Loading...
HomeMy WebLinkAboutCC Resolution 7363 (Latchkey)RESOLUTION NO. 7363 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE 1986- 87 "LATCHKEY" FUNDS CONTRACT WITH THE STATE DEPARTMENT OF EDUCATION. ($48,298) WHEREAS, the Legislature of the State of California has enacted the Roberti (SB303) Extended Day Care Services Bill, which provides funding for Child Care programs; and WHEREAS, the State Department of Education has been delegated the responsibility for the administration of the program and distribution of program funds; and WHEREAS, the City of San Rafael Child Care Program has been awarded a Child Care services contract; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael authorizes the City Manager to execute local agreement number CD -9277 in the amount of $48,298.00 for the purpose of providing child care and development services in fiscal year 1985-86 and authorizes the Recreation Director to sign the Attendance and Fiscal Reports required to be submitted monthly to the State Department of Education , I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday the 16th day of June , 1986 by the following votes, to wit: AYES: COUNCILMEMBERS: Breiner, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Frugoli JEAPE M. LEONCINI, City Clerk 73 63 CALIFORNIA ST 721 Capitol Mall T DEPARTMENT OF EDUCATION Saerarrnfq,C 1T_ a... �V ll 1,0GA1, AGREDII:NT FOR CIIILD ^_DE' CONTRACTOR NAME: Ci tv of San Rafael Bill Honig Superintendent of Public Instruction 1, 1986 MSER: CD- 9277 E: School. Age Community Child Care Services PROJECT NUMBER: 21-Ng16-00-03252-6 fly i ;tl itig this contract and returning it to the State, you are agreeing; to provide 'iervi.c•es in accordance with the Funding; Terms and Conditions (FI'&C), Due 1 roc•1'ss Requirements, School Age Community Child Care Services Program Requirements and Application which are attached and by this reference incorporated into this contract. 1"un11in1; of this contract is contingent upon appropriation and availability of funds. This contract is effective from July 1, 1986 through June 30, 1987. For satisfactory pO furmance of the required services, the contractor shall be reimbursed in accordance with pai;es 10 and 11 of the FT&C, at a rate not to exceed $ 1.9000 per child per hour of enrollment and a Maximum Reimbursable Amount (MRA) Df $ 48,298 Any m-ovisions of this contract found to be in violation of federal or State statute or rej,'Lllation shall be invalid but such a finding shall not affect the remaining lwov i:; ions of this contract. ;;EK'V I C1: REQUIREMENTS Minimum Days of Operation (MDO) Requirement 251 'RECD -CITY CLK 8 OCT 86 11: 43 ...... X..........1. -1. .........-. ..............l.....-- ... „,,,•`• IAViH EU SI(.NATURCI S n2. 7,4_1 `01 � 'S 111nUJUZ ��CNAIMIE�, t '1LE TITLE Donna P1. Sa1nj, Manager PAMELA J. NICOLAI, CITY MANAGER C011LrnCLS Office ADDRESS (P.O.-Box 60F San Rafael, 94915/0060 "+f)N11EU ON SHEETS EACH BEARING NAME OF CONTRACTOR 1400 Fifth Avenue, San Rafael 94901_ AMOUNT ENCUMBERED PROGRAM/ %,”„~•, ,,," 3L ' 1 O E AND TITL JCA FUND �1�•LE,,,"""•",,,,• Ilc'llrn rnlenr of General Services S See above Child Development Programs General Use Only UNENCUMBERED BALANCE I (OPTIONAL USE( Is I03252 -N916-00 ADJ. INCREASING ENCUMBRANCEITEM IC""AR71110 FISCAL TEAR S I ISTATUIE 1986 11986-87 ADJ DECREASING ENCUMBRANCE OBJECT OF EXPENDITURE ICODE AND TITLE) 70102 1 hereby certify A NO. B R. NO.jy upon my mon personal knuwlydRr tlwt budprtrd /unds an jT.ftI auailablr for the period and purpose of the expenditure stated alx tw SIGNATURE OF ACCOUNTING OFFICER DATE I hereby eerti f y that all conditions for exemption set forth In State Admmutrahur Manual Section 1 ^09 hair been complird udth and this dorunu-nt is esrmpt from retnrwby thr Depariment of Flnanrr SIOg TV�J7 OF OFFICER SIGNING ONBlN�"-�AGENCY DATE/e hc 0 lI I Jl RESPONSIBILITIES BETWEEN PARTIES Fiscal Year 1986-87 I. STATF RESPONSIBILITIES A. The State reserves the right, by formal contract amendment, to reduce the performance requirements and the MRA of the contract when it-_ becomes evident that the contractor will not earn the amount of the contract. B. The State shall: 1. Reimburse the contractor in accordance with the FT&C. 2. Provide program and related technical assistance. C. The Child Development Division (CDD) shall notify contractors in writing of changes in laws or regulations prior to the effective date or as soon as possible after enactment. D. The CDD shall notify contractors in writing of travel and per diemrates as soon as these became available. II. CONTRACPDR RESPONSIRILITIFS The Contractor shall: A. Maintain records for program