HomeMy WebLinkAboutCC Resolution 7611 (Second & Lindaro Property EIR)RESOLUTION NO. 7611
RESOLUTION AUTHORIZING THE MAYOR TO SIGN
A CONTRACT WITH ENVIRONMENTAL IMPACT PLANNING CORPORATION
FOR AN ENVIRONMENTAL IMPACT REPORT
FOR THE SECOND AND LINDARO PROPERTY
WHEREAS, on April 6, 1987 the San Rafael Redevelopment
Agency executed an Exclusive Right to Negotiate Agreement with
Lindaro Associates for the development of retail property at
Second and Lindaro Streets; and
WHEREAS, in order to proceed with the development of the
Second and Lindaro property an Environmental Impact Report (EIR)
must be prepared for the City of San Rafael; and
WHEREAS, Environmental Impact Planning Corporation (EIP),
due to its superior knowledge and competency, has demonstrated
its ability to prepare an Environmental Impact Report for the
City of San Rafael.
NOW, THEREFORE BE IT RESOLVED, that the City Council author-
izes the Mayor to execute the attached contract with EIP for
the preparation of an EIR covering the development of the Second
and Lindaro retail site.
I, JEANNE M. LEONCINI, City Clerk of the City of San Rafael,
hereby certify that the foregoing Resolution was duly and regularly
introduced and adopted at a regular meeting of the Council of
said City on Tuesday , the 8th day of September, 1987,
by the following vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JEA , M. LEONCINI, City Clerk
CONSULTING AGREEMENT
This CONSULTING AGREEMENT is made and entered into this 8th
day of September , 1987, by and between EIP ASSOCIATES, a
California corporation, located at 319 Eleventh Street, San
Francisco, CA ("Consultant"), and the City of San Rafael,
("Client");
WITNESSETH THAT, in consideration of the premises and cove-
nants hereafter set forth, the parties agree as follows:
1. Consultinq Services.
(a) Consultant agrees, during the term of this Agreement,
to perform consulting services set forth in Exhibit A relating
to the preparation of an Environmental Impact Report ("Report")
with respect to the San Rafael Downtown Retail Project ("Pro-
ject").
(b) In addition to the services described in Subparagraph
(a) above, the parties may from time to time agree in writing
during the term of this Agreement that Consultant shall per-
form additional services in connection with the Report or the
Project. Such additional services may include, but are not
limited to (i) changes in the services set forth in Exhibit A
because of design changes in the Project; (ii) preparation of
special detailed graphics; (iii) research and analysis in addi-
tion to the requirements therefor set forth in Exhibit A; (iv)
additional studies or modifications of existing documents
because of changes in any laws, rules, regulations or policies
of any state, federal or local governmental authority having
jurisdiction over the Project; (v) attendance by Consultant
at more than four (4) public hearings/public meetings concern-
ing the Report and/or Project; and (vi) preparation of responses
to public comments received with respect to the Report or any
draft thereof for which charges for time and materials exceed
the budgeted amount of $50,260. Additional work shall be billed
at the rates specified in Exhibit A.
(c) Nothing in this Agreement shall operate or be construed
to preclude or inhibit Consultant from rendering similar serv-
ices to any other person or entity. Consultant shall be obli-
gated to devote only so much of its attention, skill and effort
as may be reasonably required to perform the services described
herein in a professional and timely manner.
2. Duties of Client.
In order to permit Consultant to render the services re-
quired hereunder, Client shall, at its expense and in a timely
COPY
manner, (i) provide such information concerning the Project as
Consultant may require from time to time to enable Consultant
to formulate a description of the Project for purposes of Con-
sultant's study and evaluation of the Project's environmental
effects; (ii) assist Consultant in the development of a des-
cription of alternatives to the Project based on the require-
ments set forth by the California Environmental Quality Act;
(iii) assist Consultant in the coordination and exchange of
such planning and design information relating to the Project
as Consultant may require from time to time; (iv) promptly
review any and all documents and materials submitted to Client
by Consultant for Client's comment in an effort to avoid un-
reasonable delays in the progress of Consultant's services;
and (vi) promptly notify Consultant of any fault or defect in
the Project in any way relating to the performance of Consul-
tant's services hereunder.
3. Personnel.
(a) Consultant agrees that it will employ, at its own
expense, all personnel reasonably necessary in its descretion
to perform the services required by this Agreement and in no
event shall such personnel be the employees of Client. All
of the services required hereunder shall be performed by Con-
sultant or under its direction and all personnel engaged there-
in shall be fully qualified under applicable state, federal
and local law to undertake the work performed by them. Client
and Consultant recognize that Consultant is an independent con-
tractor and not Client's employee.
(b) In addition to personnel employed directly by Consul-
tant, Consultant shall have the right to engage such subcon-
tractors as it may deem necessary to the performance of its
services hereunder with the prior approval of Client, which
approval shall not be unreasonably withheld.
4. Compensation.
Client shall pay to Consultant an amount not to exceed the
sum of $50,260 as consideration for the performance of the ser-
vices set forth in Exhibit A. Such compensation shall be pay-
able in the following manner;
(i) A work retainer of 10% shall be paid to Consultant at
the time Consultant commences the performance of services here-
under. Such work retainer shall be applied against the monthly
statements described in Subparagraph (ii) below until exhausted.
(ii) Client shall pay within thirty (30) days of receipt
the amount set forth in monthly statements submitted to Client
1WM
by Consultant describing in reasonable and understandable detail
the services rendered, and fees charges and expenses incurred
by Consultant during the previous month in accordance with the
billing standards set forth in Exhibit B, including fees and
expenses for additional services authorized by Subparagraph (b)
of Section 1 above.
(iii) Upon Client's failure to pay within thirty (30) days
of receipt the full amount set forth in any monthly statement
submitted to Client by Consultant, said unpaid balance will
bear interest at the rate of one (1) percent per month until
the amount of said unpaid balance plus interest thereon shall
be paid in full. If, for any reason whatsoever, the payment of
any sums by Client pursuant to the terms of this Agreement will
result in the payment of interest which would exceed the amount
which Consultant may legally charge Client under the laws of
the State of California, the amount by which payment exceeds
the lawful interest rate shall be automatically deducted from
said unpaid balance or otherwise credited to Client's account,
so that in no event shall Client be obligated under the terms
of this Agreement to pay interest which would exceed the max-
imum lawful rate.
(iv) Consultant shall, at its sole discretion, have the
right to suspend work on the services performed hereunder, if
Client has any monthly statement as described in subparagraph
(i) above more than 60 days past due. Consultant shall recom-
mence work upon payment of all statements then past due.
5. Time of Performance.
Consultant shall commence the performance of its services
under this Agreement forthwith as of the date of execution
thereof, and shall diligently proceed therewith in accordance
with the schedule set forth in Exhibit A, subject to delays
for causes beyond the reasonable control of Consultant or occa-
sioned by changes in the design of the Project or the failure
of Client to perform its obligations hereunder in a timely
fashion.
6. Term.
(a) The term of this Agreement shall commence as of the
date first above written and shall continue until the earliest
to occur of the following:
(i) the date on which Consultant notifies Client in
writing that it has completed all of the services
required hereunder; or
-3-
(ii) five (5) working days after written notice by
either party of substantial failure by the other
party to fulfill its obligations under this Agree-
ment in a timely manner through no fault of the
terminating party; or
(iii) either party giving thirty (30) days written
notice of termination of this contract.
(b) If this Agreement is terminated prior to the comple-
tion of Consultant's work, in addition to any other rights and
remedies provided by law or under this Agreement, Consultant
shall be entitled to compensation for all services performed
and costs incurred hereunder through and including the date
of termination.
7. Ownership of Documents.
Consultant agrees to return to Client upon termination of
this Agreement all documents, drawings, photographs and other
written or graphic material, however produced, received from
Client and used by Consultant in the performance of its ser-
vices hereunder. All work papers, drawings, internal memoranda
of any kind, photographs and any written or graphic material,
however produced, prepared by Consultant in connection with
its performance of services hereunder shall be, and shall
remain after termination of this Agreement, the property of
Client and may be used by Client for any purpose whatsoever.
8. Independent Judgment.
Client understands and acknowledges that the preparation
and presentation of the Report may invite criticism, contro-
versy and litigation which may be motivated by public or pri-
vate opposition to the Project although based on the adequacy
or accuracy of the Report. Client agrees that any such cri-
ticism, controversy or litigation with respect to the Report
will not cause Client to withhold payments due to Consultant
hereunder or be the basis for any suit, action, request for
indemnification or other claim by Client against Consultant.
Client further agrees that the failure of Client or any gov-
ernmental agency or third person to agree with the Report of
the findings, conclusions or recommendations contained there-
in shall not be constued as a failure on the part of Consul-
tant to perform its obligations under this Agreement.
9. Litigation.
Consultant and Client agree to submit any claims arising
under this Agreement to binding arbitration pursuant to the
MIC
current provisions of the California Code of Civil Procedure
and any successor statutes.
10. Notices.
Any notice or demand desired or required to be given here-
under shall be in writing and deemed given when personally de-
livered or deposited in the mail, postage prepaid, sent certi-
fied or registered, and addressed to the parties as set forth
above or to such other address as either party shall have pre-
viously designated by such a notice. Any notice so delivered
personally shall be deemed to be received on the date of deli-
very and any notice so mailed shall be deemed to be received
five (5) days after the date on which it was mailed.
11. Waivers.
Waiver of any breach or default hereunder shall not con-
stitute a continuing waiver or a waiver of any subsequent
breach either of the same or of another provision of this
Agreement.
12. Modification.
No waiver, alteration, modification or termination of this
Agreement shall be valid unless made in writing.
13. Assignment.
Neither party shall assign, transfer or otherwise dispose
of this Agreement in whole or in part to any individual, firm
or corporation without the prior wirtten consent of the other
party. Subject to the provisions of the preceding sentence,
this Agreement shall be binding upon, and inure to the benefit
of, the respective successors and assigns of the parties hereto.
14. Governing Law.
This Agreement shall be governed by and construed in accord-
ance with the laws of the State of California.
15. Counterparts.
This Agreement may be executed in one or more counterparts,
each of which shall be deemed to be an original, but all of
which together shall constitute but one and the same instrument.
16. Further Assurances.
The parties agree to have executed any and all documents and
take any and all actions which may be necessary or advisable to
effectuate the purposes of this Agreement.
-5-
17. Captions.
The headings or captions to the sections of this Agreement
are not a part of this Agreement and shall have no effect upon
the construction or interpretation of any part thereof.
18. Severability.
If any term, covenant or condition of this Agreement is
held by a court of competent jurisdiction to be invalid, the
remainder of this Agreement shall remain in effect.
19. Hold Harmless.
Consultant agrees to defend, indemnify, protect and hold
Client and its agents, officers and employees, harmless from
and against any and all claims which arise from or are connected
with or are caused or claimed to be caused by the acts or omis-
sions of Consultant and its agents, officers or employees, in
performing the work or services herein described, and all ex-
penses of investigating and defending against same; provided,
however, that Consultant's duty to indemnify and hold harmless
shall not include any claims or liability arising from the es-
tablished sole negligence or willful misconduct of the Client,
its agents, officers or employees.
20. Entire Agreement.
This Agreement sets forth the entire understanding between
the parties as to the subject matter of this Agreement and merges
all prior discussions, negotiations, letters of understanding
or other promises, whether oral or in writing.
IN WITNESS WHEREOF, the parties have executed this Agreement
the day and year first -above written.
