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CM Bike Fix-it Stations MOU�� RA Fj ' -4� San Rafael Chamber �rY WITH A �` MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF SAN RAFAEL AND SAN RAFAEL CHAMBER OF COMMERCE This Memorandum of Understanding is made and entered into this day of Jt �14)Merce 2017 by and between the City of San Rafael (hereinafter called City) and San Rafael Chamber of (hereinafter called Chamber). Whereas, the Chamber has donated to the City three bike fix -it stations for installation on public property; Now, therefore the City and the Chamber, for the considerations hereinafter named, agree as follows regarding the bike fix -it stations: City of San Rafael: 1. Agrees to the installation of bike fix -it stations at Albert J. Boro Community Center, the San Rafael Library in downtown San Rafael, and a third yet -to -be -determined location. City's Public Works staff will install the stations at no cost to the Chamber; 2. Understands that the City of San Rafael will not be responsible for maintenance of the fix -it stations in any form, including purchase and installation of replacement parts or graffti removal; 3. Reserves the right to remove the bike fix -it stations at the City's discretion (e.g., a nuisance develops due to vandalism, it accumulates trash, or other unsafe items, etc.), at no cost to the Chamber; and 4. In the event the City chooses to remove the bike fix -it stations from their initial locations, the City, at its sole option, will either reinstall them at new sites mutually agreed to by the City and the Chamber, or reconvey the removed bike fix -it stations to the Chamber. San Rafael Chamber of Commerce: 1. Agrees to determine the re -distribution of the fix -it stations if and when returned by the City of San Rafael to the Chamber. In witness whereof, the City and Chamber have caused their author4ed representatives to execute this Memorandum of Understanding the day and year first written above. CITY OF SA FAEL: Jim S hutz City anager Public Works File No.: 06.08.49 M SAN RAFAEL CHAMBER OF COMMERCE: 1 N jone Webster President and CEO RAFq�I 1 i 2 �o /Ty WITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager's Office Project Manager: Jim Schutz Extension: 3475 Contractor Name: San Rafael Chamber of Commerce Contractor's Contact: Joanne Webster Contact's Email: jwebster@srchamber.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT I DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date b. Email contract (in Word) & attachments to City 5/3/2017 Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 5/8/2017 N LAG and return to Project Manager 5/8/2017 N LAG b. Confirm insurance requirements, create Job on N/A PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date 4 Project Manager When necessary, * contractor -signed agreement N N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑ Public Works Contract > $125,000 Date of Council approval Click here toenter a date PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City �� Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement OW 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager