HomeMy WebLinkAboutCC Resolution 7364 (TL Rec Center Renovations)RESOLUTION 7364
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AUTHORIZING AN APPLICATION TO THE SAN FRANCISCO
FOUNDATION FOR $140,000.00 FOR THE RENOVATION OF THE
TERRA LINDA RECREATION CENTER.
WHEREAS, the City of San Rafael manages and
operates the Terra Linda Recreation Center; and
WHEREAS, the Terra Linda Recreation Center is in
need of major renovation to continue to be a
viable community resource; and
WHEREAS, the San Francisco Foundation makes
grants in Marin County for capital improvements
through the Leonard and Beryl Buck Trust;
NOW, THEREFORE, BE IT RESOLVED that the City Council
of the City of San Rafael hereby authorizes an appli-
cation to the San Francisco Foundation for funds for
the Terra Linda Recreation CEnter renovation.
I, JEANNE M. LEONCINI, City Clerk of the City of
San Rafael hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a
ReQuiar meeting of the City Council of said City held
on Mondav the 16th day of June
1986, by the following vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Nave, Russom & Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Frugoli
A. Q
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JE NE M. LEONCIN , City Clerk
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ATTACF.MENT II PFDJECT BUDGET
TERRA LINDA RECREATIO14 CENTER RENOVATIO111
I. Recreation Building
Interior structural work
41,500
install steel framework
relocate storage dividers
replace doors to meet fire code
Heating and ventilation system
43,000
Restroom remodeling
44,500
Kitchen Renovation
5,000
Interior Remodeling
40,500
paint, lighting, carpets, floor, tile
Exterior Work
20,000
security lighting, paint, roof edge
replacement
II. Pool Bathhouse
Handicapped access 22,000
Restroom Rehabilitation 70,000
Exterior light and paint 3.1,000
Resurface pool 72,000
III. Park Area
Relandscape for security 15,500
Restrooms 10,000
TOTAL 395,000
'400 FIFTH AVENUE P O BOX 60 SAN P'QFAF,
-ALIFCRNIA 94 9 1 5 -0060
I.,June 30, 1986
1-r ti' 'IAF '.(f•
Faith Mitchell
Program Executive
The San Francisco Foundation
500 Washington Street
Eighth Floor
San Francisco, California 94111
RE: LOI #4192
Dear Ms. Mitchell:
Enclosed is our formal application for a Capital Grant
for the Terra Linda Recreation Center. The specific
questions requesting additional information in your
letter are attached as Exhibit I.
The project timeline is important to this proposal and
warrents a brief outline. The City is presently
negotiating with a local architectural firm to begin
plans and specifications for the project. We expect
to have these completed plans and specifications in
October of this year, and be ready to go to bid in
November. We hope to start construction in January of
1987 and complete the project in March. The support of
the San Francisco Foundation in approving a capital
grant will be important in the proposed timeline. The
final scope of the project will be directly related to
the funds available. We feel the project is efficient
and complete in terms of scope and budget. Phasing the
project, an alternative if funding is unavailable,
will increase costs and extend delays in facility use.
Please consider these comments in your assessment of our
need.
I look forward to hearing from you
the Terra Linda facility. Please
questions or need further details.
Sincerely,
Sharon McNamee
Recreation Director
enc.
to schedule a tour of
call if you have
Y ( -/ VA -
Please read the entire application before filing it out. The
information provided in the Letter of Intent will be considered
part of the application. Should additional space be required to
answer any question, use the back of the page or add additional
pages to the application form. Applicants are invited to call
the Program Executive assigned to their proposal.
ROUND VII
APPLICATION FOR A CAPITAL GRANT
FROM THE'SAN FRANCISCO FOUNDATION
I. Citv of San Rafael
Name of Service Organization
P.O. Box 60
Address
San Rafael, California
4$5-3337
Telephone
Sparon McNamee Recreation Director
Chief Executive or Project Contact
II. PROJECT SUMMARY
Ia. Years in Operation 75+
Years in Operation
in Marin County 75+
Ib. Prior SFF Grants
1983 Albert Park $13,531.
1984 Pickleweed Community
Center $500,000,
a. Project location: Terra Linda Recreation Center
670 Del Ganado Road, San Rafael. California
b. Date project will begin; anticipated date of project completion;
comments concerning the project schedule:
Project design to begin July 1986
Construction anticipated January 1987
Completion anticipated May 1987
C. Total project cost: $ 418,000.00
Amount requested from The San Francisco Foundation: $140,000.00
d. The San Francisco Foundation funds are the last dollars to be
spent on a project (except in special cases). What is your
best estimate of when Foundation funds would be disbursed?
Date Amount
Estimated schedule of funds' disbursement: 2/87 $14C.000.00
-2-
e. Other project funds (Note: the total of these funds plus
the amount requested must at least
equal total project costs.)
Source Amount Status (be explicit)
City of San Rafael 40,000 Committed in 1986-87 Budget
City of San Rafael 90,000 Spent'86 on pool resurfacing
State of Calif -1984 Park 120,000 Grantecontract signed
Bond Act Grant
State of Calif.Roberti- 23,000 Grant contract signed
Z'berg Grant
Inter Arts 5,000 Pending approval
Total 278,000
III. PROJECT CAPITAL BUDGET
Budget SFF
a. Projects with new construction or remodeling: Amount Fundinq
Site acquisition
Site work 110,500(1) 30,000
New construction, including fixed equipment 10,000(2)
Remodeling, including fixed equipment 267,500(3)100,000
Movable equipment, purchased
Movable equipment, leased
Architect fees _2_Q,Q00 (4) 10,000
Planning, studies, consultants
Government permits, studies, fees 0 (5)
Contingency 0 (6)
Other
TOTAL (see notes on following page) 4.18.000 140,000
b. Projects to purchase capital assets:
Purchase price: Building
Equipment, incl, installation
Land
Renovation costs
Other
Total „
c. Who prepared the capital budget in a & b above? How were
budget amounts determined?
The amounts shown in the capital budget reflect cost estimates
prepared by a local architect and reviewed by Sharon McNamee,
San Rafael Recreation Director and Public Works Contract
Manager, Tom Orovitch.
2a
III. PROJECT CAPITAL BUDGET
NOTES:
1) Site work includes resurfacing community pool @
$90,000 and landscaping @ $20,500.
2) New construction includes installation of bathrooms
in park area @ $10,000.
3) Remodeling includes the remainder of the project
scope: the actual renovation of the pool building
and recreation center and handicapped access, a total
of $267,500.
4) Architect fees are estimated at $30,000.
5) Government Permits and Fees are waived since this
is a City building.
6) Included in itemized estimates for site work, remodeling
and architect fees are contingency costs for
inflation.
d. Discuss how price escalation/inflation was considered in
cost estimates?
The original cost estimate was done in September, 1989,
updated in October 1985 with an inflation factor built in
to project construction costs for 1986.
e. Number of squate feet: New construction
Remodeling _ 9,345 Building Berea
Additional land
Cost per square foot New construction
Remodeling S25.68 R mnd 7inv
Additional land
f. Terms of lease, if applicable: R/A
(1) Is the lease in effect or proposed?
(2) What property does the lease cover?
(3) Number of square feet of land ; of building
(4) Monthly rent ; provisions for rent increases
(5) When will the lease expire?
(6) Describe any option to renew:
(7) Other special conditions:
g. What i®.the status of required project approvals? e.g. Zoning,
environment impact, licensing, accreditation. Do you expect
to encounter any difficulties?
No difficulties are expected in the project. Zoning is not a
concern because the building use will remain the same. An envir-
onment impact statement is not required because the project is
categorically exempt under Section 15301 of CEQA as a renovation
project on an existing structure. The project will receive a
Design Review permit and Planning Commission review. The building
contractor will be required to get a building permit. The fees will
be waived as this is a City project.
AN
IV. IgUIPMENT IST (itmms ovar 0300 only)
Item
. a • -
RPfri Pr tnr
-Micrcwa7f�- Ovpjl_
lNumber of Price Source of data: Ea.g. mfg. a
Units per Unit catalog ®, name of vendor
• fi7A41; 1f r 41Q Rm
1 Aii Q9 Hohart 252-1A.
l S205Q Panasonic 1600 tat NF' 167Q
V. Khat energy efficiency considerations have been included in your
project's design?
