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HomeMy WebLinkAboutCC Resolution 7381 (TL Rec Center Renovation)as follows: RESOLUTION NO. 7381 RESOLUTION AUTHORIZING THE SIGNING OF AN AGREEMENT FOR ARCHITECTURAL SERVICES WITH FORSHER & GUTHRIE FOR RENOVATION OF THE TERRA LINDA RECREATION CENTER THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES The Mayor and City Clerk are authorized to execute, on behalf of the City of San Rafael, an agreement with Forsher & Guthrie for renovation of the Terra Linda Recreation Center, a copy of which is attached hereto and incorporated herein by this reference. I, JEANNE M. LEONCINI, City Clerk of the City of San Rafael, California, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at regular meeting of the Council of said City held on the 7th day of July, 1986, by the follow- ing vote, to wit: AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JEF WE -m. LEONCI , City Clerk Oulu v� 73 ,y/ AGREEMENT FOR ARCHITECTURAL SERVICES FOR RENOVATION OF THE TERRA LINDA COMMUNITY RECREATION CENTER BUILDING AND BATHHOUSE, SAN RAFAEL, CALIFORNIA This Agreement made as of the 7th day of July in the year Nineteen Hundred and Eighty -Six, Between the Owner: City of San Rafael 1400 Fifth Avenue San Rafael, CA 94901 and the Architect: Forsher & Guthrie 914 Mission Avenue San Rafael., CA 94901 For the following Project: Interior Remodeling and Exterior Renovation of the Terra Linda Community Recreation Center Building (5,647 square feet) and bathhouse (2,280 square feet) located at 945 Del Ganado Road, San Rafael, California. The Owner and the Architect agree as set forth below. TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE I ARCHITECT`S SERVICES AND RESPONSIBILITIES Basic Services The Architect's Basic Services consist of the five phases described in Paragraphs 1.1 through 1.5 and include normal structural, mechanical and electrical engineering services and any other services included as part of Basic Services. 1.1 Schematic Design Phase 1.1.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and shall review the understanding of such requirements with the Owner. 1.1.2 The Architect shall provide a preliminary evaluation of the program and the Project budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 3.2.1. 1.1.3 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 1.1.4 Based on the mutually agreed upon program and Project budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 1.1.5 The Architect shall submit to the Owner a Statement of Probable Construction Cost based on current area, volume or other unit costs. 1.2 Design Development Phase 1.2.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program or Project budget and within the intent of the request for proposals, the Architect shall prepare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as -to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. 1.2.2 The Architect shall submit to the Owner a further Statement of Probable Construction Cost. 1.3 Construction Documents Phase 1.3.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the Project budget authorized by the Owner and within the intent of the .t0quest tot proppmaaa, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. .- 2 1.3.2 The Architect shall assist the Owner in the preparation of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agreement between the Owner and the Contractor. 1.3.3 The Architect shall advise the Owner of any adjustments to previous Statements of Probable Construction Cost indicated by changes in requirements or general market conditions. 1.3.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 1.4 Bidding or Negotiation Phase 1.4.1 The Architect, following the Owner's approval of the Construction Documents and of the latest Statement of Probable Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals, and assist in awarding and preparing contracts for construction. 1.5 Construction Phase - Administration of the Construction Contract 1.5.1 The Construction Phase will commence with the award of the Contract for Construction and, together with the Architect's obligation to provide Basic Services under this Agreement, will terminate when final payment to the Contractor is due, or in the absence of a final Certificate for Payment or of such due date, sixty days after the Date of Substantial Completion of the Work, whichever occurs first. 1.5.2 Unless otherwise provided in this Agreement and incorporated in the Contract Documents, the Architect shall provide administration of the CohtraCt for Construction as set forth below and in the edition of AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. 1.5.3 The Architect shall be a representative of the owner during the Construction Phase, and shall advise and consult with -the Owner. - 3 - Instructions to the Contractor shall be forwarded through the Architect. The Architect shall have authority to act on behalf of the Owner only to the extent provided in the Contract Documents unless otherwise modified by written instrument in accordance with Subparagraph 1.5.16. 