging, auto rentals, telephone, printing, graphic materials, etc.) and subcontractor fees are subject to a 10% administration charge. SAN RAFAEL DOWNTOWN RETAIL PROJECT EIR PREPARATION SCHEDULE The schedule through preparation of the Administrative Draft EIR is eight weeks from notice of authorization to proceed. Assuming two weeks for City review of the Administrative Draft, two weeks would be required to prepare the Draft EIR after receipt of City comments, and a maximum of one week would be required for printing. Depending on the number of public and agency comments received on the Draft EIR, it is estimated that three weeks would be required to prepare the Final EIR, prior to Final EIR review by the City. If study participants are delayed due to circumstances beyond their reasonable control, or decisions are made on the project that affect the project description, then additionaly time beyond that stated above may be required to complete preparation of the documents. SUBCONSULTING AGREEMENT THIS AGREEMENT is made and entered into this day of August, 1987, by and between EIP ASSOCIATES, a California corporation, located at 319 Eleventh Street, San Francisco, California ("Consultant"), and DKS Associates, a California Corporation, located at 1419 Broadway, Suite 700, Oakland, California ("Subconsultant"); WITNESSETH THAT, in consideration of the premises and covenants hereinafter set forth, the parties agree as follows: 1. SubconsultinQ Services. Subconsultant agrees to perform the subconsulting services described in the attached Exhibit. Subconsultant shall not be compensated for any work performed in addition to that set forth in the Exhibit unless the parties specifically so agree in writing. 2. Data To Be Furnished. All information, data, reports, records and maps with respect to the Project which are available to Consultant and which the Consultant deems reasonably necessary for the performance of work set forth in the Exhibit, shall be furnished to the Subconsultant without charge by the Consultant. S. Personnel. Subconsultant agrees that it will employ, at Its own expense, all personnel necessary to perform the services required by this Agreement and in no event shall such personnel be the employees of Consultant. All of the services required hereunder shall be performed by Subconsultant or under its direction, and all personnel engaged therein shall be fully qualified under applicable federal, state and local law to undertake the work performed by them. 4. Compensation. Consultant shall pay Subconsultant an amount not to exceed the sum of $12,000 as consideration for the services set forth in the Exhibit. Subconsultant shall submit an invoice to the Consultant on or before the 15th day of each month which describes in reasonable and understandable detail the services rendered, fees charged and expenses incurred by Subconsultant during the previous month in accordance with the Dulling standards set forth in the Exhibit. Payment of said monthly invoices shall not be past due until five (5) days after Consultant has been reimbursed for such invoices by the City of San Rafael. Consultant shall have the right to retain 10 percent of each invoice submitted by Subconsultant for which Consultant is reimbursed until the services described in the Exhibit are completed to Consultant's satisfaction. Page l of 4 Pages 5. Time Of Performance. (a) Subconsultant shall commence the performance of its services under this Agreement and shall diligently proceed therewith In accordance with the schedule set forth in the Exhibit, time being of the essence in the performance of this Agreement. (b) Subconsultant understands and acknowledges that Consultant may suffer damages as a result of Subconsultant's tardiness in performance of its services under this Agreement. Subconsultant, therefore, agrees to give Consultant as much notice as practicable of any foreseeable delay in the completion of Subconsultant's services in accordance with the schedule set forth in the Exhibit. Subconsultant further agrees to indemnify Consultant for any damages suffered by Consultant because of Subconsultant's failure for any reason to perform its services in accordance with said schedule. 6. Term. The term of this Agreement shall commence as of the date first - above written and shall continue until the earliest to occur of the following: (i) the date on which Subconsultant notifies Consultant in writing that it has completed all of the services required hereunder and Consultant notifies Subconsultant in writing that these services have been completed to Consultant's satisfaction; or (ii) five (5) working days after written notice by either party of substantial failure by the other party to fulfill its obligations under this Agreement through no fault of the terminating party. 7. Hold Harmless. Subconsultant agrees to indemnify, defend and hold harmless Consultant from any claim or liability of any nature whatsoever caused by any willful or negligent act or omission of Subconsultant, its agents or employees, resulting from or arising out of or in any way connected with Subconsultant's performance of services required by this Agreement. B. Ownership of Documents. Subconsultant agrees to return to Consultant upon termination of this Agreement all documents, drawings, photographs and any other written or graphic material, however produced, received from Consultant and used by Subconsultant in performance of its services hereunder. All work papers, drawings, internal memoranda of any kind, photographs and any other written or graphic material, however produced, prepared by Subconsultant pursuant to this Agreement sha11 be and shall remain after termination of this Agreement the property of Consultant and may be used by Consultant for any purpose whatsoever. Page 2 of 4 Pages 9. Litigation. In the event that either party brings an action under this Agreement for the breach or enforcement thereof, the prevailing party in such action shall be entitled to its reasonable attorneys' fees and costs whether or not such action is prosecuted to judgment. 