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HomeMy WebLinkAboutCC Resolution 7320 (General Plan Consulting)RESOLUTION NO. 7320 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEINENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with Moore, Iacofano and Goltsman, General Plan Revision Community Workshop and Survey Consultants, a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at a Regular meeting of the City Council of said City held on Monday the Seventh day of April , 19 86, by the following vote, to wit: AYES: COUNCILt.1E`JBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILIB?.BEES : None ABSENT : COUNCILME`,BERS : None JEAN6-E AI. LEONCINI, City Clerk 9R1rj2'1NA1 AGREEMENT FOR PROFESSIONAL PLANNING SERVICES This AGREEMENT is made and entered into this 7th day of April, 1986, by and between the CITY OF SAN RAFAEL (hereinafter referred to as City) and MOORE IACOFANO AND GOLTSMAN (hereinafter called Consultant). A. Scope of Work: In accordance with this Agreement, the Consultant agrees to provide contract planning services for the Public Involvement Program for revising the City of San Rafael General Plan as outlined in the schedule and work tasks described in the attached Work Program (see Attachment A). The Consultant agrees to be available to perform the work specified in this Agreement in the time frames specified. B. Direction: The Consultant, in performance of the Scope of Work referred to above, will work under the direction of the City's Planning Director or the Director's appointed representative. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Consultant, or any individual whose compensation for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume an obligation for or on behalf of the City. C. Payment: For the payments specified herein, which the City agrees to make, the Consultant will undertake the above noted work. Payment of contract planning work shall be as follows: (1) The Consultant shall receive $3,000 for three community workshops after receipt and City staff review (within one week) of community workshop summary report. (2) The Consultant shall receive $14,000 after receipt and City staff review (within one week) of survey summary report. (3) Consultation (retainer) fees up to $3,000 shall be billed on a monthly basis. (4) Payments by the City shall be made within 15 days of receiving each billing invoice. D. Terms: The terms of this Agreement shall be through December 31, 1986. Either party may terminate, with or without cause, by giving the other party thirty (30) days written notice. In the event of Agreement termination, City shall pay Consultant all sums then due and unpaid under this Agreement. Payment by City of such compensat :n shall be considered full and final settlement for all work perforned by the Consultant under this Agreement. All completed reports and o: -•i --r documents and materials described in Attachment A shall become the pr:rerty of the City. E. Arbitration All claims or disputes between the CLIENT anc :he CONSULTANT relating to this Agreement shall be decided by arbitrati;- in accordance with the rules of the American Arbitration Associatior. conducted in Marin County under the laws of the State of California. T-.= decision of the arbitrator shall be final and binding on the :.irties. In interpreting the provisions of this Agreement, the arbitrE-::r may make an award of costs and fees, including attorney's fees ne::_•:sitated by arbritation. F. Alterations: This Agreement may be modified, as necessary, for the successful and timely completion of the services to be prov1:,=d. Any alteration shall be expressed in writing, as an amendment to t" s Agreement, and shall be approved by both parties. Amendments to Atta:rment A may be made by mutual agreement of Consultant and City's Ple-ring Director. IN WITNESS WHEREOF, City and Consultant have cause- their authorized representatives to execute this Agreement the day and .v—,r first written above. ATTEST: JNE M E0NCINI; City Clerk �� APPROVED AS TO FORM: ,J/ GARY -RAGGHIA1?1, yily Attorney APPROVED AS TO CONTENT: ANNE C. MOORE, Planning Director CITY 0= SAN RAFAEL LAW REN:: E. CONSULTINT MUL YAN, Ma-yor ATTACHMENT A Under the Scope of Services, the CONSULTANT will provide professional consulting services to CITY for the Public Involvement Program of the City of San Rafael's General Plan Revision Project which are generally described as follows: Conduct three (3) community workshops on the General Plan revision (Task 1); prepare and administer a community survey to sample public opinion regarding General Plan issues (Task 2); assist City Planning Department staff on an as needed basis in the preparation of graphic materials to aid public understanding of the General Plan revision process (Task 3). The specific tasks and responsibilities for the CONSULTANT and CITY in the performance of this Agreement are described below: 1. COMMUNITY WORKSHOPS 1.1 Pre -workshop Planning CONSULTANT will be responsible for preparing agendas for each community workshop with input from City staff and chart graphics for use during the workshops to aid discussions. 1.2 Community Workshop Facilitation Three (3) workshops are anticipated with staggered scheduling. The agenda for each workshop will be devoted primarily to planning issues identification during the early phases of the General Plan revision process. The workshops will be facilitated and graphically recorded by the CONSULTANT. 1.3 Post -workshop Reporting A written workshop report will be prepared by the CONSULTANT summarizing the results of the three workshops. A draft of the report for City staff review will be available the week of April 14, 1986. CONSULTANT will furnish CITY with a camera-ready copy of the report for reproduction within one week following receipt of City staff comments. 2. COMMUNITY SURVEY The community survey will: (i) provide information from representative segments and interest groups in the community; and (ii) involve a large number of people in the planning process who might otherwise not have the opportunity to participate in the community workshops. 2.1 Survey Design A stratified sample based on owner/renter socio-economic and geographical variables balanced community representation. Draft the CONSULTANT based on major General Plan City staff. status, neighborhood and other will be devised to insure questions will be assembled by issue areas identified by 2.2 Pilot Survey A pilot survey will be conducted to test survey length, question phraseology and response quality. 2.3 Survey Administration Survey will be administered to a stratified sample of community residents and business owners through face-to-face interviews. The estimated sample size is 600. The number of questions on the survey is estimated to be 30. 2.4 Survey Analysis Completed surveys will be computer tabulated; major findings will be presented in a memorandum using text, graphs and tables. A draft memorandum for City staff review will be available the week of April 14, 1986. CONSULTANT will furnish CITY with a camera-ready copy of the report for reproduction within one week following receipt of City staff comments. 3. REPORTS AND MEDIA PRODUCTION CONSULTANT will assist City staff in the design and production of project newsletters, press releases and press packages, 35mm slides, presentation graphics and exhibits, flyers, etc., on an as needed basis. CONSULTANT will also provide CITY with copies of the memorandums described in Tasks 1 and 2, if requested to do so by the CITY, on a direct cost basis. Work on Task 3, which will only be performed at the request of staff on an as needed basis, will be billable at the rates stated below, but will not exceed $3,000. Principal .............. $55/person-hour. Professional Staff ..... $40/person-hour.