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HomeMy WebLinkAboutCC Resolution 7330 (General Plan Consulting)RESOLUTION N0. 7330 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with Recht-Hausrath Associates, economic consultant for General Plan revision, a copy of which is hereby attached and by this reference made a part hereof. I, JEANtiE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at a Regular meeting of the City Council of said City held on Monday the 21st day of April 19 86 , by the following vote, to wit: AYES: COUICIL'.Ct•BERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NO'S : COUNCIL'.!:,.3ERS : None ABSE`: AGREEMENT FOR PROFESSIONAL PLANNING SERVICES This AGREEMENT is made and entered into this 21st day of April, 1986, by and between the CITY OF SAN RAFAEL (hereinafter referred to as City) and RECHT- HAUSRATH ASSOCIATES (hereinafter called Consultant). A. Scope of Work: in accordance with this Agreement, the Consultant agrees to provide contract planning services as the Economic Consultant for the City of San Rafael General Plan revision as outlined in tasks described in the attached Work Program. (See Attachment A). The Consultant agrees to be available to perform the work tasks in this Agreement within the specified schedule. B. Direction: The Consultant, in performance of the Scope of Work referred to above, will work under the direction of the City's Planning Director or the Director's appointed representative. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Consultant, or any individual whose compensation for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume an obligation for or on behalf of the City. C. Schedule The Consultant agrees to complete the work tasks by the following dates: Task A -Detailed Technical Memorandum Outline by May 1, 1986. -Administrative Draft Technical Memorandum by May 6, 1986 -Final Technical Memorandum by May 12, 1986. Tasks B, C, D & E -Administrative Draft Technical Memorandum by May 12, 1986. -Final Technical Memorandum by May 16, 1986. Tasks F, G, H, I, J, K & L To be completed in timely manner as mutually determined by Consultant and Planning Director to achieve completion of the draft General Plan by September 8, 1986. D. Payment: For the payments specified herein, which the City agrees to make, the Consultant will undertake the above noted work. Payment of contract planning work shall be as follows: G"'Opy (1) Consultation fees shall be billed on a monthly basis for the time actually incurred. Each work task will be completed within the budget limit specified in the Work Program (Attachment A). Consultant fees will be billed as follows: Principal $75/hour Associate $30-50/hour (2) Payments by the City shall be made within 15 days of receiving each billing invoice. D. Terms: The terms of this Agreement shall be through December 31, 1986. Either party may terminate, with or without cause, by giving the other party thirty (30) days written notice. In the event of Agreement termination, City shall pay Consultant all sums then due and unpaid under this Agreement. Payment by City of such compensation shall be considered full and final settlement for all work performed by the Consultant under this Agreement. All completed reports and other documents and materials produced to complete the Work Tasks in Attachment A shall become the property of the City. E. Arbitration All claims or disputes between the CLIENT and the CONSULTANT relating to this Agreement shall be decided by arbitration in accordance with the rules of the American Arbitration Association, conducted in Marin County under the laws of the State of California. The decision of the arbitrator shall be final and binding on the parties. In interpreting the provisions of this Agreement, the arbitrator may make an award of costs and fees, including attorney's fees necessitated by arbitration. F. Alterations: This Agreement may be modified, as necessary, for the successful and timely completion of the services to be provided. Any alteration shall be expressed in writing, as an amendment to this Agreement, and shall be approved by both parties. Minor amendments to the Schedule and Attachment A may be made by mutual agreement of Consultant and City's Planning Director. iN WITNESS WHEREOF, City and Consultant have caused their authorized representatives to execute this Agreement the day and year first written above. ATTEST: wk), --A p JE -L M. LE0NC+N,L' it y Clerk APPROVED AS TO FORM: �l GARY T. RatIGHIANTI, ieity Attorney APPROVED AS TO CONTENT: ANNE h10 E", 'Ya nri ng Director CITY OF SAN RAFAEL LAWRENCE E. MULRYAN, Kayor CONSULTANT `---,.ECHT-HAUSRATH ASSOCIATES ��-� car••-�:•. �C',, .Ld•'trt'�., c ATTACHMENT A WORK PROGRAM ECONOMIC/FISCAL TASKS SAN RAFAEL GENERAL PLAN REVISION SECTION I MARKET INFORMATION Task A APPORTION THE ECONOMY INTO A NUMBER OF (PERHAPS ABOUT 20) SECTORS AND PROVIDE INFORMATION ON EACH OF THE SECTORS. Part of the task will be to identify the relevance of each sector to major General Plan revision planning issues. The type and amount of information provided will vary depending importance of the sector and the availability/cost mation. The following list offers an indication of of the information to be provided for each sector: (1) Estimates of Activity in San Rafael Sales Employment Floor area Land area Location on the planning of the infor- the nature Consideration will be given to historical information (trends) and regional activity as appropriate (2) Future Markets Projected needs/market demand Differentiation between local (e.g. convenience retail), regional (e.g. comparison retail) and discretionary (footloose) locators Preferred location (s) -- private market and social priorities Ability to compete for preferred locations (3) Planning Ratios (often expressed in