HomeMy WebLinkAboutCC Resolution 7484 (General Plan)RESOLUTION NO. 7484
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SAN RAFAEL
ADOPTING ADDENDA TO THE CONTRACT OF
MOORE, IACOFANO, GOLTSMAN
(Hereinafter, Consultant)
WHEREAS, the City Council authorized the execution
of the original agreement with Consultant on April 7, 1986,
attached hereto and incorporated herein as Exhibit A and amended
as in Exhibit B; and
WHEREAS, City staff is in the process of amending
the City's General Plan and an integral part of said amendment
is the analysis and presentation of draft General Plan residential
densities and commercial intensities.
NOW, THEREFORE, BE IT RESOLVED, effective January
19, 1987, the City Council hereby adopts addenda to the original
agreement with Consultant executed April 7, 1986. Such addenda
are fully set forth in Exhibits C and D, attached hereto, and
fully incorporated into the original agreement.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael,
hereby certify that the foregoing resolution was duly and regularly
introduced and adopted at a regular meeting of the Council
of said City on Mondav , the _9th day of January
1987, by the following vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave & Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Russom
JEA E LEONCIN City Clerk
AGREEME. FOR PROFESSIONAL PLANNING SEM—ES EXHIBIT A
This AGREEMENT is made and entered into this 7th day of April, 1986, by and
t,p t,,een the CITY OF SAN RAFAEL (hereinafter referred to as City) and MOORE
ASID GOLTSMAN (hereinafter called Consultant) .
A. Scope of Work:
In accordance with this Agreement, the Consultant agrees to provide
contract planning services for the Public Involvement Program for
revising the City of San Rafael General Plan as outlined in the schedule
and work tasks described in the attached Work Program (see Attachment
A). The Consultant agrees to be available to perform the work specified
in this Agreement in the time frames specified.
E. Direction:
The Consultant, in performance of the Scope of Work referred to above,
will work under the direction of the City's Planning Director or the
Director's appointed representative. It is understood and agreed that
the Consultant is, and at all times shall be, an independent contractor
and nothing contained herein shall be construed as making the
C,)nsultant, or any individual whose compensation for services is paid by
the Consultant, an agent or employee of the City, or authorizing the
Lnnsultant to create or assume an obligation for or on behalf of the
city.
C. Payment:
For the payments specified herein, which the City agrees to make, the
;,onsultant will undertake the above noted work. Payment of contract
planning work shall be .3s follows:
Q) The Consultant shall receive $3,CCG for three community workshops
after receipt and City staff review (within one week) of community
workshop summary report.
(2) The Consultant shall receive $14,000 after receipt and City staff
review (within one week) of survey summary report.
(3) Consultation (retainer) fees up to $3,000 shall be billed on a
monthly basis.
(4) Payments by the City shall be made within 15 days of receiving each
billing invoice.
D. Terms :
The terms of this Agreement shall be through December 31, 1986. Either
;Tarty may terminate, with or without cause, by giving the other party
thirty (30) days written notice. In the event of Agreement termination,
ity shall pav Consultant all sums then due and unpaid under this
Agreement. ayment by City of such compensa. :n shall be considered
full and final settlement for all work performed by the Consultant under
this Agreement. All completed reports and o`-er documents and materials
described in Attachment A shall become the pr:certy of the City.
E. Arbitration
All claims or disputes between the CLIENT an: :he CONSULTANT relating to
this Agreement shall be decided by arbitrati;,- in accordance with the
rules of the American Arbitration Associatior. conducted in Marin County
under the laws of the State of California. T -o= decision of the
arbitrator shall be final and binding on the :,irties. In interpreting
the provisions of this Agreement, the arbitre:-:r may make an award of
costs and fees, including attorney's fees nes--:sitated by arbritation.
F. Alterations:
This Agreement may be modified, as necessary. `or the successful and
timely completion of the services to be prov;:,:d. Any alteration shall
be expressed in writing, as an amendment to ;.•=s Agreement, and shall be
approved by both parties. Amendments to Attr:rment A may be rude by
mutual agreement of Consultant and City's Ple-ring Director.
:N k'ITNESS WHEREOF, City and Consultant have cause: their authorized
recresentatives to execute this Agreement the day and v=:r first written above.
ATTEST:
.'c=►1',� N.. LEON IN,," City Clerk
=D?RO�'FD AS TO FORM':
,I
G"FA X. - R. GG4IAIJ I , City Attorney
'0,-DPO1'ED AS TO CONTENT:
C. MOOP.E, Plar-ping Director
CITY 0= EJAN RAFAEL
LAWREN_- E. MULRYAN, Ma-yor
CONSUL71NT /!
- � I
- OF NO AG L M
A V 11.X I t•: R1 r. t. r IV r - l V r r,i i-.. r-1 n+.1-
ATTACHMENT A
Under the Scope of Services, the CONSULTANT will provide professional consulting
services to CITY for the Public Involvement Program of the City of San Rafael's
General Plan Revision Project which are generally described as follows:
Conduct three (3) community workshops on the General Plan revision (Task 1);
prepare and administer a. community survey to sample public opinion regarding
General Plan issues (Task 2); assist City Planning Department staff on an as
needed basis in the preparation of graphic materials to aid public
understanding of the General Plan revision process (Task 3).
I -e specific tasks and responsibilities for the CONSULTANT and CITY in the
ro-torinance of this Agreement are described below:
COMMUNITY WORKSHOPS
1.1 Pre -workshop Planning
CONSULTANT will be responsible for preparing agendas for each community
workshop with input from City staff and chart graphics for use during
the workshops to aid discussions.
..2 Community Workshop Facilitation
three (F) workshops are anticipated with staggered scheduling. The
a�jenda for each workshop will be devoted primarily to planning issues
identification during the early phases of the General Plan revision
process. The workshops will be facilitated and graphically recorded by
the CONSULTANT.
1.3 Post -workshop Reporting
A written workshop report will be prepared by the CONSULTANT summarizing
the results of the three workshops. A draft of the report for City
staff review will be available the week of April 14, 1986. CONSULTANT
will furnish CITY with a camera-ready copy of the report for
reproduction within one week following receipt of City staff comments.
1' . SU'IITY SURVEY
.gyre community survey will: (i) provide information from representative
s._ononts and interest groups in the community; and (ii) involve a large
nr, ter of people in the planning process who might otherwise not have the
,,p;rtunity to participate in the community workshops.
Survey Desiqn
E stratified sample based on owner/renter status, neighborhood and other
socio-economic and geographical variables will be devised to insure
balanced community representation. Draft questions will be assembled by
the CONSULTANT based on major General Plan issue areas identified by
City staff.
2.2 Pilot Survey
A pilot survey will be conducted to test survey length, question
phraseology and response quality.
2.3 Survey Administration
Survey will be administered to a stratified sample of community
residents and business owners through face-to-face interviews. The
estimated sample size is 600. The number of questions on the survey is
estimated to be 30.
7.4 Survey Analysis
Completed surveys will be computer tabulated; major findings will be
presented in a memorandum using text, graphs and tables. A draft
memorandum for City staff review will be available the week of April 14,
1986. CONSULTANT will furnish CITY with a camera-ready copy of the
report for reproduction within one week following receipt of City staff
comments.
REPORTS AND MEDIA PRODUCTION
',PNSI!LTANT will assist City staff in the design and production of project
"=_10'.sletters, press releases and press packages, 35mm slides, presentation
:;rapnics and exhibits, flyers, etc., on an as needed basis. CONSULTANT will
2 s provide CITY with copies of the memorandums described in Tasks 1 and 2,
requested to do so by the CITY, on a direct cost basis. Work on Task 3,
v,nich will only be performed at the request of staff on an as needed basis,
,•,;l' bz billable at the rates stated below, but will not exceed $3,000.
Principal .............. $55/person-hour.
Professional Staff ..... $40/person-hour.