"Consultant"
EIP ASSOCIATES
a California Corporation
0
By "no
J Davis
ce President
"Client"
CITY OF SAN RAFAEL
LAWRENCE E. MULRYAN, Mayor
ATTEST:
JEA LEONCINI City Clerk
-6-
EXHIBIT A
SAN RAFAEL DOWNTOWN RETAIL PROJECT
CONTENTS
Scope of Work, August 10, 1987
Cost Estimate, August 11, 1987
EIR Preparation Schedule
Subconsulting Agreement, DKS Associates
San Rafael Retail Project
Draft August 10, 1987
SCOPE OF WORK - E I P
1. Assemble the existing data relating to traffic, soils and
socio-economic conditions.
2. Coordinate the work by other consultants to examine soils
and traffic impacts.
3. Summarize and incorporate existing and new data regarding
traffic, soils and socio-economic impacts into a format
complying with CEQA requirements.
4. Coordinate the production of any supplemental analysis by
other consultants, as directed by the Agency to be performed
for traffic and soils impacts.
5. Produce analysis of potential impacts of noise, light,
visual/aesthetic and consistency with Draft General Plan
Policies.
6. Produce analysis of alternatives to the project, consisting
of the following:
a. Development of office uses.
b. Development of local -serving retail uses.
C. Development of housing.
d. No project (required by CEQA)
7. Produce 10 copies of an Administrative Draft EIR, and
following a review by Agency staff, incorporate
modifications as directed by agency staff.
S. Produce 100 copies of a Draft EIR and 50 copies of a Final
EIR, the contents of which fulfill Agency, City of San
Rafael and CEQA requirements.
9. Attend up to four public meetings held before the Agency,
City Planning Commission or City Council.
10. Obtain from the Agency staff all written comments delivered
to the Agency and City, and create a written record of all
oral comments presented during noticed hearings held for
comment on the Draft EIR.
11. Prepare Responses to Comments under direction of the Agency
staff.
12. Contact, solicit comment from, provide all notices to, and
provide copies of environmental documents to other agencies
as required by CEQA.
13. Perform all tasks pursuant to schedules established by
Agency staff.
SAN RAFAEL DOWNTOWN RETAIL PROJECT
87.142
ENVIRONMENTAL IMPACT REPORT
COST ESTIMATE
AUGUST 13, 1987
REce, VL
AUG 1 x.198/
Total 25,770
• j - .1-11
Hrs.
$ Rate
$ Total
TASK 1: REVIEW DATA, INVESTIGATE PROJECT
11TaL; Ait^A !wLIND ✓ET1 rR\'II INZ EXISTING
3
CONDITIONS.
16
65
1,040
TASK 2: ATTEND SCOPING SESSION. EIP
4
75
300
DKS
-
--
300
EBA
-
--
400
1, 000
TASK 3: PREPARE PRELIMINARY DRAFT EIR--
3.1 Technical Sections
Introduction
2
75
150
Summary
8
65
520
Project Description
6
75
450
Planning and Relationship to Plans
16
75
1,200
Land Use
6
75
450
Socioeconomic and Fiscal
30
65
1,950
Visual Quality and Community Character
20
45
900
Employment, Population and Housing
12
45
540
Hydrology and Water Quality
16
60
960
Traffic and Parking (DKS)
--
--
9,500
Noise
20
45
900
Air Quality
20
45
900
Hazardous Materials EIP
8
75
600
EBA
-
--
4,500
Growth Inducements
4
75
300
Unavoidable Impacts
2
75
150
Alternatives
20
75
11500
Short Term -Long Term Uses
2
75
150
Irreversible Changes
2
75
150
Total 25,770
• j - .1-11
3.2 Production and Management
Graphics Preparation
Word Processing
Editing
Production
Meetings
Prepare and Coordinate Notices
Project Management
10% Subconsultant
Administration Charge
Total
Total Task 3
TASK 4: PREPARE DRAFT EIR
TASK 5: ATTEND HEARINGS (3)
TASK 6: PREPARE FINAL EIR
TOTAL EIR
EXPENSES
Preliminary Draft EIR
Draft EIR (includes printing)
Final EIR (includes printing)
TOTAL EXPENSES
PROJECT TOTAL
600
1,000
400
2,000
50,260
36
35
1,260
36
35
1,260
28
35
980
8
35
280
16
75
1,200
6
75
450
38
75
2,850
1,770
10,050
35,820
EIP
40
65
2,600
DKS
--
--
400
3,000
EIP
12
75
900
DKS
--
--
800
EBA
--
--
800
2,500
EIP
60
65
3,900
DKS
--
--
1,000
4,900
48,260
600
1,000
400
2,000
50,260
EIP Associates
COMPENSATION SCHEDULE
EIP's time and materials compensation schedule follows:
Principal 1 (President)
Principal II
Senior Associate
Associate
Senior Professional
Professional
Technician I
Technician 11
Technician 111
Mileage is charged at
Photocopies are charged at
S115/hour
S 90/hour
$ 75/hour
S 70/hour
$ 65/hour
$ 60/hour
S 45/hour
S 35/hour
$ 25/hour
$ .25/mile
$.15/page
Direct costs (i.e. travel, meals, lodging, auto rentals, telephone, printing, graphic
materials, etc.) and subcontractor fees are subject to a 10% administration charge.
SAN RAFAEL DOWNTOWN RETAIL PROJECT
EIR PREPARATION SCHEDULE
The schedule through preparation of the Administrative Draft EIR is eight
weeks from notice of authorization to proceed. Assuming two weeks for City
review of the Administrative Draft, two weeks would be required to prepare
the Draft EIR after receipt of City comments, and a maximum of one week
would be required for printing. Depending on the number of public and
agency comments received on the Draft EIR, it is estimated that three weeks
would be required to prepare the Final EIR, prior to Final EIR review by
the City.
If study participants are delayed due to circumstances beyond their
reasonable control, or decisions are made on the project that affect the
project description, then additionaly time beyond that stated above may be
required to complete preparation of the documents.
SUBCONSULTING AGREEMENT
THIS AGREEMENT is made and entered into this day of August,
1987, by and between EIP ASSOCIATES, a California corporation, located at 319 Eleventh
Street, San Francisco, California ("Consultant"), and DKS Associates, a California
Corporation, located at 1419 Broadway, Suite 700, Oakland, California ("Subconsultant");
WITNESSETH THAT, in consideration of the premises and covenants hereinafter
set forth, the parties agree as follows:
1. SubconsultinQ Services. Subconsultant agrees to perform the
subconsulting services described in the attached Exhibit. Subconsultant shall not be
compensated for any work performed in addition to that set forth in the Exhibit unless the
parties specifically so agree in writing.
2. Data To Be Furnished. All information, data, reports, records and maps
with respect to the Project which are available to Consultant and which the Consultant
deems reasonably necessary for the performance of work set forth in the Exhibit, shall be
furnished to the Subconsultant without charge by the Consultant.
S. Personnel. Subconsultant agrees that it will employ, at Its own expense,
all personnel necessary to perform the services required by this Agreement and in no
event shall such personnel be the employees of Consultant. All of the services required
hereunder shall be performed by Subconsultant or under its direction, and all personnel
engaged therein shall be fully qualified under applicable federal, state and local law to
undertake the work performed by them.
4. Compensation. Consultant shall pay Subconsultant an amount not to
exceed the sum of $12,000 as consideration for the services set forth in the Exhibit.
Subconsultant shall submit an invoice to the Consultant on or before the 15th day of each
month which describes in reasonable and understandable detail the services rendered, fees
charged and expenses incurred by Subconsultant during the previous month in accordance
with the Dulling standards set forth in the Exhibit. Payment of said monthly invoices shall
not be past due until five (5) days after Consultant has been reimbursed for such invoices
by the City of San Rafael. Consultant shall have the right to retain 10 percent of each
invoice submitted by Subconsultant for which Consultant is reimbursed until the services
described in the Exhibit are completed to Consultant's satisfaction.
Page l of 4 Pages
5. Time Of Performance. (a) Subconsultant shall commence the
performance of its services under this Agreement and shall diligently proceed therewith In
accordance with the schedule set forth in the Exhibit, time being of the essence in the
performance of this Agreement.
