HomeMy WebLinkAboutCC Resolution 7065 (Personnel Services)RESOLUTION NO. 7065
A RESOLUTION AUTHORIZING THE SIGNING Or A
CONTRACT, LEASE OR AGREEMENT
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on behalf of
the City of San Rafael, a contract, lease or agreement with
Coonerative Personnel Services, State of California, for services
commencing April 1, 1985 and terminating March 31, 1988,
a copy of which is hereby attached and by this reference made a part
hereof.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby
certify that the foregoing resolution was duly and regularly intro-
duced and adopted at the Regular meeting of the City Council
of said City held on Yonday the First day of April
19 85 , by the following vote, to wit:
AYES: COUNCILMEMBERS: 13reiner, Frugoli, Nave & Mayor Mulryan
NOES: COUNCILt'lEMBERS : None
ABSENT: COUNCILMEMBERS: Russom
JEAD E M. LEONCINI, City Clerk
0 ) u"
" �_TNAL -ioo'
R 1'4 M
COST SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this first
day of April , 1985, at Sacramento, County of Sacramento,
State of California, by and between the CALIFORNIA STATE PERSONNEL
BOARD, COOPERATIVE PERSONNEL SERVICES, through its duly appointed,
qualified and acting Executive Officer or his authorized representa-
tive, hereinafter called the Board, and the CITY OF SAN RAFAEL,
hereinafter called the Local Agency.
WITNESSETH
That the parties, for and in consideration of the covenants, conditions,
agreements, and stipulations expressed, and pursuant to authority con-
tained in Section 18707, Government Code, hereby agree to the conditions
as found in attached "Cost Services Contract Rules and Procedures" ma -ked
as Exhibit A and "Written Examination Price List" marked as Exhibit E
which are incorporated herein by reference and made a part hereof.
Exhibit B may be amended by the Board from time to time without
renegotiating the contract.
Further, the parties agree that the Board shall, as a normal course o=
action, submit invoices covering those services rendered during a
calendar month and the Local Agency agrees to pay such invoices within
thirty days following receipt thereof.
The provisions of the attached Fair Employment and Housing Practices
Addendum, Standard Form 3 (4/65), are incorporated by reference and made
a part of this contract.
The term of the contract commences April 1, 1985 and terminates upon
giving the other party 30 days written notice of termination.
In the event of termination, the Board will be paid such amount as is
due under the contract to and including the effective date of termination
ATTEST:
cox -v-;-
EANNE M. LEONCINI
City Clerk
Approved as to form:
ASST. C I1 Y ATTUnNEy
ST TE PER NN L BO
By �
Manager, Cooperative Personnel Services
Title
LOCAL AGENCY
City of San Rafael
Name of Agency
LAWRENCE E. MULRYAN
Mavor
Title
Exhibit A
cF'..1; CO":P ,cj
PULES AND PROCEDURES
Section I - General Conditions
In performing the services incident to the planning, scheduling, preparation,
construction and scoring of written examinations for classifications to be
mutually agreed upon by the Local Agency and the Board, the following provi-
sions shall govern:
a. Scheduling of Examinations.
Whenever during the term of this agreement, the Local Agency
desires the services of the Board in the preparation of a
written examination for a job classification, the Local Agency
will submit to the Board a request for such services. This
request shall include examination dates and closing dates for
filing applications. These dates shall be set by the Local
Agency within the guidelines of the Board to allow sufficient
time for examination scheduling and preparation.
b. Information to be Furnished by Local Agency.
The Local Agency shall supply the Board with a written descrip-
tion of the work performed in the classes for which the Local
Agency desires an examination prepared, including a statement
of the minimum and/or desirable qualifications and the salary
of the class.
C. Notification of Number of Competitors.
Immediately after the closing date for filing applications, but
not less than 10 working days prior to the examination date,
the Local Agency will notify the Board of the total number of
competitors in each classification.
d. Preparation of Test Materials.
The Board shall construct a written examination, based on the
information furnished by the Local Agency, for each job classi-
fication for which an examination has been requested by the
Local Agency and agreed upon by the Board.
e. Transmittal of Test Materials.
