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CD Professional Planning Services 2017; Amendment 1FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL PLANNING SERVICES This Amendment is made and entered into as of the day of CSC u4 u c-& 2017, "CIT by and between the CITY OF SAN RAFAEL (hereinafter Y"), and the METROPOLITAN PLANNING GROUP, a California Corporation also known as the "M -GROUP" (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on October 3, 2016, the City Council adopted Resolution No. 14200, authorizing the execution of an Agreement between the CITY and the CONTRACTOR for professional planning services. The Agreement was subsequently executed and was valid until June 30, 2017 and set forth a billing cap of $105,000.00; and WHEREAS, the Agreement includes a provision in Section 5.0 (Term of Agreement) that states "upon mutual agreement and subject to approval of the City Manager, the agreement may be extended for an additional period of six months, provided that such extension shall not increase the total compensation established by the agreement..." WHEREAS, the City has not yet completed it recruitment for the vacant planner position and the services of a contract planner remain necessary. Therefore, it has been determined that the term of the agreement should be increased by an additional 6 months. WHEREAS, the agreement has $47,4376.50 remaining on the total billing cap of $105,000 and this amendment would not alter the total billing cap. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend and replace Section 5 of the Agreement for Professional Planning Services executed on October 17, 2016 in it's entirety, as follows: 5. TERM OF AGREEMENT. The services to be performed under this Agreement shall commence on October 17, 2016 and shall continue through December 31, 2017, unless earlier terminated as provided in Section 6 of this Agreement. FURTHERMORE, All of the other sections, provisions, terms and obligations of the Agreement for Professional Planning Services, executed on October 17, 2016, shall remain valid and shall be in force with the execution of this amendment. ► - 3 - 6,L3 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR By: 4j,: UTZ, Ci ger ` Name: ' 19— Title: Mi N G I PA -1i ATTEST: ef - 4e, 2." ESTBER C. BElRNE, City Clerk APPROVED AS TO FORM: CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: CDD Project Manager: Raffi Boloyan Extension: x3095 Contractor Name: M -Group Contractor's Contact: Heather Hines Contact's Email: 707.540.0723 x 206 or hhines@m-group.us ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER requires Citv Manager approval DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 9/7/2016 7/17/2017 RB Attorney with printed copy of this routing form 9/7/2016 6 City Attorney Review and approve hard copy of signed b. Email contract (in Word) & attachments to City agreement Atty c/o Laraine.Gittens@cityofsanrafael.org 7 City Attorney Review and approve insurance in PINS, and bonds 2 City Attorney a. Review, revise, and comment on draft agreement ("lick here to ❑ 8 City Manager/ Mayor and return to Project Manager enter a date. ❑ 9 City Clerk Attest signatures, retains original agreement and b. Confirm insurance requirements, create Job on forwards copies to Project Manager PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to 7/10/2017 contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ® N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract > $125,000 4-3-C-.23 Date of Council approval — Extension of term only requires Citv Manager approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 7/17/2017 RB Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official l t 9 City Clerk Attest signatures, retains original agreement and ( I forwards copies to Project Manager 4-3-C-.23