The renovation will include necessary insulation for efficient
heating and ventilation as well as re-desigri•for maximum use of
natural air flow through the buildings. Set back thermostats
will be installed with timers to regulate energy consumption.
Low flow shower and toilets will be included. Lighting will
have an automatic control system, more energy efficient fixtures
and ballasts. Skylights will be installed in the pool bathhouse
for natural daylighting.
VI. Describe likely sources of operating funds for the next five years.
Comment on the reliability of these sources. How do they differ
from historical sources?
Historically, operating funds for the City's recreation facilities
have come from several sources: the City's general fund; revenues
generated from fees and charges for use of facilities and partici-
pation in programs; donations and fund raising events. This year
the City's Recreation Department is approximately 80% self-
sustaining with only 20% of its budget coming from the City's
general fund. Operation of the renovated TLRC will be funded
through these traditional sources. We anticipate added revenues
from increased rentals and programs due to increased space and
flexibility made ailable by the renovation.
VII. STAFFING PAZiERN
Number of Paid Employees (Add Volunteers in Parenthesis)
Current After Project Completion
Administrative Staff 1 ( ) 1 ( )
Professional Staff ( ) ( )
Technical Staff ( ) ( )
Clerical Staff - 1 ( ) 1 ( )
Other 13� ( ) 1 ( )
TOTAL 2;5 ( ) 3
VIII. THE NEED AND THE COMMUNITY
a. Define and document the problem, issue or need to be addressed
by this capital grant request. Also, discuss how this particular
grant will serve your ends by presenting specific, realistic, time -
related and measurable project objectives.
See page 5a
b. Briefly describe the history which led to this proposal. How did
your agency arrive at the conclusion that this request was most
appropriate?
See page 5b
c. Describe .ne project's service area &.id the detailed
characteristics of the people this program is designed
to serve (number of people, ages, income levels, ethnicity,
disability, etc.).
See page 6a
d. Describe in specific terms how this project will increase access
to minorities, the economically disadvantaged, the disabled and
other groups which have a significant unmet need for the program
you offer:
See page 6a
e. If you are organized to serve a specific population during a
specific period of time (e.g. students while at school, senior
citizens during the day) how will the project's land, building
and/or equipment be made available to others; during what time
periods; how will program and supervision responsibilities be
treated?
See page 6a
5a
VIII THE NEED AND THE COMMUNITY
a. Define and document the problem, issue or need to be
addressed by this capital grant request. Also, discuss how
this particular grant will serve your ends by presenting
specific, realistic, time -related and measurable project
objectives.
The Terra Linda Recreation Center is in need of major
rehabilitation due to its age, the extensive demand and
varied use throughout the years. Currently, the community
room has a maximum capacity of 125 and limits the use and
revenue potential of the site for group rentals. The rest -
rooms in the Recreation Center and the Pool Bathhouse are
inaccessible to the handicapped and senior adults.
Currently, we are unable to provide accessibility for all
potential users and we are often unable to accomodate requests
for use due to our current limited size. Over the years we
have had to turn away many educational, service and social
groups' requests for use. With this renovation project, we
can increase our large -group capacity over thirty percent
and still accomodate all local community groups.
All that is being proposed in this grant application is
within the existing structure, - the goal is to maximize the
usage of our current square footage by moving an interior
wall and redesigning bathrooms and entries.
OBJECTIVES
Primary objectives of project are:
- To provide handicapped access to both pool area
and multipurpose facility
- To provide toilet and shower facilities for the
handicapped and elderly users
- To improve capacity of existing pool deck area
and multipurpose rooms, to enhance kitchen facilities,
improve storage areas and decrease energy usage
through use of energy-saving devices and materials.
Upon completion of this project, we will be able to offer
programs for handicapped as well as large groups (225), all
of whom have had to be excluded due to the physical layout
of this site.
5b
b. Briefly describe the history which led to this proposal.
How did your agency arrive at the conclusion that this request
was most appropriate?
This project is based on a long list of concerns from current
or potential users of the Terra Linda Recreation Center regardinc
their needs and how this site can, or cannot, meet their
existing or future needs. This proposal is a composite list of
these needs; prioritized, reviewed by staff and developed into
the existing scope of work. General recreation multipurpose -
use space, especially that which is available year round, is
difficult to locate in the community. Our aim - by creating
a 2800 sq.ft. community room, is to accomodate larger group
use requests and allavfor handicapped access which gives more
flexibility to our existing programming potential. From a
logistics standpoint, we are maximizing the use of existing
space and the entry/exit movement of people around the complex.
Restroom and kitchen improvements are needed to accomodate
demand of a larger and.more efficient recreation center.
In the aquatics area, bathhouse and pool entry will be
renovated to remove existing entry barriers to allow handi-
capped access. The project was ranked as a top capital
improvement priority in late 1984 by the staff and City
Council. A goal was established to generate funds to complete
the renovation project.
6a
VIII THE NEED AND THE COMMUNITY
c. Describe the project's service area and the detailed
characteristics of the people this program is designed
to serve (number of people, ages, income levels, ethnicity,
disability, etc.)
The Terra Linda area of San Rafael is primarily single family
homes, with a mix of condominium and rental apartments. The
population of 14,200 residents is approximately 22% adults
over 55; 22% ages 35-54; 30% ages 18-34; 18% ages 5-17 years
and 4% of children under 5. The Terra Linda area is well
served for youth recreation activities with sports fields,
park areas and playgrounds. Underserved are the young adults
and senior adults in need of access to recreation programs
and facilities. The Terra Linda Recreation Center renovation
will allow flexibility and space for programs for these age
groups. The disabled population is small in the total area,
only 8%, but the immediate neighborhood houses two complexes
of disabled adults who presently frequent the swimming pool.
The building and pool bathhouse will better serve this
population specifically, as well as the adult seniors, with
the proposed handicapped access.
d. Describe in specific terms how this project will increase
access to minorities, the economically disadvantaged, the
disabled and other groups which have a significant unmet need
for the program you offer.
The proposed renovation project will be designed to be
completely barrier -free and in conformance with all state and
local codes. Access to all parts of bathhouse, recreation
building and park will be made possible for the handicapped
and senior adult. After the renovation, the City will be
able to offer programs in the recreation center building and
the swimming pool to meet the needs of the local community,
primarily the senior adult and disabled population.
e. If you are organized to serve a specific population during
a specific period of time (e.g. students while at school,
senior citizens during the day) how will the project's land,
building and/or equipment be made available to others; during
what time periods; how will program and supervision
responsibilities be treated?
The Recreation Department's entire program offering is open
We
to the public with all classes, events, and rentals
available to all populations. The Recreation Department will
continue to offer a complete range of recreational and
educational programs at the Center weekdays, evenings and
weekends. The buildings and grounds are available on a
rental basis, to any interested individuals, groups or
organizations for meetings and events. The redesigned
multipurpose room will accomodate groups up to 225 persons
or be available for three individual smaller meeting room
spaces.
Program decisions are based on community need and demand.
Supervision is the responsibility of the Recreation Center
staff who directly monitor the community programs and
needs.
IX. CAPACITY AND ,,ILIZATION
a. On a given day, how many people are you able to serve now? 100-300
b. On a given day, how many people will you be able to serve
when the project.is completed? 100-500, depending on season
C. How many people actually used your services in the past
year? 78,000 (bathhouse, recreation building, park site)
d. Please justify the increase in capacity or use that will
result from this project: are you proposing to serve a
new population target group?
Presently, the Terra Linda Recreation Center is the only community
center facility for use year round seven days a week and fourteen
hours per day. With this renovation, we will be able to accomodat
as many as 225 participants in our multipurpose room, an addition
of 75 above our existing limit. New populations will consist of
handicapped; currently excluded due to inaccessibility.
e. Open: Hours of the day 8:30AM - 12:00 Midniqht (14 hours)
Days of the week Monday through Sunday (7 days)
Months of the year January through December (12 months)
X. Are there other organizations providing a similar or competing
program in your service area: who are they; what public value
does your organization offer to the community that others do not
offer?