1.5.4 The architect shall visit the site at intervals appropriate to the stage of construction or as otherwise agreed by the Architect in writing to become generally familiar with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of such on- site observations as an architect, the Architect shall keep the Owner informed of the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work of the Contractor. 1.5.5 The Architect shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, for the acts or omissions of the Contractor, Subcontractors or any other persons performing any of the Work, or for the failure of any of them to carry out the Work in accordance with the Contract Documents. 1.5.6 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 1.'5.7 The Architect shall determine the amounts owing to the Contractor based on observations at the site and on evaluations of the Contractor's Applications for Payment, and shall issue Certificates for Payment in such amounts, as provided in the Contract Documents. 1.. y The i8stlaticlO of a Certificate- of Payment shall constitute a representation by the Architect to the Owner, based on the Architect's observations at the site as provided in Subparagraph 1.5.4 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated; that, to the best of the Architect's knowledge, information and belief, the quality of the Work is in accordance with the Contract Documents (subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, and to any specific qualifications stated in the Certificate for Payment); and that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that the Architect has made any examination to ascertain how and for what purpose the Contractor has used the monies paid on account of the Contract Sum. 1.5.9 The Architect shall be the interpreter of the requirements of the Contract Documents and the judge of the performance thereunder by both the Owner and Contractor. The Architect shall render interpretations necessary for the proper execution or progress of the Work with reasonable promptness on written request of either the Owner or the Contractor, and shall render written decisions, within a reasonable time, on all claims, disputes and other matters in question between the Owner and the Contractor relating to the execution or progress of the Work or the interpretation of the Contract Documents. 1.5.10 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in written or graphic form. In the capacity of interpreter and judge, the Architect shall endeavor to secure faithful performance by both the Owner and the Contractor, shall not show partiality to either, and shall not be liable for the result of any interpretation or decision rendered in good faith in such capacity. 1.5.1= The Architect's decisions in matters relating to artistic effect shall Be final if consistent with the intent of the Contract Documents. Thb Architect's decisions on any other claims, disputes or other i�attdfs` lndlUding those in question between the Owner and the Contractor, shall be subject to arbitration as provided in this Agreement and in the Contract Documents. - 5 - 1.5.12 The Architect shall have authority to reject Work which does not conform to the Contract Documents. Whenever, in the Architect's reasonable opinion, it is necessary or advisable for the implementation of the intent of the Contract Documents, the Architect will have authority to require special inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work be then fabricated, installed or completed. 1.5.13 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for conformance with the design concept of the Work and with the information given in the Contract Documents. Such action shall be taken with reasonable promptness so as to cause no delay. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. 1.5.14 The Architect shall prepare Change Orders for the Owner's approval and execution in accordance with the Contract Documents, and shall have authority to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 1.5.15 The Architect shall conduct inspections to determine the Dates of Substantial Completion and final completion, shall receive and forward to the Owner for the Owner's review, written warranties and related documents required by the Contract Documents and assembled by the Contractor, and shall issue a final Certificate for Payment. 1.5.16 The extent of the duties, responsibilities and limitations of authority of the Architect as the Owner's representative during construction shall not be modified or extended without written consent of the Owner, the Contractor and the Architect. 1.5.17 The Architect shall prepare a set of reproducible record drawings showing significant changes in the Work made during construction based on marked -up prints, drawings and other data furnished by the Contractor to the Architect. r. 6 - 1.6 Project Representation Beyond Basic Services 1.6.1 If the Owner and Architect agree that more extensive representation at the site than is described in Paragraph 1.5 shall be provided, the Architect shall provide one or more Project Representatives to assist the Architect in carrying out such responsibilities at the site. 1.6.2 Such Project Representatives shall be selected, employed and directed by the Architect, and the Architect shall be compensated therefor as mutually agreed between the Owner and the Architect as set forth in an exhibit appended to this Agreement, which shall describe the duties, responsibilities and limitations of authority of such Project Representatives. 1.6.3 Through the observations by such Project Representatives, the Architect shall endeavor to provide further protection for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation shall not modify the rights, responsibilities or obligations of the Architect as described in Paragraph 1.5. 1.7 Additional Services The following Services are not included in Basic Services. They shall be provided if authorized or confirmed in writing by the Owner, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. 1.7.1 Providing analyses of the Owner's needs, and programming the requirements of the Project. 1.7.2 Providing financial feasibility or other special studies. 1.7.E Providing planning surveys, site elevations, environmental studies or comparative studies of prospective sites, and preparing special surveys, studies and submissions required for approvals of - 7 governmental authorities or others having jurisdiction over the Project. 1.7.4 Providing services relative to future facilities, systems and equipment which are not intended to be constructed during the Construction Phase. 1.7.5 Providing services to investigate existing conditions or facilities or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by the Owner. 1.7.6 Preparing documents of alternate, separate or sequential bids or providing extra services in connection with bidding, negotiation or construction prior to the completion of the Construction Documents Phase, when requested by the Owner. 1.7.7 Providing coordination of Work performed by separate contractors or by the Owner's own forces. 1.7.5 Providing services in connection with the work of a construction manager or separate consultants retained by the Owner. 1.7.9 Providing Detailed Estimates of Construction Cost, analyses of owning and operating costs, or detailed quantity surveys or inventories of material, equipment and labor. 1.7.10 Providing interior design and other similar services required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment. 1..7.11 Making revisions in Drawings, Specifications or other documents when such revisions are inconsistent with written approvals or instructions previously given, are required by -the enactment or revision of codes, laws or regulations subsequent to the preparation of such dbcuffients or are due to other causes not solely within the control of the Architect. - 8 - 1.7.12 Preparing Drawings, Specifications and supporting data and providing other services in connection with Change Orders to the extent that the adjustment in the Basic Compensation resulting from the adjusted Construction Cost is not commensurate with the services required of the Architect, provided such Change Orders are required by causes not solely within the control of the Architect. 1.7.13 Making investigations, surveys, valuations, inventories or detailed appraisals of existing facilities, and services required in connection with construction performed by the Owner. 1.7.14 Providing consultation concerning replacement of any Work damaged by fire or other cause during construction, and furnishing services as may be required in connection with the replacement of such Work. 1.7.15 Providing services made necessary by the default of the Contractor, or by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. 1.7.16 Providing extensive assistance in the utilization of any equipment or system such as initial start-up or testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 1.7.17 Providing services after issuance to the Owner of the Final Certificate of Payment, or in the absence of a final Certificate for Payment, more than sixty days after the Date of Substantial Completion of the Work. 1.7.18 Preparing to serve or serving as an expert witness in connectibn with any public hearing, arbitration proceeding or legal pry coddingo - 9 - 1.7.19 Providing s _vices of consultants for oiler than the normal architectural, structural, mechanical and electrical engineering services for the Project. 1.7.20 Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. 1.8 Time 1.8.1 The Architect shall perform Basic and Additional Services as expeditiously as is consistent with professional skill and care and the orderly progress of the work. As requested by the Owner, the Architect has submitted a schedule for the performance of the Architect's services which shall be adjusted as required as the Project proceeds, and which shall include allowances for periods of time required for the Owner's review and approval of submissions and for approvals of authorities having jurisdiction over the Project. This schedule shall not, except for reasonable cause, be exceeded by the Architect. Schedule: Architect estimates that the time to complete the plans and specifications, including City approvals, will be three (3) months from the date of this Agreement, and is more specifically set forth in the attached Exhibit A, for Phases 1 through 5. At that time, Architect will be ready to start the Bidding phase of the Project. Owner should allow four to six weeks for Bidding. ARTICLE 2 THE OWNER'S RESPONSIBILITIES 2.1 The Owner shall provide full information regarding requirements .for the Project including a program which shall set forth the Owner's design objectives, constraints and criteria, including space requirements and relationships, flexibility and expandability, special equipmorit and systems and site requirements. 2.2 If the Owner provides a budget for the Project it shall include contingencies for bidding, changes in the Work during construction, and other costs which are the responsibility of the Owner, including those MIUM described in this Article 2 and in Subparagraph 3.1.2. The Owner shall, at the request of the Architect, provide a statement of funds available for the Project, and their source. 2.3 The Owner shall designate, when necessary, a representative authorized to act in the Owner's behalf with respect to the Project. The Owner or such authorized representative shall examine the documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's services. 2.4 The Owner shall furnish a legal description and a certified land survey of the site, giving, as applicable, grades and lines of streets, alleys, pavements and adjoining property; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; location, dimensions and complete data pertaining to existing buildings, other improvements and trees; and full information concerning available service and utility lines both public and private, above and below grade, including inverts and depths. 2.5 The Owner shall furnish structural, mechanical, chemical and other laboratory tests, inspections and reports as required by law or the Contract Documents. 2.6 The Owner shall furnish all legal, accounting and insurance counseling services as may be necessary at any time for the Project, including such auditing services as the Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor uses the monies paid by or on behalf of the Owner. 2.7 The services, information, surveys and reports required by Paragrdphs 2.4 through 2.7, inclusive, shall be furnished at the Owfier's e-kpense, and the Architect shall be entitled to rely upon the accdrdc,V dnd tzaM letnness thereof. 2.8 If the Owner observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents, prompt written notice thereof shall be given by the Owner to the Architect. 2.9 The Owner shall furnish required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the Architect's services and of the Work. ARTICLE 3 CONSTRUCTION COST 3.1 Definition 3.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 3.1.2 The Construction Cost shall include at current market rates, including a reasonable allowance for overhead and profit, the cost of labor and materials furnished by the Owner and any equipment which has been designed, specified, selected or specially provided for by the Architect. 3.1.3 Construction Cost does not include the compensation of the Architect and the Architect's consultants, or other costs which are the responsibility of the Owner as provided in Article 2. 3.2 Responsibility for Construction Cost 3.2.1 Evaluations of the Owner's Project budget, Statements of Probable Construction Cost and Detailed Estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industiv. It is recognized, however, that neither the Architect nor the 6dHer has control over the cost of labor, materials or equipment, care,_ tM C3htk6 for 6 tA me Lhods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Project budget proposed, - 12 - established or approved by the Owner, if any, or from any Statement of Probable Construction Cost or other cost estimate or evaluation prepared by the Architect. 3.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project .budget under Subparagraph 1.1.2 or Paragraph 2.2 or otherwise, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been established, the Architect shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract. Documents alternate bids to adjust the Construction Cost to the fixed limit. Any such fired limit shall be increased in the amount of any increase in the Contract Sum occurring after execution of the Contract for Construction. 3.2.3 If the Bidding or Negotiation Phase has not commenced within three months after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect any change in the general level or prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. 3.2.4 If a Project budget or fixed limit of Construction Cost (adjusted as provided in Subparagraph 3.2.3) is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall (1) give written approval of an increase in such fixed limit; (2) authorize rebidding or renegotiating of the Project within a reasonable time; (3) if the Project is abandoned, terminate in accordance with Paragraph 9.2; or (4) cdonerate in revising the Project scope and quality as required to reduce the Construction Cost. In the case of (4) , provided a fixed limit of Construction Cost has been established as a condition of this Agreement, the Architect, without additional charge, shall modify the Drawings and Specifications as necessary to comply with the fixed 13 - limit. The providing of such service shall be the limit of the Architect's responsibility arising from the establishment of such fixed limit, and having done so, the Architect shall be entitled to compensation .for all services performed, in accordance with this Agreement, whether or not the Construction Phase is commenced. ARTICLE 4 DIRECT PERSONNEL EXPENSE 4.1 Direct Personnel Expense is defined as the direct salaries of all the Architect's personnel engaged on the Project, and the portion of the cost of their_ mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. ARTICLE 5 REIMBURSABLE EXPENSES 5.1 Reimbursable Expenses are in addition to the Compensation for Basic and Additional Services and include actual expenditures made by the Architect and the Architect's employees and consultants in the interest of the Project for the expenses listed in the following Subparagraphs: 5.1.1 Expense of transportation in connection with the Project; living expenses in connection with out-of-town travel; long distance communications; and fees paid for securing approval of authorities having jurisdiction over the Project. 5.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documents, excluding reproductions for the officd use of the Architect and the Architect's consultants. 5-1,1 F;XVOnge of data processing and photographic production techniques when used in connection with Additional Services, including the record drawings. - 14 - 5.1.4 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 5.1.5 Expense of renderings, models and mock-ups requested by the Owner. ARTICLE 6 PAYMENTS TO THE ARCHITECT 6.1 Payments on Account of Basic Services 6.1.1 An initial payment as set forth in Paragraph 14.1 is the minimum payment under this Agreement. 6.1.2 Subsequent payments for Basic Services shall be made monthly and shall be in proportion to services performed within each Phase of services, on the basis set forth in Article 13. 6.1.3 If and to the extent that the Contract Time initially established in the Contract for Construction is exceeded or extended through no fault of the Architect, compensation for any Basic Services required for such extended period of Administration of the Construction Contract shall be computed as set forth in Paragraph 13.4 for Additional Services. 6.1.4 When compensation is based on a percentage of Construction Cost, and any portions of the Project are deleted or otherwise not constructed, compensation for such portions of the Project shall be payable to the extent services are performed on such portions, in accordance with the schedule set forth in Subparagraph 13.2.2, based on (1) the lowest bona fide bid or negotiated proposal or; (2) if no such bid or proposal is received, the most recent Statement of Probable Construction Cost or Detailed Estimate of Construction Cost for such portions of the Project. - 15 - 6.2 Payments on Account of Additional Services 6.2.1 Payments on account of the Architect's Additional Services as defined in Paragraph 1.7 and for Reimbursable Expenses as defined in Article 5 shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred. 6.3 Payments Withheld 6.3.1 No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect is held legally liable. 6.4 Project Suspension or Termination 6.4.1 If the Project is suspended or abandoned in whole or in part for more than three months, the Architect shall be compensated for all services performed prior to receipt of written notice from the Owner of such suspension or abandonment, together with Reimbursable Expenses then due and all reasonable Termination Expenses. ARTICLE 7 ARCHITECT'S ACCOUNTING RECORDS 7.1 Records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of a Multiple of Direct Personnel Expense shall be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 8 OWNERSHIP AND USE OF DOCUMENTS 8e1, !'n;awings and Specifications as instruments of service are and shall remain the property of the Owner whether the Project for which they are made is executed or not. The Drawings and Specifications shall not be used by the Owner on other projects, for additions to this - 16 - Project, or for completion of this Project by others provided the Architect is not in default under this Agreement, except by agreement in writing and with appropriate compensation to the Architect. 8.2 Submission or distribution to meet official regulatory requirements or for other purposes in connection with the Project is not to be construed as publication in derogation of the Architect's rights. ARTICLE 9 TERMINATION OF AGREEMENT 9.1 This Agreement may be terminated by either party upon fourteen (14) days written notice. 9.2 In the event of termination not the fault of the Architect, the Architect shall be compensated for all services performed to termination date, together with Reimbursable Expenses then due. ARTICLE 10 MISCELLANEOUS PROVISIONS 10.1 Unless otherwise specified, this Agreement shall be governed by the law of the State of California. 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. 10*.3 As between the parties to this Agreement: as to all acts or failures to act by either party to this Agreement, any applicable statute of limitations shall commence to run and any alleged cause of actioii shall be deemed to have accrued in any and all events not later than the r'@levant Date of Substantial Completion of the Work, and as to any 6cts Or failiirOB to act occurring after the relevant Date of Substantial Completion, not later than the date of issuance of the final Certificate for Payment. - 17 - 10.4 Architect shall indemnify, including attorney's fees, defend and hold harmless, Owner, its officers, agents and employees from any and all suits, actions, claims, demands, liability, or loss of any kind, character, name and description, which may arise or be incurred as a result of any injury or damage to persons or property on account of any negligent performance of Architect's work hereunder. 10.5 Architect shall secure and maintain professional liability insurance in connection with the services performed hereunder, with limits of liability not less than $500,000 per claim, and annual aggregate. Satisfactory evidence of the required insurance must be provided Owner by either a separate policy or certificate of insurance naming the Owner as an additional insured thereunder. 10.6 The Owner agrees to defend, indemnify and hold the Architect and his principals, employees, agents and consultants harmless from any such asbestos and/or other hazardous waste materials related claims that may be brought by third parties as a result of the services provided by the Architect/Engineer pursuant to this Agreement, excepting only such claims as may be caused by the sole negligence or willful. misconduct of the Architect. 10.7 Should Architect or any other party encounter such materials on the job site or should it in any other way become known that such materials are present or may be present on the job site or any adjacent or nearby areas which may affect Architect's work, Architect may, at his option, terminate his work on the project until such time as Owner retains a specialist contractor to abate and/or .remove the asbestos and/or hazardous waste materials and warrant that the job site is free from any hazard which may result from the existence of such materials. ARTICLE 11 SUCCESSORS AND ASSIGNS 11ei Th6 owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants 18 - of this Agreement. wither the Owner nor the A ,hitect shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. ARTICLE 12 EXTENT OF AGREEMENT 12..1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. ARTICLE 13 BASIS OF COMPENSATION The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments to the Architect, and the other Terms and Conditions of this Agreement, as follows: 13.1 AN INITIAL PAYMENT of ZERO dollars ($-0-) shall be made upon execution of this Agreement. 13.2 Basic Compensation 13.2.1 For Basic Services, as described in Paragraphs 1.1 through 1.5, Basic Compensation shall be computed as follows and set forth in the attached Exhibit A, and shall be billed on an hourly basis at the following rates, and shall not exceed a total Basic Compensation of $24,750. Position Hourly Rate Principal $65.00 Staff Architect $40.00 Draftsperson $35.00 Clerical $20.00 19 - Architect will submit progress billing to Owner at the end of each month and Owner has agreed to remit within fifteen to thirty days. 13.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall equal the following percentages of the total Basic Compensation payable, and is more specifically set forth in the attached Exhibit A: Payment Schedule (Phases 1 through 8) 1. Predesign Services $1,237.50 5% 2. Site Analysis 1,237.50 5% 3. Schematic Design Services 2,475.00 10% 4. Design Development Services 6,187.50 25% 5. Construction Document Services 91900.00 40% 6. Bidding/Negotiations Services -0- 0% 7. Construction Contract Admin- istration Services 2,475.00 10% 8. Post Construction Services 1,237.50 5% TOTAL FEE: $24,750.00 100% 13.3 For Project Representation Beyond Basic Services, as described iri Paragraph 1.6, Compensation shall be computed separately in accordance with Subparagraph 1.6.2. 13.4 Compensation for Additional Services 7.3.4.1 For Additional Services of the Architect, as described in Paragraph 1.7, but excluding Additional Services of consultants, Compensation shall be computed as follows: Additional Services shall be bilZP_d on an hourly basis in accordance with Subparagraph 13.2.1. 13.4.2' For Additional Services of Consultants, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 1.7.19, a multiple of one point one (1.10) times the amounts billed to the Architect for such services. - 20 - 13.5 For Reimbursable Expenses, as described in Article 5, a multiple of one point one (1.10) times the amounts expended by the Architect, the Architect's employees and consultants in the interest of the Project. 13.5 Payments due the Architect and unpaid under this Agreement shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing aL the principal place of business of the Architect. 13.7 The Owner and Architect agree in accordance with the Terms and Conditions of this Agreement that; 13.7.1 If the scope of the Project or of the Architect's Services is changed materially, the amounts of compensation shall be equitably adjusted. 13.7.2 If the services covered by this Agreement have not been completed within eighteen (18) months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. ARTICLE 14 ARBITRATION 14.1 All claims, disputes and other matters in question between the parties to this Agrement, arising out of or relating to this Agreement or the breach thereof, shall be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining unless the parties mutually agree otherwise. No arbitration, arising out of or relating to this Agreement, shall include, by consolidation, joinder or in any other manner, �iny additional person not a party to this Agreement except by writteh Consent containing a specific reference to this Agreement and s ig' h&O bar :lie Architect, the Owner, and any other person sought to be joined. Any consent to arbitration involving an additional person or persons shall not constitute consent to arbitration of any dispute not described therein or with any person not named or described therein. This Agreement to arbitrate and any agreement- to arbitrate with an additional person or persons duly consented to by the parties to this Agreement shall be specifically enforceable under the prevailing arbitration law. 14.2 Notice of the demand for arbitration shall be filed in writing with the other party -to this Agreement and with the American Arbitration Association. The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. Any arbitration proceedings pursuant to this Agreement shall be held in San Rafael, California. 14.3 The award rendered by the arbitrators shall include the aLt-orney's fees and other costs of the prevailing party and shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. This Agreement entered into as of the day and year first written above. OWNER: City of San Rafael 1400 Fifth Avenue San Rafael, CA 94901 BY��ez' (Mayor) Attest: 6 (Citylerk) Approvk,d as to��m: dAA-f( A�i (City Attorn y) ARCHITECT: Forsher & Guthrie 914 Mission Avenue San Rafael, CA 94901 BY:40_44�_ LJ - 22 - E 'I" H 16 IT "A -Attachment to A�c- wifr, ( bub.-mann *r& C itm f Rifel DRA.FT .................................................. ...�............................................ ...... ... xrl orif-i-iGuthrie Architgots. ................................ ........................... ... ..«............... .... ........... - ...... .................................. ... ................................. * ........ . . . --------- - ............................................ - .... .. . ............ ................................ 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E ;HiRIT "A" Atiach-�}ent id Agreement hpt,:.eeni the Cji of San Rafael rC�RAFT and For skier + Guthrie, Architect=. .................... .......................... .........-.. ........ ..................................................... I..... ... ........................................................................................ ... T� C:•11PLET1 N': ...................... METHOD OF: :GATE. .PAYh.■?ENT.1 Ph 3 a 3 - j.�!'=--}�;�! VG'7/ei`��r1}raF!t L?ft�t-sif{.�. ,.-. ..r.. _ .............. r, ....�1�5 U.. .:2c�.. ............................................... .................-........ :Slip................... ... .............. e...................... 5 ...... ....................... ............................. Prcj�:-f, �Idmiristr-aiion �£i .........................--..-...................................................... CA .............. .......................... F•rii3e� f 3tiL r. •..r7 ... 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I .......... . ........ . .... ............................... ............. .............. ..................................... ................ .... i di st r i ttij I j or! a rid fi) i .............. ............... ............. ............. .............. . ............... ............. ....... ............ - ........................... ............. -,ubu, als .. . ....... ....... . . ...... ...................... ...... 1C C o r; s t r uc, t i or, fi e I d �tb s @ r -,,ma i tin as 4 ................. ......................... . . ........ . . .. ............. ...... ............ by thp.,O--.,'ner.up 5 visits ...... ........ I-- ...................... ........... ­­ ...... ....... V . . .......... .............. ....... . .............. ......... ................. ...... .......... ­'­­ ....... j.reque=Ip-d OT Cvntr�Oor'y ............. ........ ..t ............................................................................. for E iment and certification ther&aT . ............ ............. ........... ............................................ iE. ek distribufv�n ..........I...... .... .......... ........ ............ .. ........... of drd.,., ing- L pecifications to dezeribe ..................... ......... ...... .............. ............................. . .. ....... ...... ............ ...... ............... ............. Y.e'c�rk lo b'e added, o' r" r'i'i'e' fie"+d' . .......... .... ... ........ __ ............. .... ................... H��­'-­�!� : Foe rate -n amordanc* ........... ............ ....... ­­ ............. . ....... .... .. .......... ........ ...... I ­­ ....... sectien t 3.2.1 ............... ..... 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