HomeMy WebLinkAboutCC Resolution 7321 (Northgate Traffic Consultant)9
RESOLUTION N0. 7321
A RESOLUTION AUTHORIZING THE SIGNING OF A
CONTRACT, LEASE OR AGREEMENT
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on behalf of
the City of San Rafael, a contract, lease or agreement with
Wilbur Smith and Associates, Downtown and Northgate Traffic
Consultant,
a copy of which is hereby attached and by this reference made a part
hereof.
I, JEANNE Al. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly intro-
duced and adopted at a RF -V„1, --r meeting of the City Council of said
Cit,: held on Monday the Seventh day of Aril
• 19 86, by the following vote, to wit:
AYES: COU\CIL'.E.BERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan
NOES : COi.iNCILIEEMBERS : None
ABSENT: C0UNCIL_`.IE1.3ERS: None
JEA E M. LEONCINI, City Clerk
rrwNA�
13QI
AGREEMENT FOR PROFESSIONAL PLANNING SERVICES
This AGREEMENT is made and entered into this 7th day of April, 1986, by and
between the CITY OF SAN RAFAEL (hereinafter referred to as City) and WILBUR SMITH
AND ASSOCIATES (hereinafter called Consultant).
A. Scope of Work:
In accordance with this Agreement, the Consultant agrees to provide
contract planning services as the Transportation Consultant for revising
the City of San Rafael General Plan Transportation Element as outlined
in the schedule and work tasks described in the attached Work Program
(see Attachment A). The Consultant agrees to be available to perform
the wort: specified in this Agreement in the time frames specified.
B. Direction:
The Consultant, in performance of the Scope of Work referred to above,
will work under the direction of the City's Planning Director or the
Director's appointed representative. It is understood and agreed that
the Consultant is, and at all times shall be, an independent contractor
and nothing contained herein shall be construed as making the
Consultant, or any individual whose compensation for services is paid by
the Consultant, an agent or employee of the City, or authorizing the
Consultant to create or assume an obligation for or on behalf of the
City.
C. Payment:
For the payments specified herein, which the City agrees to make, the
Consultant will undertake the above noted work. Payment of contract
planning work shall be as follows:
(1) Consultation (retainer) fees shall be billed on a monthly basis.
(2) Payments by the City shall be made within ten days of receiving
each billing invoice.
D. Terms:
The terms of this Agreement shall be through December 31, 1986. Either
party may terminate, with or without cause, by giving the other party
sixty (60) days written notice. In the event of Agreement termination,
City shall pay Consultant all sums then due and unpaid under this
Agreement. Payment by City of such compensation shall be considered
full and final settlement for all work performed by the Consultant under
this Agreement. All completed reports and other documents and materials
described in Attachment A shall become the property of the City.
E. Arbitration
All claims or disputes between the CLIENT and the CONSULTANT relating to
this Agreement shall be decided by arbitration in accordance with the
rules of the American Arbitration Association, conducted in Marin County
. ,r
under the laws of the State of California. The decision of the
arbitrator shall be final and binding on the parties. In interpreting
the provisions of this Agreement, the arbitrator may make an award of
costs and fees, including attorney's fees necessitated by arbritation.
F. Alterations:
This Agreement may be modified, as necessary, for the successful and
timely completion of the se -vices to be provided. Any alteration shall
be expressed in writing, as an amendment to this Agreement, and shall be
approved by both parties. hmendments to Attachment A may be made by
mutual agreement of Consultant and City's Planning Director,
IN WITNESS WHEREOF, City and Consultant have caused their authorized
representatives to execute this Agreerent the day and year first written above
ATTEST:
JE -ANNE M. LEONCINI City Clerk
APPROVED AS TO FORM:
GARY RAG Ah i 2 �'�t Attorney
l Y
APPROVED AS TO CONTENT:
ANNE C. MOORE, Planning Director
CITY OF SAN RAFAEL
YLAWRENCE E. MULRYAN, Mayor
CONSULTANT
ILBUR SMITH & ASSOCIATES
AeAlw MmiM and eAdocialea, dne.
282 SECOND STREET
2ND FLOOR
SAN FRANCISCO, CA. 94105-3189
PHONE (415) 896-0670
March 3, 1986
Mr. Art Brook
Senior Planner
City of San Rafael
1400 Fifth Avenue
San Rafael, California 94902
Dear Art:
ATTACHMENT A
CABLE WILSMITH
TELEX 57-3439
In response to your letter of February 20, 1986, we are pleased to submit our
proposal for professional services for the San Rafael General Plan Update. The
study would consist of three distinct parts, as outlined below.