10. Notices. Any notice or demand desired or required to be given hereunder shall be in writing and be deemed given when personally delivered or deposited in the mail, postage prepaid, sent certified or registered, and addressed to the parties as set forth above or to such other address as either party shall have previously designated by such a notice. Any notice so delivered personally shall be deemed to be received on the date of delivery and any notice so mailed shall be deemed to be received five (5) days after the date on which it was mailed. 11. Waivers. Waiver of any breach or default hereunder shall not constitute a continuing waiver or a waiver of any subsequent breach either of the same or of another provision of this Agreement. 12. Modification. No waiver, alteration, modification or termination of this Agreement shall be valid unless made in writing. 13. Assignment. Subconsultant shall not assign, transfer or otherwise dispose of this Agreement in whole or in part to any individual, firm or corporation without the prior written consent of Consultant. Subject to the provisions of the preceding sentence, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the parties hereto. 14. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 15. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one in the same instrument. 16. Further Assurances. The parties agree to have executed any and all documents and take any and all actions which may be necessary or advisable to effectuate the purposes of this Agreement. 17. Captions. The headings or captions to the sections of this Agreement are not a part of this Agreement and shall have no effect upon the construction or Interpretation of any part thereof. Page 3 of 4 Pages 18. Entire Agreement. This Agreement sets forth the entire understanding between the parties as to the subject matter of this Agreement and merges all prior discussions, negotiations, letters of understanding or other promises, whether oral or in writing. IN WITNESS WHEREOF, the parties have executed this AGREEMENT the day and year first -above written. "Consultant" EIP ASSOCIATES, a California corporation By John Davis Vice President By "Subconsultant" DKS ASSOCIATES a California corporation Page 4 of 4 Pages DKS Associates 141?Ad, SL r 70 August 12, 1987 Environmental Impact Planning Corporation 319 Eleventh Street San Francisco CA 94103 Attn: Ted Adams Subject: PG b E Redevelopment Project EIR - Proposal For Transportation Planning Services A87x0572 Dear Mr. Adams: We are pleased to submit this proposal to perform Transportation Planning services related to the Environmental Impact Report (EIR) for the Redevelopment of the Pacific Gas b Electric (PG A E) site in downtown San Rafael. We believe DKS Associates is ideally suited to undertake this task. Our recently completed analysis for the Anderson Drive Extension Alternatives Study provides us with a substantial analytic base for much of the present study area. Because of this, DKS will not be starting anew, but rather building upon the information gained in the Extension Alternatives study. DKS Associates has also performed numerous other studies in San Rafael, both for the city and for other clients. Other projects germane to this proposal include: o San Rafael Downtown Transportation and Parking Study. o West Francisco Boulevard Master Plan. o Bellam interchange design and signal improvement project. This experience has given us a good feeling for traffic and pedestrian movements in the study area. This level of prior knowledge will be essential since the EIR analysis must assess how the PG b E project will affect traffic patterns in the downtown area. This can only be done accurately with experienced professional judgement to supplement the City of San Rafael's traffic forecast models. We understand local issues, and feel we have developed a good working relationship with city staff. .l Mr. Ted Adams E1P Corporation August 12, 1981 Page 2 SCOPE OF YORK The project must focus on two key issues: one, the impacts of the redevelopment of the PG&E site itself; and two, the specific nature of project impacts to downtown streets given different connection points for the Anderson Drive extension. The Transportation workscope for the EIR will be divided into seven tasks, described below: Task 1 - Project Initiation and Data Review At the outset, we will meet with city staff to finalize the transportation scope, discuss potential trouble spots, identify all relevant data in city files or in the hands of others, and to discuss project milestones and schedule. Appropriate information in our files from the Anderson Drive Extension Alternatives Study will be reviewed and revised with City staff. It is understood that there are numerous traffic counts in the study area, and that additional data collection will not be necessary. The traffic count data will be obtained and organized in a fashion useful during the course of the study. If additional data is required, this can be collected under the terms of a supplemental agreement. Task 2 - Determine Baseline Traffic Conditions The traffic flow maps developed for the Anderson Drive Extension Alternatives Study will be expanded to include intersections on Second and Third Street as far east as Irwin Street and Fourth Street intersections between Lootens Avenue and Lincoln Avenue. Special attention will be given to traffic operations on the one-way couplets and on Lindaro - Lootens Avenue. Traffic projections reflecting development identified in the "Draft General Plan 2000" for the City of San Rafael will be reviewed with City staff