(b) Subconsultant understands and acknowledges that Consultant may
suffer damages as a result of Subconsultant's tardiness in performance of its services
under this Agreement. Subconsultant, therefore, agrees to give Consultant as much
notice as practicable of any foreseeable delay in the completion of Subconsultant's
services in accordance with the schedule set forth in the Exhibit. Subconsultant further
agrees to indemnify Consultant for any damages suffered by Consultant because of
Subconsultant's failure for any reason to perform its services in accordance with said
schedule.
6. Term. The term of this Agreement shall commence as of the date first -
above written and shall continue until the earliest to occur of the following:
(i) the date on which Subconsultant notifies Consultant in writing that it
has completed all of the services required hereunder and Consultant notifies
Subconsultant in writing that these services have been completed to Consultant's
satisfaction; or
(ii) five (5) working days after written notice by either party of
substantial failure by the other party to fulfill its obligations under this Agreement
through no fault of the terminating party.
7. Hold Harmless. Subconsultant agrees to indemnify, defend and hold
harmless Consultant from any claim or liability of any nature whatsoever caused by any
willful or negligent act or omission of Subconsultant, its agents or employees, resulting
from or arising out of or in any way connected with Subconsultant's performance of
services required by this Agreement.
B. Ownership of Documents. Subconsultant agrees to return to Consultant
upon termination of this Agreement all documents, drawings, photographs and any other
written or graphic material, however produced, received from Consultant and used by
Subconsultant in performance of its services hereunder. All work papers, drawings,
internal memoranda of any kind, photographs and any other written or graphic material,
however produced, prepared by Subconsultant pursuant to this Agreement sha11 be and
shall remain after termination of this Agreement the property of Consultant and may be
used by Consultant for any purpose whatsoever.
Page 2 of 4 Pages
9. Litigation. In the event that either party brings an action under this
Agreement for the breach or enforcement thereof, the prevailing party in such action
shall be entitled to its reasonable attorneys' fees and costs whether or not such action is
prosecuted to judgment.
10. Notices. Any notice or demand desired or required to be given hereunder
shall be in writing and be deemed given when personally delivered or deposited in the
mail, postage prepaid, sent certified or registered, and addressed to the parties as set
forth above or to such other address as either party shall have previously designated by
such a notice. Any notice so delivered personally shall be deemed to be received on the
date of delivery and any notice so mailed shall be deemed to be received five (5) days
after the date on which it was mailed.
11. Waivers. Waiver of any breach or default hereunder shall not constitute a
continuing waiver or a waiver of any subsequent breach either of the same or of another
provision of this Agreement.
12. Modification. No waiver, alteration, modification or termination of this
Agreement shall be valid unless made in writing.
13. Assignment. Subconsultant shall not assign, transfer or otherwise dispose
of this Agreement in whole or in part to any individual, firm or corporation without the
prior written consent of Consultant. Subject to the provisions of the preceding sentence,
this Agreement shall be binding upon, and inure to the benefit of, the respective
successors and assigns of the parties hereto.
14. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
15. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed to be an original, but all of which together
shall constitute but one in the same instrument.
16. Further Assurances. The parties agree to have executed any and all
documents and take any and all actions which may be necessary or advisable to effectuate
the purposes of this Agreement.
17. Captions. The headings or captions to the sections of this Agreement are
not a part of this Agreement and shall have no effect upon the construction or
Interpretation of any part thereof.
Page 3 of 4 Pages
18. Entire Agreement. This Agreement sets forth the entire understanding
between the parties as to the subject matter of this Agreement and merges all prior
discussions, negotiations, letters of understanding or other promises, whether oral or in
writing.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT the day
and year first -above written.