Task 1 - City Wide Transportation Model Consulting,
Assistance would be provided to the City of San Rafael on an "as -needed" basis in
developing a city-wide transportation model. Wilbur Smith and Associates' primary
involvement would be to:
o Assist in calibrating the T -Model to simulate the local conditions in San
Rafael;
o Provide input as to setting up appropriate external zones and providing
the methodology to deal with the gowth in highway traffic and
associated external diversions onto local roadways;
o Identify appropriate impedance characteristics to show the effects of
ramp metering; and
o Assist with other technical aspects related to using T -Model and the
modeling process in general.
Task 2 - Downtown Transportation Impact Study
This task would proceed concurrently with Tasks 1 and 3 and would consist of a
series of subtasks which would culminate in a written report of the findings of the
analyses. These subtasks are:
Task 2A - Establish Existing Conditions
This task would involve preliminary data collection and analysis of the A.M.
and P.M. peak hour operation of up to 41 intersections in the downtown area.
It is understood that existing turning movement volumes and intersection lane
geometry would be provided by the city for these intersections. This data
will be entered into a computer data base for easy retrieval and updating of
the information.
ALBANY, NY - ALLIANCE, OH - COLUMBIA, SC - CAIRO, EGYPT - FALLS CHURCH, VA - HONG KONG - HOUSTON, TX - KNOXVILLE
KUALA LUMPUR, MALAYSIA - AIT. STERLING, KY - MIAMI - NEW HAVEN, CT - NEW YORK - PITTSBURGH - PROVIDENCE, RI
R,1 Lr1GII, NC - RICHMOND, VA - ROSELLE, IL - SAN FRANCISCO - SEOUL, KOREA - SINGAPORE- TORONTO - WASHINGTON, DC
Mr. Art Brook
March 3, 1986
Page 2
Task 2B - Develop Model Assumptions
This task would involve developing a data base for morning and evening peak
hour traffic generation for two alternative development scenerios, as well as
determining trip distribution assumptions.
Task 2-C - Assess Future Conditions
This task would involve coding the roadway network, assigning traffic
volumes to the network, and determining intersection operational levels of
service for two development scenarios during both the A.M. peak hour and
P.M. peak hour.
Task 2D - Report Preparation
The final product of the study would be a written summary of the analyses.
This would include documentation of: all model assumptions, level of service
calculations, and turning movement volumes for the existing conditions and
two future scenarios during both the morning and evening peak hours.
Task 3 - Northgate Activity Central North San Rafael Planning Area Update
The subtasks involved in Task 3 would be similar to those of Task 2, except
that only 27 intersections would be examined. This is the number of intersections
involved in the existing study area plus five additional intersections.
Study Staff
The staff proposed by Wilbur Smith and Associates for the San Rafael
General Plan Update consists of two transportation engineering professionals with
extensive experience in subregional traffic impact studies, traffic engineering and
transportation systems management, as well as familiarity with traffic conditions
and issues in the San Rafael area.
William E. Hurrell is proposed as Project Administrator. Mr. Hurrell is a
Registered Professional Engineer in California, and possesses an M.S. degree in
Civil Engineering/Transportation. He is an Associate in the San Francisco office of
Wilbur Smith and Associates, and has more than twelve years of experience in
Project Manager and Project Engineer roles for transportation impact studies,
traffic engineering and TSM studies, parking studies and transit studies. Among
the transportation impact studies undertaken under Mr. Hurrell's management have
been subregional traffic studies for Corte Madera, San Rafael (Terra Linda Valley),
San Bruno Mountain and Redwood City (Eastside). Mr. Hurrell has also been
Project Manager for more than fifty other traffic impact studies of various scopes.
G. Scott Ferguson would be responsible for assisting with the T -Model and the
microcomputer analyses. Mr. Ferguson is a Transportation Engineer/ Analyst with
Wilbur Smith and Associates specializing in traffic studies and microcomputer
Mr. Art Brook
March 3, 1986
Page 3
applications. Since joining the Firm, he has been Project Engineer for traffic
studies in Redwood City, Anaheim, Concord, South Sacramento and San Rafael. He
has also participated in studies in South San Francisco, Los Gatos, David and
Glendale Arizona, and developed microcomputer software for intersection
volume/capacity analysis and traffic signal optimization. Mr. Ferguson is currently
involved in traffic modeling studies in Brisbane, and Salinas and has developed
accounting/assignment software for subregional traffic studies.