review, evaluation, and/or other purposes and make them available to persons authorized by the State. B. Determine the eligibility of families for child development service, and, if applicable, assess and collect fees in accordance with the fee schedule designed by the State for the current program year. C. Inform parents of the right to appeal adverse eligibility determinations to the State Department of Education. D. Pay any audit exceptions or overpayments made in this or prior years. In addition to any other remedy or source of funds, the State may recover any audit exceptions or overpayments from claims for reimbursement under this contract or any subsequent contract to the extent of claimed reimbursements. E. For contractor's with more than one service area, maintain service at the same level, plus or minus ten percent (,,LOA), in the individual service area(s) designated in the contractor's application, unless written approval in advance is obtained from the CDD. F. Comply with requirow-nts specified in Provisional Statur, Addendum A which is attached hereto and by this reference incoq-)orated herein. RE SPF 12/85 STANDARD PROVISIONS Standard Provisions for State Contracts A. The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. B. The Contractor, and the agents and employees of Contractor, in the performance of this contract, shall act in an independent capacity and not as officers or employees or agents of State of California. C. The State may terminate this contract and be relieved of the payment of any consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, the State may proceed with the work in any manner deem•?d proper by the State. The cost to the State shall be deducted from any sum due the Contractor under this contract, and the balance, if any, shall be paid the Contractor upon demand. D. Without the written consent of the State, this contract is not assignable by Contractor either in whole or in part. E. Time is the essence of this contract. F. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. G. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. H. Contractors entering into a contract funded wholly or in part with funds from the United States Government agree to amendments in funding to reflect any reduction in funds if the Congress does not appropriate sufficient funds. In addition, the contract is subject to any restrictions, limitations or enactments of Congress which affect the provisions, terms or funding of this contract in any manner. The State shall have the option to terminate the contract without cost to the State in the event the Congress does not appropriate funds or a United States agency withholds or fails to allocate funds. I. The sheet marked "Nondiscrimination Clause" is attached hereto and by this reference incorporated herein. NONDISCRIMINATION CLAUSE 1. During the performance of this contract, the recipient, contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of religion, color, ethnic group identification, sex, age, physcial or mental disability, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physcial handicap, mental disability, medical condition, marital status, age (over 40) or sex. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. 2. Contractor shall comply with the provsions of the Fair Employment and !--lousing Act (Government Code, Section 12900 et seq.), the regulations promulgated thereunder (California Administrative Code, Title 2, Section 7285.0 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Government Code, Sections 11135-11139.5) and the regulations or standards adopted by the awarding State agency to implement such article. 3. Contractor or recipient shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours notice, to such of its books, records, accounts, other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. 4. Recipient, contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 5. The contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract. 9/25/84 CL AU SE PROVISIONAL STATUS ADDENDUM A (New 1986-87 Contract) Inasmuch as the contractor has not previously provided SDE funded child development services for this program type and the specific requirements for receiving SDE child development funds for this program type have not previously been placed on the contractor, this contract shall be deemed provisional. Failure to comply with the FT&C and any applicable requirements, laws and regulations shall result in termination of the 1986-87 contract upon ninety (90) days' written notice, pursuant to Education Code Section 8407. AProv 12/85 CALIFORNIA STATE DEPARTMENT OF EDUCATION Return three copies as specified CHILD DEVELOPMENT DIVISION in the transmittal Reporter to: CD -9725 (Rev. 10/85) California State Department of Education / Child Development Division Attention: Latchkey Applications Coordinator 1500 5th Street - 3rd Floor Sacramento, CA 95814 LATE APPLICATIONS WILL NOT BE ACCEPTED PLEASE NOTE: READ THE ENTIRE INFORMATION SECTION BEFORE COMPLETING THE APPLICATION SECTION The submission of this application does not obligate the state to fund the proposed program. If the application is approved for funding, a contract will be executed between the State of California and the applicant. When funding is authorized the applicant agrees to adhere to the proposal set forth in the contract. PART A: APPLICANT INFORMATION 1. Full legal name of applicant: Citv of San Rafael. Child Carp nivicinn 2. Mailing address: p.0, ox 60 C,pn Rnfnal rA 94915 Street City State Zip Code 3. Contact persons: a. Executive officer's name: Pamela Nicolai b. Program director's name: Nanry Perry C. Other (specify): Center Dirertnrc Bill Scharf Michael Arrow Janice Cloney Marian Carter Janice Cole Phone (415 ) 485-1070 Phone (41%) 655-11,86 Phone ( ) 415 485-3387 415 459-3376 415 499-1160 415 457-6952 415 472-3181 CALIFORNIA STATE DEPARTI OF EDUCATION CHILD DEVELOPMENT DIVISIUo CD -9725 (Rev. 10/85) b, aa. Legal status of applicant (check one): X city or city agency college or university _private nonprofit corporation __private profit organization county or county agency school district (CD# ) county office of education (CDO : ) other (specify): b. State Corporate Identification number filed at Secretary of State's Office (N/A for Public Agencies): N/A c. Federal Employer Identification Number: 9G-6pnn4?t, 5. Specify any existing contracts (other than with the Child Development Division') to provide direct and/or indirect child care services such as foundation grants, Head Start, United Way, city block grants, etc. Briefly describe the services provided, the funding source(s), and the amount of funding. a. Scholarship funds - St. Stephen's Glaild - $2000.00 b. Non -Specified Program Funds - private donor - $2,000.00 c. Capital Improvement - Community Development Block Grant - $5,000.00 d. Scholarship Funds - Community Development Block Grant - $4,000.00 e. Summer Field Trip - Northern California Grant Makers, Summer Youth - $750.00 6. Specify any existing contract(s) with the Child Development Division. None Program Type: Project # Funding Amount:$ Project Type: Project # Funding Amount:$ Project Type: Project # Funding Amount$ -2- CALIFORNIA STATE DEPARTY OF EDUCATION CHILD DEVELOPMENT DIVISIu,, CD -9725 (Rev. 10/85) 7. Describe the process for determining organizational policies including program and fiscal policy. ATTACH AN ORGANIZATIONAL CHART TO THIS APPLICATION. Include a description of the proposed program's relation- ship to the applicant organization and the responsibility for the proposed services. Also include a description of the role of the legally constituted governing board. If the applicant is a non-public unincorporated entity that does not have a governing board, so state. The City of San Rafael has successfully operated school age child care programs for twelve years with City Council as governing board. These programs have been fully self-supporting and have as such been able to serve only the population able to pay full fee. The proposedelement would expand our services and provide a quality program to the portion of the population unable to afford current fees. The successful history of this program and the financial security will offer an excellent support base for the proposed services. 8. Describe the specific internal fiscal procedures and controls to be employed by the proposed program. Include, at a minimum, a statement on each of the following: (a) bookkeeping and accounting system, (b) receipt and disbursement of funds, (c) procedures for safeguarding assests, and (d) inventory controls. The proposed services will be added to the already existing program. An annual budget is prepared for each Center. Fees are billed in advance, recorded on individual ledger cards and entered into the City's computer system. Subsidized care would be handled similarly with parents billed for their percentage of costs and SDE funds covering the subsidized portion. Funds are dispersed through the City's Finance Department. Funds are deposited into the City's treasury. All properties are fully secured through alarm systems. Supplies and materials are inventoried quarterly with a twelve year history of appropriate use and replacement standards. 