HomeMy WebLinkAboutCC Resolution 7330 (General Plan Consulting)RESOLUTION N0. 7330
A RESOLUTION AUTHORIZING THE SIGNING OF A
CONTRACT, LEASE OR AGREEMENT
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on behalf of
the City of San Rafael, a contract, lease or agreement with
Recht-Hausrath Associates, economic consultant for General Plan
revision,
a copy of which is hereby attached and by this reference made a part
hereof.
I, JEANtiE M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly intro-
duced and adopted at a Regular meeting of the City Council of said
City held on Monday the 21st day of April
19 86 , by the following vote, to wit:
AYES: COUICIL'.Ct•BERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan
NO'S : COUNCIL'.!:,.3ERS : None
ABSE`:
AGREEMENT FOR PROFESSIONAL PLANNING SERVICES
This AGREEMENT is made and entered into this 21st day of April, 1986, by and
between the CITY OF SAN RAFAEL (hereinafter referred to as City) and RECHT-
HAUSRATH ASSOCIATES (hereinafter called Consultant).
A. Scope of Work:
in accordance with this Agreement, the Consultant agrees to provide
contract planning services as the Economic Consultant for the City of
San Rafael General Plan revision as outlined in tasks described in the
attached Work Program. (See Attachment A). The Consultant agrees to be
available to perform the work tasks in this Agreement within the
specified schedule.
B. Direction:
The Consultant, in performance of the Scope of Work referred to above,
will work under the direction of the City's Planning Director or the
Director's appointed representative. It is understood and agreed that
the Consultant is, and at all times shall be, an independent contractor
and nothing contained herein shall be construed as making the
Consultant, or any individual whose compensation for services is paid by
the Consultant, an agent or employee of the City, or authorizing the
Consultant to create or assume an obligation for or on behalf of the
City.
C. Schedule
The Consultant agrees to complete the work tasks by the following dates:
Task A
-Detailed Technical Memorandum Outline by May 1, 1986.
-Administrative Draft Technical Memorandum by May 6, 1986
-Final Technical Memorandum by May 12, 1986.
Tasks B, C, D & E
-Administrative Draft Technical Memorandum by May 12, 1986.
-Final Technical Memorandum by May 16, 1986.
Tasks F, G, H, I, J, K & L
To be completed in timely manner as mutually determined by Consultant
and Planning Director to achieve completion of the draft General Plan by
September 8, 1986.
D. Payment:
For the payments specified herein, which the City agrees to make, the
Consultant will undertake the above noted work. Payment of contract
planning work shall be as follows:
G"'Opy
(1) Consultation fees shall be billed on a monthly basis for the time
actually incurred. Each work task will be completed within the
budget limit specified in the Work Program (Attachment A).
Consultant fees will be billed as follows:
Principal $75/hour
Associate $30-50/hour
(2) Payments by the City shall be made within 15 days of receiving each
billing invoice.
D. Terms:
The terms of this Agreement shall be through December 31, 1986. Either
party may terminate, with or without cause, by giving the other party
thirty (30) days written notice. In the event of Agreement termination,
City shall pay Consultant all sums then due and unpaid under this
Agreement. Payment by City of such compensation shall be considered
full and final settlement for all work performed by the Consultant under
this Agreement. All completed reports and other documents and materials
produced to complete the Work Tasks in Attachment A shall become the
property of the City.
E. Arbitration
All claims or disputes between the CLIENT and the CONSULTANT relating to
this Agreement shall be decided by arbitration in accordance with the
rules of the American Arbitration Association, conducted in Marin County
under the laws of the State of California. The decision of the
arbitrator shall be final and binding on the parties. In interpreting
the provisions of this Agreement, the arbitrator may make an award of
costs and fees, including attorney's fees necessitated by arbitration.
F. Alterations:
This Agreement may be modified, as necessary, for the successful and
timely completion of the services to be provided. Any alteration shall
be expressed in writing, as an amendment to this Agreement, and shall be
approved by both parties. Minor amendments to the Schedule and
Attachment A may be made by mutual agreement of Consultant and City's
Planning Director.
iN WITNESS WHEREOF, City and Consultant have caused their authorized
representatives to execute this Agreement the day and year first written above.
ATTEST:
wk), --A p
JE -L M. LE0NC+N,L' it y Clerk
APPROVED AS TO FORM:
�l
GARY T. RatIGHIANTI, ieity Attorney
APPROVED AS TO CONTENT:
ANNE h10 E", 'Ya
nri ng Director
CITY OF SAN RAFAEL
LAWRENCE E. MULRYAN, Kayor
CONSULTANT
`---,.ECHT-HAUSRATH ASSOCIATES
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ATTACHMENT A
WORK PROGRAM
ECONOMIC/FISCAL TASKS
SAN RAFAEL GENERAL PLAN REVISION
SECTION I MARKET INFORMATION
Task A APPORTION THE ECONOMY INTO A NUMBER OF (PERHAPS ABOUT 20)
SECTORS AND PROVIDE INFORMATION ON EACH OF THE SECTORS. Part
of the task will be to identify the relevance of each sector
to major General Plan revision planning issues. The type and
amount of information provided will vary depending
importance of the sector and the availability/cost
mation. The following list offers an indication of
of the information to be provided for each sector:
(1) Estimates of Activity in San Rafael
Sales
Employment
Floor area
Land area
Location
on the planning
of the infor-
the nature
Consideration will be given to historical information (trends)
and regional activity as appropriate
(2) Future Markets
Projected needs/market demand
Differentiation between local (e.g. convenience retail),
regional (e.g. comparison retail) and discretionary
(footloose) locators
Preferred location (s) -- private market and social
priorities
Ability to compete for preferred locations
(3) Planning Ratios (often expressed in ranges)
Sales need/demand per resident/household/employee
Sales per square foot floor area
Parking per square foot of floor area
Employment characteristics (wages, education, etc.)