Tlie Board shall transmit to the Local Agency sufficient exami-
nation booklets, instructions for administering the examination
and such other material as the Board may deem necessary.
f. Administration of Test and Return of lest *Lgterials.
The Local Agency shall adrinister the era-ination in accordance
with instructions provided by the Board and immediately following
the examination will return to the Board all used and unused
examination booklets, keyed booklets, scoring keys, instructions,
and any other materials furnished by the Board and not consumed
(except that in such cases as provided in paragraphs I(i), I(j),
and I(m) time extensions may be granted by the Board).
g. Re -Use of Test Material.
The Local Agency requesting test material for use on a specific
date will not be allowed to re -use the tests on another date
without prior permission of the Board.
h. Scoring of Tests.
At the discretion of the Local Agency, the responsibility for
the scoring of tests may be delegated to the Board. In such
cases, the Board will score the answer sheets and report the
results, together with a recommended qualifying score, to the
Local Agency within 14 working days after the answer sheets
are returned to the Board, provide:; that in unusual circur-
stances involving large numbers of competitors or unforeseen
difficulties in adr^inistration of the test, the Board may
extend the period for receipt of results.
i. Test Papers Inspection Under Local Agency Policy.
If the Local Agency has an officially adopted rule or established
policy regarding candidates' privilege of inspecting a keyed copy
of an exarination or answer sheets following the examination, and
this rule or policy has been submitted in writing to the Board at
least 10 days prior to the first examination scheduled under this
agreement for wiiich such inspection is desired, the Board will
comply with the inspection privileges as officially recognized by
the Local Agency except that no inspection shall be allowed for
standardized test materials, or tests preduplicated as form tests
or semi -form tests, or of questions not scored by an absolute
standard. During key inspection a representative of the Local
Agency personnel or administrative office will be present to
assure that no candidate takes away with him any notes regardin�-
a test question. Upon request of the Local Agency and when sub-
mitted in writing by a candidate who participated in the examina-
tion, the Board will analyze protests resultinp from such review
and recommend the action to be taken by the Local Agency.
J. Test Papers Inspection Under Board Policy.
If the Local Agency has no officially adopted rule or established
policy regarding candidates' privilege of inspecting a keyed copy
of an examination or answer sheet(s) follorring the examination
and wishes to allow such an inspection privilege, the following
policy of the Board shall govern:
-2-
I . Kc v Inspection. Inspection of r leve(' copy of the
exa-inatior, quc�tion hoof., w'.ic i-, for the purpose
of reouestinp a revie% of suc; iter, a the candidate
may believe are incorrect or improperly keyed, will
be allowed for the five worl.inr d ivr irtlediately
following an examination, providing this has been
requested by the Local Agency at least 10 days prior
to the examination. The inspection time allowed a
candidate will not exceed one -Half the amount of time
originally allowed to answer the question during; the
administration of the examination. During kev inspec-
tion a representative of the personnel or administra-
tive office of the Local Agency uriil be present to
assure that the candidate takes no notes of any kind
regarding anv test materials. Upon request of the
Local Agency and when submitted in writing by a candi-
date who participated in the exarination, the Board
will analyze protests resulting fror suc}+ review and
recommend the action to be taken by the Local Agency.
2. Answer Sheets) Inspection. Inspection of a candidate's
answer sheet s), which is for the purpose of detecting
whether anv clerical or other error has been made in
the scoring, of the answer sheets, shall be allowed for
a 14 -calendar -day period immediately following the
notification to the candidate of examination results.
Upon request, the Board will return the candidate's
answer sheet(s) after scoring and a copy of a keyed
answer sheet(s) to the Local Agency. Candidates are
not allowed to review the question booklet during this
inspection period. Not more thar. one hour will normally
be allowed for answer sheet(s) review, during which time
a representative of the personnel or administrative office
of the Local Agency shall be present to assure that no
changes or marks of any kind are made by the candidate on
his answer sheet(s) or the keyed answer sheet(s).
3. Certain Tests Not to be Open for Fier• Inspection. Stan-
dardized tests, and tests preduplicated as form tests
and semi -form tests, and questions not scored by an
absolute standard will not be available for keyed copy
inspection nor may candidates be allowed to review
copies of these tests at anv time.
k. Retention of Test Material by the Board.
The Board shall, if requested by the Local Agency, retain the
completed question booklets or answer sheet(s) for such reasonable
period of time as the Local Agency's rules ra_v prescribe.
MIS
I . Ate. encu Responsibilities
The Agency shall perform all parts of the examination process, the
performance of which has not specifically been requested of and
agreed to by the Board, and shall assume responsibility for the
conformity of the examination process to any applicable laws, rules,
or ordinances and for the examination as a whole. Under the selection
guidelines of the Equal Employment Opportunity Commission and the
California Fair Employment Practices Commission, the Agency as test
user is responsible for the results of the selection process and must
be prepared to demonstrate that the process is valid and meets other
testing standards if it adversely affects groups protected by fair
employment laws.
The Agency agrees to hold harmless the Board, its officers, agents,
and its employees from, and to indemnify the Board, its officers,
agents, and its employees from, any damages or liability which may
arise from the use by the Agency of any examination or selection
procedure which is the subject of this agreement.
M. Extended Usage
If the Local Agency wishes to administer examinations on a continuous
basis for certain mutually agreed upon classes, the Board may, in its
discretion, supply the examination booklets, a scoring key and instruc-
tions for extended usage. Extended usage is defined as the Local
Agency's retention of examination booklets and instructions after
their initial administration for the purpose of readministering them.
The Local Agency will score such examinations.
D. Security of Test Material
A11 test materials supplied by the Board under this agreement shall
be and remain the property of the Board, and shall be held and stored
in a manner that will prevent unauthorized persons from having access
to it. The Agency agrees to be responsible for the security of all
test materials supplied to the Agency and agrees to reimburse the
Board for a portion or all of the replacement costs, as determined
by the Board, for test materials that are lost or whose value for
testing purposes, in the opinion of the Board, may have been destroyed
while said test materials were subject to the custody of the Agency.
Question booklets shall not be duplicated nor test questions copied by
the Agency, under any circumstances.
If any test material obtained from the Board should become involved
in legal proceedings by a court or other body vested with legal
authority, the Agency will take appropriate measures to safeguard
the confidentiality of the test material including answer sheets such
as by motion for protective order.
-4-
o. Examination Charges
In consideration of the performance by the Board of the testing
services specifically described in this Exhibit, the Agency agrees
to reimburse the Board in accordance with "Written Examination Price
List" (Exhibit B).
p. Canceled or Postponed Examinations
Agencies may be billed for work done on a canceled or postponed
examination up to the time the Board is notified of such action.
Under certain circumstances, credit may be given for work already
performed if the test is rescheduled.
-5-
Section 11 - Special Services
Upon the request of the Local Agency, the Board, in its discretion, shall
supply any or all of the following special services:
a. Advice and assistance on examining procedures and problems.
b. Preparation and distribution of examination Publicity.
c. Distribution, receipt, and appraisal of applications.
d. Preparation, administration and scoring of essay, problems
and performance tests.
e. Advice on and conduct of oral interviews.
f. Preparation of eligible lists.
g. Preparation of special information or affidavits regarding
examinations provided, including giving of depositions and
presentations in court required by legal action arising from
use of any Board examination.
h. Other technical personnel services.
-6-
Exhibit B ti Cost Service
Contract Agreement
Stock Tests
Number of
Candidates
Scheduled
1 - 10
11 - 50
51 or more
Custom Tests
Number of
Candidates
Scheduled
1 - 10
11 - 50
51 or more
Suck "K" Tests*
Number of
Candidates
Scheduled
1 - 10
11-50
51 or more
COOPERATIVE PERSONNEL SER' ICLS
REVISED TEST RENTAL RATES FOR 84/85
Schedule A
(CPS Scored and
Tabulated)
$200 minimum charge.
$200 plus $4.95 ptr
candidate over 10.
$398 plus $4.65 per
candidate over 50.
Schedule A
(CPS Scored and
Tabulated)
$360 minimum charge.
$360 plus $5.65 per
candidate over 10.
$586 plus $5.50 per
candidate over 50.
Schedule A
(CPS Scored and
Tabulated)
$200 minimur.. charge.
$200 plus $5.65 per
candidate over 10-
$426 plus $5.50 per
candidate over 50.
Efftctivt
Jule 1, Ig84
Schedule B
(Scored by
Agency)
$160 minimum charge -
$16'. plus 5:..2' pL ,
candidate over 10.
$330 plus $4.00 per
candidata over 50.
Schedule B
(Scored b}
Agenc% )
$320 minimum charge.
$320 plus $5.00 per
candidate over 10.
$520 plus $4.80 per
candidate over 50.
Schedule B
(Scored by
Agency )
$175 minimum chargL.
$175 plus $5.00 per
candidate over I0.
$375 plus 54.80 per
candidate over 50.
*A Stock "K" test is a custom test which is readministered with no change
in content.
Lxhibit B to Cost Service -7- Effective
Contract Agreement July 1, 14E.:
Entry Police (Stock Series 1020) and
Entry Fire Tests
Number of
Schedule A
Number of
Schedule B
Candidates
(CPS Scored and
Candidates
(Scored by
Scheduled
Tabulated)
Scheduled
Agency)
1 or more
$125 plus $6.35
1 - 50
$90 plus $5.65
per candidate.
per candidate.
51 or more
$373 plus $5.15
per candidate
over 50.
Extended Usage Costs
(1) A maximum of 25 test booklets can be released for extended usage; and
(2) The cost for extended usage is the first-time cost from the Cooperative
Personnel Services Test Rental rates, and $110.00 each month thereafter.
Special Services
Listed examination prices cover the cost of normal consultation and examina-
tion preparation services. Additional services bevond normal will be charged
at the appropriate billing rate or fee. Examples of such services include:
I. Preparation of special material or revision of existing materials
which can be utilized in one agency only; for example, materials
covering local building codes, and individual department rules and
regulations.
2. Research and analysis of candidate appeals, at a cost of $48 for
each appeal denied. (If an item is found to be faulty, Cooperative
Personnel Services will absorb the cost of analyzing and responding,
to the appeal.)
3. An unusually high amount of technical or clerical staff time being
spent to meet an agency's examining needs. Several examples are:
a. Agencies requesting, they be sent review copies of
custom test segments will be charged $3.80 per
15 -item segment. The charge can be waived for
agencies making significant contributions to the
quality of the custom test items sent for the test,
by sourcing items, rewriting outdated items, or by
writing new test items.
Exhibit B to Cost Service -3- Effective
Contract Agreement July 1, 198"
b. Agencies requesting a lengthy custom written test
(120 or more test items) will be charged for actual
costs for typing time exceeding three (3) hours.
C. Agencies which call in higher candidate counts after
the originally estimated number of test booklets has
been duplicated and assembled, will be charged for
actual costs for any additional press work required
to meet the higher candidate count.
4. Proctor services and arrangements for test administration
arranged for or provided by Cooperative Personnel Services.
S. General consultation on selection systems and other services
not directly related to a specific examination.
6. Scoring of problem and essay type questions.
7. Preparation of special information regarding the content,
coverage, or validity of the provided examination, prepara-
tion of affidavits, giving, of depositions, and preparation
for an appearance in court which is required in connection
with any legal action pertaining to the use of any examina-
tion provided by the Board.
Canceled or Postponed Examination=
Agencies will be billed for work done on a canceled or postponed examina-
tion up to the time we are notified of such action.. Under certain circur.-
stances, credit may be given for wore alread, performed if the test is
rescheduled.
Performance Tests
An additional charge of $7.20 per candidate is assessed for scoring, either
typing or stenographic performance tests.
Charges for other performance test materials and services vary, depending.
upon the type of service. For specific information, please contact one of
our offices.
Common Book
Charges for "Common Book" custom examinations will be: full cost for the
base examination, plus half cost for the added classes. A "Common Book"
examination is one prepared for successive classes in a series (such as
Associate and Senior Engineer). All competitors take the base examination;
only competitors for the higher level take the last several segments.