"Consultant"
EIP ASSOCIATES,
a California corporation
By
John Davis
Vice President
By
"Subconsultant"
DKS ASSOCIATES
a California corporation
Page 4 of 4 Pages
DKS Associates
141?Ad, SL r 70
August 12, 1987
Environmental Impact Planning Corporation
319 Eleventh Street
San Francisco CA 94103
Attn: Ted Adams
Subject: PG b E Redevelopment Project EIR - Proposal
For Transportation Planning Services A87x0572
Dear Mr. Adams:
We are pleased to submit this proposal to perform Transportation Planning
services related to the Environmental Impact Report (EIR) for the
Redevelopment of the Pacific Gas b Electric (PG A E) site in downtown San
Rafael. We believe DKS Associates is ideally suited to undertake this
task. Our recently completed analysis for the Anderson Drive Extension
Alternatives Study provides us with a substantial analytic base for much
of the present study area. Because of this, DKS will not be starting
anew, but rather building upon the information gained in the Extension
Alternatives study.
DKS Associates has also performed numerous other studies in San Rafael,
both for the city and for other clients. Other projects germane to this
proposal include:
o San Rafael Downtown Transportation and Parking Study.
o West Francisco Boulevard Master Plan.
o Bellam interchange design and signal improvement project.
This experience has given us a good feeling for traffic and pedestrian
movements in the study area. This level of prior knowledge will be
essential since the EIR analysis must assess how the PG b E project will
affect traffic patterns in the downtown area. This can only be done
accurately with experienced professional judgement to supplement the City
of San Rafael's traffic forecast models. We understand local issues, and
feel we have developed a good working relationship with city staff.
.l
Mr. Ted Adams
E1P Corporation
August 12, 1981
Page 2
SCOPE OF YORK
The project must focus on two key issues: one, the impacts of the
redevelopment of the PG&E site itself; and two, the specific nature of
project impacts to downtown streets given different connection points for
the Anderson Drive extension.
The Transportation workscope for the EIR will be divided into seven tasks,
described below:
Task 1 - Project Initiation and Data Review
At the outset, we will meet with city staff to finalize the transportation
scope, discuss potential trouble spots, identify all relevant data in city
files or in the hands of others, and to discuss project milestones and
schedule. Appropriate information in our files from the Anderson Drive
Extension Alternatives Study will be reviewed and revised with City staff.
It is understood that there are numerous traffic counts in the study area,
and that additional data collection will not be necessary. The traffic
count data will be obtained and organized in a fashion useful during the
course of the study. If additional data is required, this can be
collected under the terms of a supplemental agreement.
Task 2 - Determine Baseline Traffic Conditions
The traffic flow maps developed for the Anderson Drive Extension
Alternatives Study will be expanded to include intersections on Second and
Third Street as far east as Irwin Street and Fourth Street intersections
between Lootens Avenue and Lincoln Avenue. Special attention will be
given to traffic operations on the one-way couplets and on Lindaro -
Lootens Avenue.
Traffic projections reflecting development identified in the "Draft
General Plan 2000" for the City of San Rafael will be reviewed with City
staff and as appropriate will be added to existing traffic flows. Current
pedestrian activity will be observed, and conflict points or unsafe
conditions identified.
Task 3 - Determine Impact of Proposed Development
Proposed development at the PG&E site, together with alteration of the
downtown street network, has the potential to bring about significant
changes in vehicular and pedestrian traffic flows. Information on
Mr. Ted Adams
E1P Corporation
August 12, 1987
Page 3
development obtained from the San Rafael Redevelopment Agency will be used
to determine project -related pedestrian and vehicle trip generation and
likely traffic redistribution effects. Adequacy of the project's parking
supply will be reviewed, using the City of San Rafael Parking Code as a
benchmark.
Task 4 - Analysis of Impacts of the Project and Roadway Network
Alternatives
Using information on current vehicle and pedestrian flows, the potential
impact of new developments. and general knowledge about transportation
issues in San Rafael, the traffic impacts of the project and alternatives
to the project will be analyzedin conjunction with a series of
alternatives regarding the terminus of the Anderson Drive Extension.