Fee
The above service would be provided for an estimated fee of $13,000. A
breakdown of the costs are shown in Table 1 on a task -by -task basis. If City Staff
were to assist with coding the network and preparing and formatting existing
traffic volumes and existing and future lane gemetry, the fee for Task 2 could be
reduced by up to $1,600 and the fee for Task 3 could be reduced by up to $1,000.
Table 2 breaks down the tasks into specific areas where City Staff would be most
useful.
Invoicing for labor costs would be based on a multiplier of 2.65 times salary
plus benefits. Direct costs would be billed for the actual expense. The average
rates for this billing schedule are: Hurrell, $75/hr.; Ferguson, $50/hr.
Schedule
The final report for Task 2 and Task 3 would be completed by July 1, 1986.
Task 1 would be an ongoing effort between written acceptance of this agreement
and July 1, 1986. Documentation on existing conditions would be provided to
Wilbur Smith and Associates by mid-March and the future scenarios would be
defined by City Staff early in April.
It is anticipated that information obtained from city-wide model would be
utilized to refine the Task 2 and Task 3 analyses. This information would be
required by the beginning of June, 1986.
It is hoped that the City's needs are met by the scope of work outlined in this
proposal. If you have any questions or would like to further discuss the possibility
of city staff aiding in the processes of Tasks 2 and 3, please contact me as early as
convenient. The use of City Staff would not be required in order to meet the
proposed schedule; however, the inclusion of City Staff would reduce the fee
accordingly.
This letter may serve as our agreement as to the scope, fee, and schedule for
the proposed professional services. Please indicate your acceptance of this
agreement, subject to the terms of the attached General Terms of Agreement, by
returning a signed copy of this letter.
Mr. Art Brook
March 3, 1986
Page 4
It has been a pleasure working with you and the City of San Rafael in the past
and I am looking forward to the opportunity to continue with our support in this
aggressive and thorough approach to city planning.
WEH:ba
0119
Signature
Title
Very truly yours,
WILBUR SMI AND IATE
acv
William E. Hurrell
Associate
Date
DIRECT COSTS ESTIMATED COST
Travel $170
Communications $50
$670
Reoroductions $250 -------
Office/Materials $200 $13,000
TOTAL $670
(1) Rate Schedule
Hurrell $75 / hr.
Ferausan $50 / hr.
Table 1
ESTIMATED
FEE BY TASK
San Rafael
General Plan
Uadate
ESTIMATED HOURS
--- ---------------
--
ESTIMATED
TASK
Ferguson
—--------------
Hurrell
Support
COST (1) TOTAL
1 Consulting
30
-------
8
-------
---------------
0
-------
--------
$2,100
-------
SUBTOTAL
30
8
0
$2,100
2 Downtown traffic
2-A Existing Conditions
8
4
0
$700
2-B Develop Model Assumptions
28
0
10
$1,750
2-C Assess Future Conditions
38
0
4
$2,040
2-D Report Preparation
16
r
5
—_
8
31,455
SUBTOTAL
90
9
22
$5,945
3 Northoate Update
3-A Existing Conditions
6
3
0
$525
3-D Develop Model Assumptions
20
0
7
$1,245
3-C Assess Future Conditions
27
0
3
$1,455
3-D Report Preparation
11
- -64
4
-7
6
—
SUBTOTAL
16
$4,285
TOTAL
184
24
38
$12,330 $12,330
DIRECT COSTS ESTIMATED COST
Travel $170
Communications $50
$670
Reoroductions $250 -------
Office/Materials $200 $13,000
TOTAL $670
(1) Rate Schedule
Hurrell $75 / hr.
Ferausan $50 / hr.
Table
REDUCTION IN FEE FOR CITY STAFF ASSISTANCE
San Rafael General Plan Update
TASK
----------------------------------
2 A Coding Traffic Data
B Coding Network
A+B TOTAL
A Coding Traffic Data
B Coding Network
A+B TOTAL
FEE REDUCTION
------------------
$600
$1,600
$400
$600
$1,000
TOTAL
LABOR COST
$5,345
$4,745
$4,345
TOTAL (Including Task 1 and Direct Costs) $2,600 $10,400