Changing characteristics will be considered in the preparation
of information on both (2) Future Markets and (3) Planning
Ratios.
Task B IDENTI.. AND ANALYZE ALTERNATIVE LAND u ,c AND ACTIVITY MIXES FOR THE
DOWNTOWN. The different land use and activities currently and
potentially present in Downtown, will be identified and analyzed.
Particular attention will be paid to the relationships among
retail commercial, office and residential land uses_ Long term
opportunities for and constraints to Downtown's being a viable
multi -use activity center will be identified.
(1) Market Opportunities and Constraints
The possibility of (an)other major anchor(s)
The long term considerations affecting Macy's
The pressures on small, resident -serving stores such as
clothing, hardware and general merchandise stores
Pressures on small resident -serving service businesses
Eating and drinking places
Office uses
Business services
Residential
Montecito Shopping Center
Second and Lindaro redevelopment site
City Corporation Yard
(2) Factors To Be Considered
Need/demand (from Task A)
Recent and planned developmnt
Relationship of various activities (e.g. the retail and
service needs of downtown office and residential
tenants
.Uses which support evening activity
Fiscal (from Section II)
Task C IDENTIFY AND ANALYZE ECONOMIC ASPECTS OF OTHER AREAS OF THE CITY
WITH IDENTIFIED PLANNING ISSUES. These include the Northgate,
North San Rafael, East San Rafael, Francisco Boulevard West
and Miracle Mile areas. Using the information from Task A the
opportunities and constraints in each area will be analyzed.
The relationship between -the areas and with Downtown will be
considered, both in terms of (1) the ability of each area to
compete for various uses and (2) the need to provide space
for certain uses that may not be able to compete for space in
the locations appropriate for them.
SECTION II FISCAL INFORMATION
Task D GENERATE REVENUE PROJECTIONS FOR EACH ECONOMIC ACTIVITY TYPE.
The projections will include revenues from property taxes,
sales taxes, transient occupancy taxes, business licenses and
any other significant sources. They will be calculated (1) on
a per square foot of floor area basis or (2) on a per employee
basis and (3) on a per rush hour trip basis. Information
about the property taxes will include the long term diminution
due to the constraints of Proposition 13.
Consideration will be given to potentially misleading uses of
the information. One example of misuse is the possible
double -counting arising from sales tax dependency on both
retail outlets and residents/customers. Another is the need
to be aware of the contributions some uses make in being a key
attraction that results in sales tax revenues from other
stores.
Task E ANALYZE SERVICE PROVISION PLANS AND COSTS TO DETERMINE HOW
LAND ALTERNATIVES WILL IMPACT ON SERVICE COSTS. Major city
services (police, fire, public works, etc.) will be evaluated
to determine plans for the provision of services and how these
could be affected by differences in the location, amount and
type of development. It is anticipated that the analysis will
be undertaken in terms of four to eight service areas to be
determined in conjunction with planning staff. Particular
attention will be devoted to the identification of threshhold
areas where service levels become compromised and/or costs
escalate.
The information from this analysis will be used to evaluate
the order -of -magnitude fiscal impact of planning alternatives.
In addition, the question of the overall impact of growth (the
order -of -magnitude comparison of revenues and costs) will be
addressed. One purpose of this analysis will be to identify
fiscally beneficial strategies for the city. The other side
of the coin will be to identify potentially expensive
situations.
SECTION III PARTICIPATION IN THE PLANNING PROCESS
Task F WORK WITH THE PLANNING TEAM ON PLANNING ISSUES AND POLICY
ANALYSIS. The General Plan Revision process calls for a
period of issue identification and policy analysis. RHA
staff will work with planning staff and Redevelopment Agency
Downtown Retail Strategy Consultant by contributing an
economic/fiscal perspective.
Task G CONTRIBUTE TO AND REVIEW THE BACKGROUND REPORT AND POLICY
DIRECTION ANALYSIS REPORT. These two reports will be the
principal work product of the first phase of the revision
process. In addition to preparing the basic memo reports
summarizing work tasks A through E, RHA will work with
planning staff to integrate economic and fiscal information
into the two major reports.
Task H ATTEND PUBLIC MEETINGS AND HEARINGS ON THE REPORTS. RHA
attendance is budgeted for about three meetings.
Task I WORK WITH THE PLANNING TEAM IN THE FORMULATION AND EVALUATION
OF PLANNING ALTERNATIVES. RHA will be responsible for
economic and fiscal considerations in this process.
Task J
Task K
Task L
PREPARE ECONOMIC ANALYSIS OF PLANNING ALTERNATIVES. The
economic and fiscal impacts of each of the alternatives will
be identified and evaluated.
CONTRIBUTE TO DRAFT OF GENERAL PLAN.
ATTEND PUBLIC MEETINGS AND HEARINGS ON THE PLAN. RHA
attendance is budgeted for about three meetings.
BUDGET
ECONOMIC AND FISCAL WORK TASKS
Tasks
A-E
Economic/fiscal base study
$18,800
Task
F
Participation in planning team
1,500
Task
G
Report preparation
1,500
Task
H
Attend meetings and hearings
1,350
Task
I
Participation in planning team
3,000
Task
J
Economic/fiscal analysis of alternatives
6,000
Task
K
Contribute to General Plan draft
1,500
Task
L
Attend meetings and hearings
1,350
$35,000
The City will be billed only for time actually incurred. RNA agrees
to complete each work task within the budget limit.