9. Identify the years of experience your agency has had in administering child care services in the proposed service area: 19 Years of Ex- perience. -3- CALIFORNIA STATE DEPAR IT OF EDUCATION CHILD DEVELOPMNT DIVISION CD -9725 (Rev. 10/65) 10. CERTIFICATION: I hereby certify that (a) the information reported in this application in, to the best of my knowledge, cowplete and accurate, (b) the applicant agency named in this application has authorized me, as its representative, to oubmit this epplicaation and such authorization is recorded in the minutes of the agency'a govern- ing board's meeting*, (c) the applicant agency is authorized to do business with the State of California, (d) no current or former (within two years) State Department of Education employee participated or assisted in the preparation or development of this application, and (e) I will comply with all applicable lava, regulations and contract provisions and all requirements attached to and referenced in the contract. Authorization is entered into the board minutes of December 16 , 19 85. Signed: C;� 651//.rs/ Date:S— Aue orized Rep�fesentative 11. Certification by school district of commitment to make school site space available for extended day care cervices. Site Name Short School 35 Marin St No. of Class Rooms 5 1 portable 1 1 4 Name of School District San Rafael School District /,�,/. Authorized Signature ,�cDate ' .l Name of School District Dixie icw.,hocl District e at� Authorized Signature�d��C..� �-�� Date /rc Business Manager *If the applicant is a legally constituted entity whose status does not require a governing board, write "not applicable". -4- CALIFORNIA STATE DEPAR NT OF EDUCATION CHILD DEVE[APMENT DIVISION CD -9725 (Rev. 10/85) PART B: DIRECT SERVICE PROGRAMS PLANNING 1. Describe the community involvement in the development of and commitment to School Age Community Child Care Services Program. Twelve years ago, a group of parents went to the City Council requesting school age child care. The City Council agreed to operate self-supporting programs designed in cooperation with schools and PTA groups. As the program grew and developed, the community and City involvement and commitment has increased. Local business groups, the recreation department, senior citizen groups, PTA, two school districts' administration and teaching staff, parents and the local reference and referral agency have played an active role in the development of this program and the need to expand the services to the population unable to pay full fee. 2. Describe your plan for coordination with the County Welfare Department and Resource and Referral Programs for the provision of extended day care services to participants in Greater Avenues For Independence (the recently enacted welfare reform law Chapter 1025/85), and to current and former AFDC recipients. In our twelve year history we have extablished a concise working relation- ship with both the Marin County Welfare Department and Project Care Reference and Referral Agency. They are aware of our quality program and currently send families to us. Tuition fees for the children are paid directly to the City of San Rafael by the County through various sources and by Project Care's scholarship fund. I expect these relationships to continue with the additional benefit of expanded program space and funds to subsidize the high cost of child care. CALIFORNIA STATE DEPAP 'NT OF CAUTION CHILD DEVELOPMENT DIVIS,.JN CD -9725 (Rev. 10/85) NEEDS 3. Following this page, insert the district's needs assessment which will be available from yaur school district on or about December 1, 1985. Discuss the assessment as it relates to the specific population you plan to serve. Provide additional needs assessment information to: A. Describe the target population of children and families to be served by the proposed program. The funds would be used to subsidize childcare costs for parents of school age children (5-11 years). Single parent families headed by females make up 19% of San Rafael's population; in the Bahia and Gallinas areas this number is as high as 46%. We will target children who currently have no afterschool supervision and children determined to be at risk. H. Discuss any special characteristics of the children, parents and community. The east San Rafael area serves as a point of entry to Marin County. The population is culturally diverse: more than 20% are Hispanic, Asian or Black with a large number of non-English households. The 1980 census indicated lower income, a younger population, a very high unemployment rate, and 18.6% no -worker households in the east San Rafael area. This element of our program would provide quality childcare allowing many residents the opportunity to become an active part of society. C. Identify the number and ages/grades of children and their academic, recreational or other needs, as appropriate. We will provide care for 70-85 children ages 5 through 11. These are children who are left unsupervised daily. They have little parent or adult involvement in their lives. Parents are not in close communication with the schools and academic pursuits are often ignored. These children need a program with activities to assist their social, emotional, physical and personal development. This is the kind of program we have been offering for twelve years. With the necessary funding, we have the established skill and knowledge to meet the needs of this unserved population. —..— �. r.w. - a... s M& v 171 WN 4. State your major Ix ^ten poala. CD -97 (Nov. 10/85) - to pro% a nage physical environment i loving, talented qualified staff. - to provide a program in which children will be actively involved in a curriculum which meets their developmental needs and relates to their specific cultural and family needs. - to provide an enrollment representative of socioeconomic, racial, and ethnic characteristics of the community. - to provide children with an environment which unifies home, family, culture, school and recreation time in a developmentally positive way, by utilizing community resources. - to provide well-balanced curriculum including tutoring, homework, enrichment classes, arts, crafts, cooking, music, drama, stories, movies, indoor and outdoor games, various sports, and time to think, relax, and socialize. - to provide a communication network and liason for children, parents, school personnel, referral and support agencies. - to provide an atmosphere which encourages family participation and parenting assistance. OBJECTIVES 5. State the objectives for the academic Support component of your program. objectives for the academic support component of our program are: - to provide homework and tutoring assistance to children - to be the communication link with the classroom teacher and the working parent. - to confer with school staff regarding children enrolled in the Children's Center - to work with school and parents to help guide children's academic success. - to provide opportunities for children to develop self-esteem and confidence in both academic and non-academic areas. - to provide program curriculum which enhances school curriculum and both stimulates and challenges children. ACTIVITIES 6. Describe your major program activities. Activities must be designed to be age appropriate and meet the developmental needs of each child. Describe linkage with community resources, including organized and supervised youth groups, to support educational, cultural and recreational activities. a. Academic Support (Tutoring, homework assistance, enrichment and extension of the school curriculum, motivation reinforcement of basic skills, etc.) The Program offers tutoring and homework assistance for children. Center staff maintains open communication with school staff on all children and is liaison for school and parent. Center curriculum includes enrichment programs in science, computers, music, etc., based on a needs assessment. The staff encourage the children to share school events, activities and curriculum. The staff provide many opportunities for children to experience success and develop confidence and self esteem which provide necessary support to take on academic challenge. The staff and program enco ige the child's development, socially, emotionally, physica" ntellectually. CAI [FORNIA STATE DEP ENT OF DU&TMN OULD DEVELMUT DIVISION CD -9725 (Rev. 10185) b. Creative arts Maio, dance, dramatic crts, viswl arta, poetry, etc.) The creative arts portion of the Center curriculum includes a plethora of activities. Daily art projects provide experiences with variety of media. Music and dance activities provide oppor- tunities to sing, listen, learn about instruments and movement. Puppetry, drama and movies and video activities draw out the children's creativity and cooperative behaviors. Story time provides opportunities to listen to poetry and classic children's literature and instills the desire to read. c. Recreation The Centers have numerous toys and games to be used inside or out. Children see movies, participate in sports programs, enjoy special guests such as Terwillerger Nature Guides, attend weekly summer fieldtrips, swim, play and socialize. Through each of these activities the program focus is on the child's individual development, offering opportunity to meet challenge, feel success, build confidence and self-esteem within a nurturing environment. d. Support Services (Provision/referral for health services, social services, identification of child and family needs, etc.) The Center staff actively pursue open communication with parents and school staff. A network of services is made available to families. Center staff a*re well informed on services available in the county and haw developed positive relationships with support agencies. We do contract with the County Mental Health Services for observation and evaluation of children when necessary and refer families to appropriate support services. -8- ;ALIFORNIA STATE DEPART "T OF EDUCATION CHILD DEVELOPME14T DIVISI.,g CD -9725 (Rev. 10/85) e. Parent Education/Involvement (Include strategies which will enable parents to help their children to succeed academically.) The Center staff will strive for open communication with parents. There will be parent meetings, parent pot -lucks, and family nights to encourage parent participation, parent-child interaction and family involvement with the program. The Center will provide reference articles and books on parenting and offer referral to agencies such as Apple Parenting for assistance. Centers will promote school functions and act as liaison with school and parent and provide the continuum for the child's overall development. The Center staff will provide homework assistance which will in turn provide working parents with valuable time to enjoy their children. f. Nutrition Services/Education The Centers will have curriculum concerning nutrition and will serve nutritious snacks. However, no actual food program is available through the Centers currently. g. Other &Z CAL7GRNIA SATE DEPA' 'MT OF EDUCATIM MILD DEVELOFMIT DIV., -.ON CD -9725 (Rev. 10185 ) 7. Desoribe how the a tivities will be culturally and liMuistically appropriate. Centers hold daily assembly time during which children share ideas, problems, and plans. Cultural discussions occur at this time. Centers celebrate holidays of various cultures encouraging parents to share the cultural significance. Language class will be offered at some locations. 8. Describe ghat provision will be made for exceptional needs children in respect to program activities, facility accammodations, and staffing. Mainstreaming special -needs children is in progress at all Centers. The programs allow children to participate in activities and socialize in a recreational setting. This is not an area of emphasis because our facilities and staff do not have the very necessary provisions and special training to work with children with specialized needs. EVALUATION 9. Describe your evaluation plan. Discuss ongoing and annual strategies for evaluation and the criteria for determining program success. The program will be evaluated by interviewing parents when entering the program, taking history and documenting problems posed by latchkey situation and again six months to a year later. Topics will include stress level and reduction, child's school progress and development, and family or employment stresses. Program success in this area will be identified by stress reduction and the child's positive development and improved school progress. Also, the program will be evaluated by the quality review provided by SDE. Evaluation of child and staff enjoyment and participation in the program will be considered. Program curriculum and activities will be reviewed regularly by staff as will communications between Center staff and parents, school personnel and support agencies. -1Q- CALIFORNIA STATE DEPART T OF EDUCATION CHILD DEVELOPMENT DIVISIuN CD -9725 (Rev. 10/85) INSTITUTIONAL DATA 10. A. List addresses of each proposed site/facility and the capacity of each. Specify the location of your central headquarters. Note: Priority will be given to applicants providing care at public elementary school sites. Therefore, if a non -school agency plans to operate a program at a school site please ensure that the superintendent's signature declaring site(s) availability appears in Part A, item 12 of the application. HEADQUARTERS• City of San Rafael STREET ADDRESS: Community Center CITY, ZIP: Child Care Division P.O. Box 60 IS A San Rafael, CA 94915 LICENSE REQUIRED LICENSE IS THIS OR IS EXPIRATION A STREET ADDRESS FACILITY DATE & NUMBER SCHOOL SITE NAME CITY, ZIP CAPACITY EXEMPT IF REQUIRED SITE 1. Short School 35 Marin St 75 yes 210106867 Yes closed site San Rafael 94901 12/10/88 2. Gallinas School 177 No. San Pedro 42 yes 210106730 Yes San Rafael 94903 10/22/88 3. Bahia Vista School 25 Bahia Way 24 yes 210106729 Yes San Rafael 94901 10/22/88 4. Glenwood School 125 Castlewood 40 yes 210106728 Yes San Rafael 94901 10/22/88 5. Don Timoteo School 39 Trellis Dr. 85 yes in progress Yes closed site San Rafael 94903 B. Describe access to parks, library, school gym, cafeteria, etc. Each Center has a City park within walking distance as well as the public school playground for sports, games and outdoor activities. San Rafael Public Library is seven blocks from Short School, Gallinas School is a short walk from the Marin County Library. The other Centers have public school libraries on site. Each location has use of a gym or multi-purpose room on site or we have established a gym -like classroom for sports and games. All Centers have kitchens; however, we have no cafeteria facilities on sites. -11- CALIFORNIA STATE DEPA' -AT OF MXMIN QiILU DEVELOPMENT DIV,—.LON CD --9T25 (Rev. 10/85) 11. Days of operation should be predicated upon a probable starting date of March 19 1986 and ending date of June 30, 1986, unless applicant specifies otherwise. Be stare to attach 1985-86 Calendar (page 22 of the application packet). a. Number of days child development services will be provided: FY 1985-86 FY 1986-87 During regular school days: A0 7A5 During vacation days: 16 66 Total Number: 85 251 b. Daily hours of operation: School days: Before school: Center hours vary 7/?"aQ-9 _-2/7:30-8/9 After school: slightly to conform 11-30--L.:30 11 * 30-6 : 30 Vacation days: to public school J42-JZ_6-30 _ 717"30-6:30 need. STUDENT/TEACHER DATA 11. Number of child hours provided over the contract period: 3/1 - 6/30/86 FY 1985-86 t r,q X a X ? n ) = 19.L520 Number of Number of Number of Subtotal school days hours during children during school days school days Haiter of dumber of Number of Subtotal vacation days hours during children during vacation days vacation days �y � Total of pro ected number child hours FY 1986-87 � � � � ( 185 X e X 260 ) = 384,800 Number of Numrer of Number of Subtotal school days hours during children during school daya school days ( 66 X X 260 ) = 188,760 Number- of Number of Number of Subtotal vacation days hours during children during vacation days vacation days 573,560 Total projected number �c of child hours r -12- -CALIFORNIA STATE DEPAR NT OF EDUCATION CHILD DEVELOPMENT DIVI N CD -9725 (Rev. 10/85) 12. Describe the staffing ratios proposed for your program. Refer to page 4, item 7 of the Memorandum accompanying this application package for specific staffing requirements. Be sure to attach Staffing Worksheet, Personnel Certification and Child Ratio Schedule (pages 23-25 of this application packet). The Center staff ratios will be one adult to every ten children. Two staff members will always be available. Children range in age from five to eleven. Staff will include Center Director, head instructors and aides. See attached staffing worksheet, personnel certification and child ratio schedule. TRANSPORTATION 13. Transportation may be provided only by school districts and county offices of education, which may charge the contractor a rate to supplement the transportation allowance normally received by the district from the state. If your plan includes transportation of pupils, describe arrangements with the school district or county office of education. Short School Children's Center pupils are bussed from two local elementary schools via the school buses of Laidlaw Transit with whom San Rafael School District has contracts. Dixie School District buses children from local school to Don Timoteo Children's Center. The other Centers are located on open school sites. Children walk from classrooms to the Child Care Center. -13- CAL FCaRIA ESTATE DEPA, :SVT OF MUT'IN !Qin.D DE1 ELDPMUT DIVISION CD -9T25 (Rev. 10/85) FISCAL 14. Describe local private market rates for child care, end supply supporting documentation as to how such rate was derived. (Note: The legislation requires that programs be competitive with local private market rates. Local Resource and Referral agencies can provide assistance in determining local private market rates.) The City has operated school age programs for twelve years. Programs cost between$14.75 and $6.50 per day. Programs have been successful, self- supporting and popular over the past twelve years. Project Care, Marin County reference and referral agency, projects school age rates as 15. If the applicant proposes to enter into any subcontracts using funds received pursuant to this application identify below: (a) the type of service(s) to be purchased from the subcontractor; and, (b) the dollar mount of each subcontract. PLEASE NOTE THAT APPROVAL OF THIS APPLICATION DOES NOT CONSTITUTE APPROVAL OF THE PROPOSED SUBCONTRACT. SUBCONTRACT APPROVAL IS A SEPARATE PROCESS SPECIFIED IN THE FUNDING TERMS AND CONDITIONS. Not applicable. -14-