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CM SMART Quiet Zone Outreach & Communications ExtentionAugust 1, 2017 Paul M. Cohen PMCohen Public Affairs PMCohen Public Affairs P.O. Box 150268 San Rafael, CA 94915-0268 This letter serves to extend the terms of the existing agreement dated April 25, 2017, between the City of San Rafael, and PMCohen Public Affairs. The term of this Agreement shall be for 3 months commencing on July 25, 2017 and ending on October 25, 2017. All other terms and conditions shall remain unchanged. Sincerely, bJiSchutz City Manager CITY OF SAN RAFAEL 1 1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA 94901 1 CITYOFSANRAFAEL.ORG Gary O. Phillips, Mayor • Maribeth Bushey. Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough. Councilmember U-%_i.LISA RAP <1 AFl A 2 0 ,TY WITH F'tl``i CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager's Office Date of Council approval Clicl< here to Project Manager: Jim Schutz enter a date. Extension: 3474 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY Contractor Name: PMCohen Public Affairs Forward signed original agreements to City Contractor's Contact: Paul Cohen Attorney with printed copy of this routing form Contact's Email: pmcohenl@gmail.com 6 City Attorney Review and approve hard copy of signed �/J ❑ FPPC: Check if Contractor/Consultant must file Form 700 agreement Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to 110 enter a date. Z y b. Email contract (in Word) & attachments to City Click here to forwards copies to Project Manager Atty c/o Laraine.Gittens@cityofsanrafael.org enter a date. 4/ 2 City Attorney a. Review, revise, and comment on draft agreement Click here to and return to Project Manager enter a date. ❑ b. Confirm insurance requirements, create Job on Click here to PINS, send PINS insurance notice to contractor enter a date. ❑ 3 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 4 Project Manager When necessary, * contractor -sinned agreement ❑ N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑ Public Works Contract > $125,000 Date of Council approval Clicl< here to enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed �/J agreement 12 11 7 City Attorney Review and approve insurance in PINS, and bonds J (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager