HomeMy WebLinkAboutCC Resolution 7550 (Latchkey)RESOLUTION NO. 7550
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN RAFAEL APPROVING THE 1987-
88 "LATCHKEY" FUNDS CONTRACT WITH THE
STATE DEPARTMENT OF EDUCATION.
($48,780.00)
WHEREAS, the Legislature of the State of
California has enacted the Roberti (SB303) Extended
Day Care Services Bill, which provides funding for
Child Care programs; and
WHEREAS, the State Department of Education has
been delegated the responsibility for the administration of
the program and distribution of program funds; and
WHEREAS, the City of San Rafael Child Care
Program has been awarded a Child Care services contract;
NOW, THEREFORE, BE IT RESOLVED that the City
Council of the City of San Rafael authorizes the City
Manager to execute local agreement number CD 1277 in the
amount of $48,780.00 for the purpose of providing child
care and development services in fiscal year 1987-88 and
authorizes the Recreation Director to sign the Attendance
and Fiscal Reports required to be submitted monthly to
the State Department of Education,
I, JEANNE M. LEONCINI, Clerk of the City of
San Rafael, hereby certify that the foregoing resolution was
duly and regularly introduced and adopted at a regular
meeting of the City Council of said City held on Monday
the 15th day of June, 1987 by the following votes, to wit:
AYES: COUNCILMEMBERS:Breiner, Frugoli, Nave, Willms & Mayor
Mulryan
NOES: COUNCILMEMBERS:None
ABSENT: COUNCILMEMBERS: None
JE P•4. EONCI Ied
N , dlt@tv Clerk
7SS"C�
T Efir
rC O 8111 Honig — —
SupenMendenl
Sa a n 14 �•• 1' " of Public Instiuchon
DATE: •JuIY 1, 1987
LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES CONTRACT NUMBER: CD -1277
PROGRAM TYPE: School Age Community
Child Care Services
CONTRACTOR NAME:City of San Rafael PROJECT NUMBER:21-N916-00-03252-7
By signing this contract and returning it. ter the WaLe, you are agreeing to provide
services in accordance with Lhe Funding Terms Tinel Gond i t inns (F•I'&C), Due Proc vss
Requirements, School Atte (:ommuniLy Child We Program Requirements, and App! Kul- Wn
which are attached and by Lhis reference• incurpuraLed into Lhis contracL.
Funding of this contract is contingent upon appropriation ass availability of funds.
This Contract- is effeCLive from July 1, 1987 through June 30, 1998. For salislarl-wry
performance of the required services, the contractor shall be re:mhur;eli in ntLordance
with pages 10 and 11 of the FT&C, at a rate not to exceed $ 1.9190 per child per
hour of enrollment and a Maximum Reimbursable Amount (MRA) of $ 48,780
Any provision of this contract found to be in'violation of federal or Stale titat_uLe
or regulation shall be invalid but such a finding shall not aflcrct Lhe remaining
provisions of this cont-racL.
SI:KV I(:I'; RI:i)U I RF.hII•:1V'1'S
Minimum Days of Operat-Lon (MDO) Requirement-
IT�NORII:EEDD SIGNATUREI DEPARME111 F [W'�1'Ttn:i-
C
251
CD,
T xrnflru:ii!ijif?!i!!j!!naner
F SAN KAFALL
` 0A0 ,
TITLE Pamela J.
Donna M. Sarl3j, Manager i
Cont -r acts O l ice I ADDRESS r , U. ll)ox bU
NUED ON _ SHEETS. EACH BEARING NAME OF CONTRACTOR ' 1400 Fifth Avenue, San Rafael, CA 94915-0060
5 See above Child Development Programs General
AMOUNT ENCUMBERED PROGRAM/CATEGORY (CODE AND TITLE( jFU"1j TITLE
�31•r�.3irment of General Services al
Use Only UNENCUMBERED BALANCE IOPTIONAL USEI
5 -03252-N916
ADJ INCREASING ENCUMBRANCE ITEM fL1l Tf'L jSTAYUTE (FISCAL YEAR
S 6100-196-001 _Lbl Act 1987 1.987/88
ADJ DECREASING ENCUMBRANCE OBJECT OF EXPENDITURE (CODE AND TITLE!