EXHIBIT B
A D D E N D U M
CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL
AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL
GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM
A. SCOPE OF SERVICES
TASK 5: GENERAL PLAN MAP PRODUCTION
5.1 Map Production Schedule
CONSULTANT will prepare a General Plan map
production plan and schedule which details the
role of City staff and CONSULTANT staff in
producing each map, the method of reproduction
and timeline.
5.2 Supervision of Map Production
CONSULTANT will supervise map production
activities of City and CONSULTANT staff and the
print production process in order to insure
timely completion of maps in accordance with
the deadline established by City staff for
assembling the draft General Plan documents.
5.3 Map Production
CONSULTANT will produce camera-ready artwork
according to the production schedule developed
in Task 5.1. The maps to be produced by the
CONSULTANT are: base maps (6); total number of
maps at 11" x 17" is estimated to be
twenty-nine (29); total number of maps at 23" x
29" is estimated to be three (3).
5.4 Other General Plan -Related Graphics
CONSULTANT will produce camera-ready artwork
for other General Plan -related graphics as
directed by City staff and as shown in the Map
Production Schedule.
B. COMPENSATION AND BUDGET
For and in consideration of the services provided by the
CONSULTANT as described in this Agreement, the
CONSULTANT shall be compensated as described below.
Estimated Budget
TASK 5: GENERAL PLAN MAP PRODUCTION
5.1 Map Production Plan . . . . . . . $ 440.00
(1 Person -Day @ $55/Hour)
5.2 Supervision of Map Production 2,200.00
(5 Person -Days @ $55/Hour)
5.3 Map Production . . . . . . . 10,440.00
(43.5 Person -Days @ $30/Hour)
5.4 Other General Plan -Related
Graphics . . . . . . . . . . . . 480.00
(2 Person -Days @ $30/Hour)
ESTIMATED SUB -TOTAL . . . . . . . . . . . . $13,560.00
Direct Costs
Photographic Services . . . . . . . . . . . 700.00
Graphic Supplies . . . . . . . . . . . . . 200.00
ESTIMATED TOTAL . . . . . . . . . . . . . . $14,460.00
The maximum financial obligation of the City of San
Rafael for all services provided under this Agreement
has been estimated at $14,460 and will not be exceeded
without prior written approval by the duly authorized
representative of the City of San Rafael.
EXHIBIT C
A D D E N D U M
CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL
AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL
GENERAL PLAN REVISION PUBLIC,INVOLVEMENT PROGRAM
A. SCOPE OF SERVICES
TASK 6: HOUSING DENSITY AND DESIGN SLIDE SHOW
6.1 Identification of Presentation Topics and
Issues
CONSULTANT will review San Rafael General Plan
and supplementary materials and survey
professional literature related to density
issues, and meet with City staff. CONSULTANT
will also conduct interviews with Planning
Commission members to identify topics of
concern which are related to density which
might be addressed in the slide presentation.
6.2 Project Research
CONSULTANT will gather relevant reports and
data, review slides provided by City staff and
identify illustrative projects for use in the
presentation. CONSULTANT will outline the
presentation using a storyboard and review it
with City staff.
6.3 Production of Presentation
CONSULTANT will produce the slide presentation
using existing slides- supplied by staff and new
slides of projects identified in Task 6.2 as
well as a set of word and title slides
explaining key terms and concepts. A 'written
description or "script" will also accompany
each slide
6.4 Presentation
CONSULTANT (D. Iacofano) will be available to
make the presentation at the Planning
Commission workshop on January 24, 1987.
B. COMPENSATION AND BUDGET
For and in consideration of the services provided by the
CONSULTANT as described in this Agreement, the CONSULTANT
shall be compensated as described below.
Estimated Budget
TASK 6: HOUSING DENSITY AND DESIGN SLIDE SHOW
6.1
Identification
of Presentation
Topics and
Issues
Principal
( 2
Hours
@
$60/Hour)
. . $
120.00
Associate
(16
Hours
@
$30/Hour)
. . $
480.00
6.2
Project Research
Principal
( 2
Hours
@
$60/Hour)
. . $
120.00
Associate
(32
Hours
@
$30/Hour)
. . $
960.00
6.3
Production
of
Presentation
Principal
( 4
Hours
@
$60/Hour)
. . $
240.00
Associate
(32
Hours
@
$30/Hour)
. . $
960.00
6.4
Presentation
Principal
( 2
Hours
@
$60/Hour)
. . $
120.00
ESTIMATED SUB -TOTAL . . . . . . . . . . . . . $ 3,000.00
Direct Costs
Photographic Services . . . . . . . . . . . . 250.00
ESTIMATED TOTAL . . . . . . . . . . . . . . . $ 3,250.00
The maximum financial obligation of the City of San
Rafael for all services provided under this Agreement has
been estimated at $ 3,250 and will not be exceeded
without prior written approval by the duly authorized
representative of the City of San Rafael.
EXHIBIT D
A D D E N D U M
CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL
AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL
GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM
A. SCOPE OF SERVICES
TASK 7: DOWNTOWN FLOOR AREA RATIO POLICY SIMULATIONS
7.1 Selection of Viewpoints
In conjunction with City staff, CONSULTANT will
identify downtown parcels and areas for
simulation of proposed floor area ratio
policies as specified in the draft General
Plan. CONSULTANT and staff -will determine the
number of before/after images to be simulated
and the most approporiate camera viewing
angles.
7.2 Field Work
CONSULTANT will shoot live video of downtown
project sites and parcels based on the
selection of viewpoints in Task 7.1.
7.3 Field Work Review
CONSULTANT will review live video footage with
City staff to verify that the images collected
will accomplish the objectives of the policy
simulations.
7.4 Simulated Image Production
CONSULTANT will produce simulated images for
each of three alternative policy conditions as
well as exisiting conditions (that will serve
as a baseline for comparison purposes).
Additional graphic slides will be produced to
help explain each floor area ratio policy
alternative to be used at the time of
presentation. A written description or
"script" will be prepared to accompany each
presentation slide.
7.5 Simulated Image Review
CONSULTANT will verify with City staff that the
simulated images are an accurate portrayal of
the proposed policy alternatives.
7.6 Presentation of Simulated Images
CONSULTANT (D. Iacofano) will be available to
make the presentation at the Planning
Commission workshop on January 31, 1987.
B. COMPENSATION AND BUDGET
For and in consideration of the services provided by the
CONSULTANT as described in this Agreement, the CONSULTANT
shall be compensated as described below.
Estimated Budget
TASK 7: DOWNTOWN FLOOR AREA RATIO POLICY SIMULATIONS
7.1
Selection
of
Viewpoints
Principal
( 2
Hours
@
$60/Hour) .
. $
120.00
Associate
( 2
Hours
@
$40/Hour) .
. $
80.00
7.2
Field Work
Associate
(10
Hours
@
$40/Hour) .
. $
400.00
7.3
Field Work
Review
Principal
( 2
Hours
@
$60/Hour) .
. $
120.00
Associate
( 2
Hours
@
$40/Hour) .
. $
80.00
7.4
Simulated
Image
Production
Principal
( 2
Hours
@
$60/Hour) .
. $
120.00
Associate
(32
Hours
@
$40/Hour) .
. $
1,280.00
7.5
Simulated
Image
Review
Principal
( 2
Hours
@
$60/Hour) .
. $
120.00
Associate
( 6
Hours
@
$40/Hour) .
. $
240.00
7.6
Presentation
of Simulated
Images
Principal
( 2
Hours
@
$60/Hour) . .
$
120.00
Associate
( 2
Hours
@
$40/Hour) .
. $
80.00
ESTIMATED
SUB -TOTAL
.
. . . .
. . .
. $
2,600.00
Direct Costs
Photographic Services
. . . .
.
. . . . . .
.
400.00
ESTIMATED
TOTAL . .
.
. . . .
.
. . . . . .
. $
3,000.00
The maximum financial obligation of the City of San
Rafael for all services provided under this Agreement has
been estimated at $ 3,000 and will not be exceeded
without prior written approval by the duly authorized
representative of the City of San Rafael.