In the immediate service area, the local schools provide similar
facilities, but current requests for facility use indicate that these
sites are not conducive to use needs, especially on a long-term basis
due to educational schedules competing for the same space.
XI. What alternatives did you consider for this project and+why were
they discarded?
The only alternative to the renovation project was to do small segments
of the project each year as city funds became available. We analyzed
this as a piecemeal, reactive mode. The process would be unending,
inefficient use of dollars and the potential use and revenue would
remain several years away. We chose the proactive approach to complete
the renovation as one project, raise the necessary funds and renovate
a valuable resource quickly and return the value to the community.
-ts-
XII. Describe huw you plan to maintain the land, building and/or
equipment which is part of this project. Discuss maintenance
needs and responsibilities over the short and long term, related
costs, sources of revenue and funding or reserves/
Maintenance of the building will be the responsibility of three
city departments. The Recreation Department custodian will be
responsible for daily maintenance of the buildings and grounds.
The Parks Department and General Services will',ptovide.needed
manpower and expertise on pool and grounds maintenance and
electrical and building repair items.
The costs of ongoing maintenance, short and long term will be
stet by City general fund dollars combined with the revenue gene-
rated by the recreation programs, rentals and special events.
XIII. Provide any other information not presented in the Letter of
Intent or this application that you feel will aid the Foundation's
understanding of your program and the importance of the proposed
project.
REQUIRED ATTACHMENTS
a. Proof of non-profit status:
N/A - Government agency.
b. Resolution of the San Rafael City Council authorizing the
project and application for a San Francisco Foundation
Capital Grant (attached) Exhibit 2
c. City of San Rafael Financial Statement - Year ended June 30, 1985
(enclosed) Exhibit 3
d. Projected Financial Statement of 1987-1988 (attached)
Exhibit 4
COMPLETED BY: Mail or Deliver to:
Signature The San Francisco Foundation
500 Washington St.
Print name, title Eighth Floor
San Francisco, California 94111
Date ATTN: Marin Capital Grants
EXHIBIT 4
LOI #4192
PROJECTED TLRC FINANCIAL STATEMENT
JULY 1987 - JUNE 1988
FIRST OPERATIONAL YEAR
REVENUE
General Fund
EXPENDITURES
66,550. (1)
Revolvinq Fund 124,600 (2) 124,600 (3)
Notes:
(1) General Fund dollars allocated to cover
administration, basic supplies and services
and ongoing maintenance costs.
(2) Revolving Fund revenue generated through program
fees, rentals and special events at the
Recreation Center, pool and park area.
(3) Revolving Fund expenditures pay costs of programs
such as contract instructors, supplies and
equipment costs.
EXHIBIT I
LOI#4192
ADDITIONAL INFORMATION QUESTIONS
1) Current Scope of Services
Presently the Terra Linda Recreation Center houses a full
spectrum of recreation programs available for the community.
Programs range from children's dance or ceramics to adult
exercise and an adult seniors club that offers socials,
health screening and special events. The swimming pool
offers swim lessons, water safety training, water exercize
and lap swimming nine months a year. The facilities are
available for individuals and group use, both the recreation
center rooms and the park area which has picnic, barbeque
and playgrounds areas.
2) Specific Demands Placed on the Facilities
The facilities are booked continuously by our own programs
weekdays and evenings. We cannot meet the demand for groups
larger than 80 seated and are therefore limited in the -types
of programs and group use we can accomodate.
At present we are limited to also booking incompatible uses
if the groups are small and must share a room divided by a
folding partition. The renovation will allow more flexibility
in our planning because the,partitions will be soundproof.
A demand that the facility be handicapped accessible is one
we hear from users, general public, special interest groups
such as the physically disabled and senior adult groups.
Generally the demands for use based on hours, size and
accessibility are the key concerns.
3) Discussion of the Kinds of People We Envision Serving After
the Renovation
We will continue to serve the full spectrum of the community
we now serve. Our facility will be more accessible to and
therefore useable by the disabled and senior adults. We
envision more special program offerings for special interest
groups serving the d_sabled population and developing special
programs to meet their needs.