70102
1 hereby certify upon my num personal know1rdge• that budgeted funds are IT
-B.A NO jBR NO
a(nlla�hdd �qwwbrexrn•ndtturrstatrdabrnrSIGNANDEP �Tr�ErtT F DUCATID:1 DATE
10. SEJJ lip
1 lu•reby rertif y that all rrmdltums for exernption set forth In Stair Adm(ntstratitw hfc
_
been mmp(kd u-lrh and this document is exempt from reulew by the Drpartm,�"�y, y
S NArL.%RE OF oFFICER �pNING me F OF TM[ t?EP�RT11Et1T OF EDiJCl1TID;1 IT,It
STANDARD PROVISIONS
Standard Provisions for State Contracts
A. The Contractor agrees to indemnify, defend and save harmless the State, its
officers, agents and employees from any and all claims and losses accruing
or resulting to any and all contractors, subcontractors, materialmen,
laborers and any other person, firm or corporation furnishing or supplying
work, services, materials or supplies in connection with the performance of
this contract, and from any and all claims and losses accruing or resulting
to any person, firm or corporation who may be injured or damaged by the
Contractor in the performance of this contract.
B. The Contractor, and the agents and employees of Contractor, in the
performance of this contract, shall act in an independent capacity and not
as officers or employees or agents of State of California.
C. The State may terminate this contract and be relieved of the payment of
any consideration to Contractor should Contractor fail to perform the
covenants herein contained at the time and in the manner herein provided.
In the event of such termination, the State may proceed with the work in
any manner deerrYd proper by the State. The cost to the State shall be
deducted from any sum due the Contractor under this contract, and the
balance, if any, shall be paid the Contractor upon demand.
D. Without the written consent of the State, this contract is not assignable
by Contractor either in whole or in part.
E. Time is the essence of this contract.
F. No alteration or variation of the terms of this contract shall be valid
unless made in writing and signed by the parties hereto, and no oral
understanding or agreement not incorporated herein, shall be binding on any
of the parties hereto.
G. The consideration to be paid Contractor, as provided herein, shall be in
compensation for all of Contractor's expenses incurred in the performance
hereof, including travel and per diem, unless otherwise expressly so
provided.
H. Contractors entering into a contract funded wholly or in part with
funds from the United States Government agree to amendments in funding to
reflect any redaction in funds if the Congress does not appropriate
sufficient funds. In addition, the contract is subject to any
restrictions, limitations or enactments of Congress which affect the
provisions, terms or funding of this contract'in any manner. The State
shall have the option to terminate the contract without cost to the State
in the event the Congress does not appropriate funds or a United States
agency withholds or fails to allocate funds.
I. The sheet marked "Nondiscrimination Clause" is attached hereto and by this
reference incorporated herein.
no
NONDISCRIMINATION CLAUSE
1. During the performance of this contract, the recipient, contractor and its
subcontractors shall not deny the contract's benefits to any person on the
basis of religion, color, ethnic group identification, sex, age, physical
or mental disability, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religion, color,
national origin, ancestry, physical handicap, mental disability, medical
condition, marital status, age (over 40) or sex. Contractor shall insure
that the evaluation and treatment of employees and applicants for
employment are free of such discrimination.
2. Contractor shall comply with the provisions of the Fair Employment and
Housing Act (Government Code, Section 12900 et seq.), the regulations
promulgated thereunder (California Administrative Code, Title 2, Section
7285.0 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division
3, Title 2 of the Government Code (Government Code, Sections 11135-11139.5)
and the regulations or standards adopted by the awarding State agency to
implement such article.
3. Contractor or recipient shall permit access by representatives of the
Department of Fair Employment and Housing and the awarding state agency
upon reasonable notice at any time during the normal business hours, but in
no case less than 24 hours notice, to such of its books, records, accounts,
other sources of information and its .facilities as said Department or
Agency shall require to ascertain compliance with this clause.
4. Recipient, contractor and its subcontractors shall give written notice of
their obligations under this clause to labor organizations with which they
have a collective bargaining or other agreement.
5. The contractor shall include the nondiscrimination and compliance
provisions of this clause in all subcontracts to perform work under the
contract.
01/87
CLAUSE
PROVISIONAL STATUS ADDENDUM A
(New 1987-88 Contract)
Inasmuch as the contractor has not previously provided SDE funded child
development services for this program type and the specific requirements for
receiving SDE child development funds for this program type have not previously
been placed on the contractor, this contract shall be deemed provisional.
Failure to comply with the FT&C and any applicable Requirements, laws and
regulations shall result in termination of the 1987-88 contract upon ninety
(90) days' written notice, pursuant to Education Code Section 8407.
AProv
10/86
CALIFORNIA STATE DEPAF -XT OF EDUCATION
CHILD DEVELAPMENT DIVIa.LON
CD -9725 (Rev. 10/85)
PART B: DIRECT SERVICE PROGRAMS
PLANNING
is 7
1. Describe the community involvement in the development of and commitment to
School Age Community Child Care Services Program.
Twelve years ago, a group of parents went to the City Council requesting
school age chid care. The City Council agreed to operate self-supporting
programs designed in cooperation with schools and PTA groups. As the
program grew and developed, the community and City involvement and
commitment has increased. Local business groups, the recreation department,
senior citizen groups, PTA, two school districts' administration and
teaching staff, parents and the local reference and referral agency
have played an active role in the development of this program and the
need to expand the services to the population unable to pay full fee.
2. Describe your plan for coordination with the County Welfare Department and
Resource and Referral Programs for the provision of extended day care
services to participants in Greater Avenues For Independence (the recently
enacted welfare reform law Chapter 1025/85), and to current and former
AFDC recipients.
In our twelve year history we have extablished a concise working relation-
ship with both the Marin County Welfare Department and Project Care
Reference and Referral Agency. They are aware of our quality program
and currently send families to us. Tuition fees for the children are
paid directly to the City of San Rafael by the County through various
sources and by Project Care's scholarship fund. I expect these
relationships to continue with the additional benefit of expanded
program space and funds to subsidize the high cost of child care.
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CALIFMNIA STATE DEPAr "7XT OF EDUCATION
CHILD DEVELDPME NT DIVI, A
CD -9725 (Rev. 10/85)
3. Following this page, insert the district's needs assessment which will be
available from your school district on or about December 1, 1985.
Discuss the assessment as it relates to the specific population you plan to
serve.
Provide additional needs assessment information to:
A. Describe the target population of children and families to be
served by the proposed program.
The funds would be used to subsidize childcare costs for parents of
school age children (5-11 years). Single parent families headed
by females make up 19% of San Rafael's population; in the Bahia
and Gallinas areas this number is as high as 46%. We will target
children who currently have no afterschool supervision and children
determined to be at risk.
B. Discuss any special characteristics of the children, parents and
community.
The east San Rafael area serves as a point of entry to Marin
County. -The population is culturally diverse: more than 20%
are Hispanic, Asian or Black with a large number of non-English
households. The 1980 census indicated lower income, a younger
population, a very high unemployment rate, and 18.6% no -worker
households in the east San Rafael area. This element of our
program would provide quality childcare allowing many residents
the opportunity to become an active part of society.
C. Identify the number and ages/grades of children and their academic,
recreational or other needs, as appropriate.
We will provide care for 70-85 children ages 5 through 11.
These are children who are left unsupervised daily. They have
little parent or adult involvement in their lives. Parents are
not in close communication with the schools and academic pursuits
are often ignored. These children need a program with activities
to assist their social, emotional, physical and personal development.
This is the kind of program we have been offering for twelve years.
With the necessary funding, we have the established skill and
knowledge to meet the needs of this unserved population.
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e. state your major program koala.
OBJECTIVES
CD -9725 (Rev. 10/85)
- to prop e a safe physical environ nt 1 loving, talented
qualified staff.
- to provide a program in which children will be actively involved
in a curriculum which meets their developmental needs and relates
to their specific cultural and family needs.
- to provide an enrollment representative of socioeconomic, racial, and
ethnic characteristics of the coup unity.
- to provide children with an environment which unifies home, family,
culture, school and recreation time in a developmentally positive
way, by utilizing community resources.
- to provide well-balanced curriculum including tutoring, homework,
enrichment classes, arts, crafts, cooking, music, drama, stories,
movies, indoor and outdoor games, various sports, and time to
think, relax, and socialize.
- to provide a communication network and liason for children, parents,
school personnel, referral and support agencies.
- to provide an atmosphere which encourages family participation
and parenting assistance.
5. State the objectives for the academic support omponent of your program.
Objectives for the academic support component of our program are:
- to provide homework and tutoring assistance to children
- to be the communication link with the classroom teacher and the
working parent.
- to confer with school staff regarding children enrolled in
the Children's Center
- to work with school and parents to help guide children's
academic success.
- to provide opportunities for children to develop self-esteem
and confidence in both academic and non-academic areas.
- to provide program curriculum which enhances school curriculum
and both stimulates and challenges children.
ACTIVITIES
6. Describe your major program activities. Activities must be designed to be
age appropriate and meet the developmental needs of each child. Describe
linkage with community resources, including organized and supervised youth
groups, to support educational, cultural and recreational activities.
a. Academic Support (Tutoring, homework assistance, enrichment and
extension of the school curriculum, motivation reinforcement of basic
skills, etc.)
The Program offers tutoring and homework assistance for children. Center
staff maintains open communication with school staff on all children
and is liaison for school and parent. Center curriculum includes
enrichment programs in science, computers, music, etc., based on a needs
assessment. The staff encourage the children to share school events,
activities and curriculum. The staff provide many opportunities for
children to experience success and develop confidence and self
esteem which provide necessary support to take on academic challenge.
The staff and program encourage the child's development, socially,
emotionally, physically and intellectually.
—7—
CALIFORNIA STATE DEP 'NW OF EDUCATION
CHILD DEVEIAP!£NT DI..SION
CD -9725 (Rev. 10/85)
b. Creative Arta (Music, dance, dramatic arts, visual arta, poetry, etc.)
The creative arts portion of the Center curriculum includes
a plethora of activities. Daily art projects provide experiences
with variety of media. Music and dance activities provide oppor-
tunities to sing, listen, learn about instruments and movement.
Puppetry, drama and movies and video activities draw out the
children's creativity and cooperative behaviors. Story time
provides opportunities to listen to poetry and classic children's
literature and instills the desire to read.
C. Recreation
The Centers have numerous toys and games to be used inside or out.
Children see movies, participate in sports programs, enjoy special
guests such as Terwillerger Nature Guides, attend weekly summer
fieldtrips, swim, play and socialize. Through each of these
activities the program focus is on the child's individual
development, offering opportunity to meet challenge, feel success,
build confidence and self-esteem within a nurturing environment.
d. Support Services (Provision/referral for health services, social
services, identification of child and family needs, etc.)
The Center staff actively pursue open communication with parents
and school staff. A network of services is made available to
families. Center staff are well informed on services available in
the county and have developed positive relationships with support
agencies. We do contract with the County Mental Health Services for
observation and evaluation of children when necessary and refer
families to appropriate support services.
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Y.IYW. %FMIS&.f VL..iY VY...I\&I".&I& M YWrf.aiv--
CHILD DEVELOPMENT DIVIF'ON
CD -9725 (Rev. 10/85)
e. Parent Education/Involvement (Include strategies which will enable
parents to help their children to succeed academically.)
The Center staff will strive for open communication with parents. There
will be parent meetings, parent pot -lucks, and family nights to
encourage parent participation, parent-child interaction and family
involvement with the program. The Center will provide reference
articles and books on parenting and offer referral to agencies such
as Apple Parenting for assistance. Centers will promote school
functions and act as liaison with school and parent and provide the
continuum for the child's overall development. The Center staff will
provide homework assistance which will in turn provide working parents
with valuable time to enjoy their children.
f. Nutrition Services/Education
The Centers will have curriculum concerning nutrition and will serve
nutritious snacks. However, no actual food program is available through
the Centers currently.
S. Other
W11
CRLVMNU STATE DEMP" WT (IF EDUCATION
CHILD DEVELDMIT DIV, IN
CD -9725 (Rev. 10/85)
7. Describe how the activities will be culturally and linguistically
appropriate.
Centers hold daily assembly time during which children share ideas,
problems, and plans. Cultural discussions occur at this time. Centers
celebrate holidays of various cultures encouraging parents to share the
cultural significance. Language class will be offered at some locations.
8. Describe what provision will be made for exceptional needs children in
respect to program activities, facility accommodations, and staffing.
Mainstreaming special -needs children is in progress at all Centers. The
programs allow children to participate in activities and socialize in a
recreational setting. This is not an area of emphasis because our
facilities and staff do not have the very necessary provisions and
special training to work with children with specialized needs.
EVALUATION
9. Describe your evaluation plan. Discuss ongoing and annual strategies for
evaluation and the criteria for determining program success.
The program will be evaluated by interviewing parents when entering the
program, taking history and documenting problems posed by latchkey situation
and again six months to a year later. Topics will include stress level
and reduction, child's school progress and development, and family or
employment stresses.
Program success in this area will be identified by stress reduction and the
child's positive development and improved school progress.
Also, the program will be evaluated by the quality review provided by SDE.
Evaluation of child and staff enjoyment and participation in the program
will be considered. Program curriculum and activities will be reviewed
regularly by staff as will communications between Center staff and parents,
school personnel and support agencies.
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