and as appropriate will be added to existing traffic flows. Current pedestrian activity will be observed, and conflict points or unsafe conditions identified. Task 3 - Determine Impact of Proposed Development Proposed development at the PG&E site, together with alteration of the downtown street network, has the potential to bring about significant changes in vehicular and pedestrian traffic flows. Information on Mr. Ted Adams E1P Corporation August 12, 1987 Page 3 development obtained from the San Rafael Redevelopment Agency will be used to determine project -related pedestrian and vehicle trip generation and likely traffic redistribution effects. Adequacy of the project's parking supply will be reviewed, using the City of San Rafael Parking Code as a benchmark. Task 4 - Analysis of Impacts of the Project and Roadway Network Alternatives Using information on current vehicle and pedestrian flows, the potential impact of new developments. and general knowledge about transportation issues in San Rafael, the traffic impacts of the project and alternatives to the project will be analyzedin conjunction with a series of alternatives regarding the terminus of the Anderson Drive Extension. Before proceeding with this analysis, the terminus alternatives will be reviewed with city staff. For budgetary purposes, it is assumed that no more than three alternative roadway configurations will be studied. The analysis of each project and roadway alternative will include consideration of the following: o Vehicular Traffic Impacts - Now will auto traffic get to and from the downtown area -- what will be the effect on intersection capacity? Will there be a reasonable flow of traffic? Can adequate provision be made for truck traffic? Intersection capacity utilization will be evaluated at the following sixteen critical intersections: Second and Third Streets with: Fourth Street with: Irwin Street Netherton Street West Francisco Boulevard Lincoln Avenue Lindaro Street A Street B Street Lootens Avenue Lincoln Avenue o Physical Impacts - What physical changes will the project's access plan bring about? Are these likely to create undue disruption to businesses or other existing land uses. What can be done to mitigate any such impacts? Are needed roadway geometries feasible? Mr. Ted Adams EIP Corporation August 12, 1987 Page 4 o Pedestrian Impacts - How will pedestrians be affected by these improvements? How will the project improve or detract from ease of pedestrian movement? What could be done to ease any pedestrian movement, particularly within the PG&E development site area? Task 5 - Documentation The results of our analysis will be presented in a report formatted for inclusion in an Administrative Draft EIR (ADEIR). This ADEIR document will be produced within 45 days of notice to proceed. Key traffic volume estimates needed for noise and air-quality analysis will be made available within 35 days of of our notice to proceed. Task 6 - Response to Comments Following review of the ADEIR by City Staff and receipt of a single set of integrated comments from the City, our report will be revised for inclusion in the Draft EIR. DKS will also respond to comments on the DEIR by outside agencies following receipt of a complete, unified set of such comments. Task 7 - Meetings Following completion of the ADEIR, DKS staff will attend up to four meetins with City officials to discuss the draft (ADEIR and DEIR) circulation elements. STAFFING PLAN DKS staff who are familiar with transportation issues in San Rafael are proposed for this assignment. I will be in overall charge of this project, and will draw heavily on the resources of Mr. John Dowden and Mr. Larry Grove, both of whom have been involved in San Rafael projects. Also on the tear, will be Mr. Richard W. Lee, who has over four years experience with transportation studies, and who recently performed the technical analysis for the Andersen Drive Extension Terminus Alternatives Study. We estimate a total of 176 hours of staff time will be required. SCHEDULE We are prepared to begin this project immediately upon written authori- zation to proceed. We can meet the desired schedule of having a administrative draft document within 45 days of authorization. Following Mr. Ted Adams UP Corporation August 12, 1987 Page 5 review of the ADEIR by City Staff, our report will be revised for inclusion in the Draft EIR within two weeks of receipt of a single set of integrated comments from the City. Similarly, reponses to comments on the DEIR will be completed within two weeks of receipt of a complete set of written comments on the DEIR. FEE The fee to undertake this workscope is estimated to be $12,000. Of this total, $1,400 or roughly 24 professional hours has be allocated for reponse to comments and revision of the ADEIR and DEIR. An allocation of $1,100 (also included in the $12,000 total) has been made to cover up to four meetings to review the draft documents with City officials. Should the level of effort to respond to comments or the number of meeting be greater than estimated, we will revise this portion of the budget through an amendment to this agreement. Billing will be based on the schedule of fees attached, on a time and materials basis not to exceed $12,000. Invoicing will be monthly and payment will be due within 30 days of the billing date. We sincerely look forward to the opportunity of working with EIP again. If you have any questions regarding this proposal please feel free to call. If this letter correctly sets forth our agreement to perform the services outlined above please so indicate by signing both copies provided and returning one for our files. Sincerely, Approved DKS ASSOCIATES A California Corporation j if Y EIP Corportation William H. Dietrich Principal Title Date WHD/rwl-4624 Attachments: Standard billing rates (exp. 1/88) Resume: RWL