ranges) Sales need/demand per resident/household/employee Sales per square foot floor area Parking per square foot of floor area Employment characteristics (wages, education, etc.) Changing characteristics will be considered in the preparation of information on both (2) Future Markets and (3) Planning Ratios. Task B IDENTI.. AND ANALYZE ALTERNATIVE LAND u ,c AND ACTIVITY MIXES FOR THE DOWNTOWN. The different land use and activities currently and potentially present in Downtown, will be identified and analyzed. Particular attention will be paid to the relationships among retail commercial, office and residential land uses_ Long term opportunities for and constraints to Downtown's being a viable multi -use activity center will be identified. (1) Market Opportunities and Constraints The possibility of (an)other major anchor(s) The long term considerations affecting Macy's The pressures on small, resident -serving stores such as clothing, hardware and general merchandise stores Pressures on small resident -serving service businesses Eating and drinking places Office uses Business services Residential Montecito Shopping Center Second and Lindaro redevelopment site City Corporation Yard (2) Factors To Be Considered Need/demand (from Task A) Recent and planned developmnt Relationship of various activities (e.g. the retail and service needs of downtown office and residential tenants .Uses which support evening activity Fiscal (from Section II) Task C IDENTIFY AND ANALYZE ECONOMIC ASPECTS OF OTHER AREAS OF THE CITY WITH IDENTIFIED PLANNING ISSUES. These include the Northgate, North San Rafael, East San Rafael, Francisco Boulevard West and Miracle Mile areas. Using the information from Task A the opportunities and constraints in each area will be analyzed. The relationship between -the areas and with Downtown will be considered, both in terms of (1) the ability of each area to compete for various uses and (2) the need to provide space for certain uses that may not be able to compete for space in the locations appropriate for them. SECTION II FISCAL INFORMATION Task D GENERATE REVENUE PROJECTIONS FOR EACH ECONOMIC ACTIVITY TYPE. The projections will include revenues from property taxes, sales taxes, transient occupancy taxes, business licenses and any other significant sources. They will be calculated (1) on a per square foot of floor area basis or (2) on a per employee basis and (3) on a per rush hour trip basis. Information about the property taxes will include the long term diminution due to the constraints of Proposition 13. Consideration will be given to potentially misleading uses of the information. One example of misuse is the possible double -counting arising from sales tax dependency on both retail outlets and residents/customers. Another is the need to be aware of the contributions some uses make in being a key attraction that results in sales tax revenues from other stores. Task E ANALYZE SERVICE PROVISION PLANS AND COSTS TO DETERMINE HOW LAND ALTERNATIVES WILL IMPACT ON SERVICE COSTS. Major city services (police, fire, public works, etc.) will be evaluated to determine plans for the provision of services and how these could be affected by differences in the location, amount and type of development. It is anticipated that the analysis will be undertaken in terms of four to eight service areas to be determined in conjunction with planning staff. Particular attention will be devoted to the identification of threshhold areas where service levels become compromised and/or costs escalate. The information from this analysis will be used to evaluate the order -of -magnitude fiscal impact of planning alternatives. In addition, the question of the overall impact of growth (the order -of -magnitude comparison of revenues and costs) will be addressed. One purpose of this analysis will be to identify fiscally beneficial strategies for the city. The other side of the coin will be to identify potentially expensive situations. SECTION III PARTICIPATION IN THE PLANNING PROCESS Task F WORK WITH THE PLANNING TEAM ON PLANNING ISSUES AND POLICY ANALYSIS. The General Plan Revision process calls for a period of issue identification and policy analysis. RHA staff will work with planning staff and Redevelopment Agency Downtown Retail Strategy Consultant by contributing an economic/fiscal perspective. Task G CONTRIBUTE TO AND REVIEW THE BACKGROUND REPORT AND POLICY DIRECTION ANALYSIS REPORT. These two reports will be the principal work product of the first phase of the revision process. In addition to preparing the basic memo reports summarizing work tasks A through E, RHA will work with planning staff to integrate economic and fiscal information into the two major reports. Task H ATTEND PUBLIC MEETINGS AND HEARINGS ON THE REPORTS. RHA attendance is budgeted for about three meetings. Task I WORK WITH THE PLANNING TEAM IN THE FORMULATION AND EVALUATION OF PLANNING ALTERNATIVES. RHA will be responsible for economic and fiscal considerations in this process. Task J Task K Task L PREPARE ECONOMIC ANALYSIS OF PLANNING ALTERNATIVES. The economic and fiscal impacts of each of the alternatives will be identified and evaluated. CONTRIBUTE TO DRAFT OF GENERAL PLAN. ATTEND PUBLIC MEETINGS AND HEARINGS ON THE PLAN. RHA attendance is budgeted for about three meetings. BUDGET ECONOMIC AND FISCAL WORK TASKS Tasks A-E Economic/fiscal base study $18,800 Task F Participation in planning team 1,500 Task G Report preparation 1,500 Task H Attend meetings and hearings 1,350 Task I Participation in planning team 3,000 Task J Economic/fiscal analysis of alternatives 6,000 Task K Contribute to General Plan draft 1,500 Task L Attend meetings and hearings 1,350 $35,000 The City will be billed only for time actually incurred. RNA agrees to complete each work task within the budget limit.