Before proceeding with this analysis, the terminus alternatives will be
reviewed with city staff. For budgetary purposes, it is assumed that no
more than three alternative roadway configurations will be studied. The
analysis of each project and roadway alternative will include
consideration of the following:
o Vehicular Traffic Impacts - Now will auto traffic get to and
from the downtown area -- what will be the effect on
intersection capacity? Will there be a reasonable flow of
traffic? Can adequate provision be made for truck traffic?
Intersection capacity utilization will be evaluated at the
following sixteen critical intersections:
Second and Third Streets with:
Fourth Street with:
Irwin Street
Netherton Street
West Francisco Boulevard
Lincoln Avenue
Lindaro Street
A Street
B Street
Lootens Avenue
Lincoln Avenue
o Physical Impacts - What physical changes will the project's
access plan bring about? Are these likely to create undue
disruption to businesses or other existing land uses. What can
be done to mitigate any such impacts? Are needed roadway
geometries feasible?
Mr. Ted Adams
EIP Corporation
August 12, 1987
Page 4
o Pedestrian Impacts - How will pedestrians be affected by these
improvements? How will the project improve or detract from ease
of pedestrian movement? What could be done to ease any
pedestrian movement, particularly within the PG&E development
site area?
Task 5 - Documentation
The results of our analysis will be presented in a report formatted for
inclusion in an Administrative Draft EIR (ADEIR). This ADEIR document
will be produced within 45 days of notice to proceed. Key traffic volume
estimates needed for noise and air-quality analysis will be made available
within 35 days of of our notice to proceed.
Task 6 - Response to Comments
Following review of the ADEIR by City Staff and receipt of a single set
of integrated comments from the City, our report will be revised for
inclusion in the Draft EIR. DKS will also respond to comments on the DEIR
by outside agencies following receipt of a complete, unified set of such
comments.
Task 7 - Meetings
Following completion of the ADEIR, DKS staff will attend up to four
meetins with City officials to discuss the draft (ADEIR and DEIR)
circulation elements.
STAFFING PLAN
DKS staff who are familiar with transportation issues in San Rafael are
proposed for this assignment. I will be in overall charge of this
project, and will draw heavily on the resources of Mr. John Dowden and Mr.
Larry Grove, both of whom have been involved in San Rafael projects. Also
on the tear, will be Mr. Richard W. Lee, who has over four years experience
with transportation studies, and who recently performed the technical
analysis for the Andersen Drive Extension Terminus Alternatives Study. We
estimate a total of 176 hours of staff time will be required.
SCHEDULE
We are prepared to begin this project immediately upon written authori-
zation to proceed. We can meet the desired schedule of having a
administrative draft document within 45 days of authorization. Following
Mr. Ted Adams
UP Corporation
August 12, 1987
Page 5
review of the ADEIR by City Staff, our report will be revised for
inclusion in the Draft EIR within two weeks of receipt of a single set of
integrated comments from the City. Similarly, reponses to comments on the
DEIR will be completed within two weeks of receipt of a complete set of
written comments on the DEIR.
FEE
The fee to undertake this workscope is estimated to be $12,000. Of this
total, $1,400 or roughly 24 professional hours has be allocated for
reponse to comments and revision of the ADEIR and DEIR. An allocation of
$1,100 (also included in the $12,000 total) has been made to cover up to
four meetings to review the draft documents with City officials. Should
the level of effort to respond to comments or the number of meeting be
greater than estimated, we will revise this portion of the budget through
an amendment to this agreement. Billing will be based on the schedule of
fees attached, on a time and materials basis not to exceed $12,000.
Invoicing will be monthly and payment will be due within 30 days of the
billing date.
We sincerely look forward to the opportunity of working with EIP again.
If you have any questions regarding this proposal please feel free to
call. If this letter correctly sets forth our agreement to perform the
services outlined above please so indicate by signing both copies provided
and returning one for our files.
Sincerely,
Approved
DKS ASSOCIATES
A California Corporation
j if Y EIP Corportation
William H. Dietrich
Principal Title Date
WHD/rwl-4624
Attachments: Standard billing rates (exp. 1/88)
Resume: RWL