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CM Mail Services for Ritter Center ClientsGRANT AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND THE UNITED STATES POSTAL SERVICE FOR PROVISION OF MAIL SERVICES FOR RITTER CENTER CLIENTS THIS GRANT AGREEMENT is made and entered into this (lft, day of 0.1-tqttIL 2017, by and between the City of San Rafael, a California charter city ("CITY"), and the United States Postal Service ("USPS"), collectively the "Parties". WHEREAS, CITY and the Ritter Center, a nonprofit organization providing support services to homeless and low-income persons at 16 Ritter Street in San Rafael, have entered into a Memorandum of Understanding dated August 15, 2016 (the "MOU") in which they agreed to cooperate to effect certain operational changes at the Ritter Center in an effort to mitigate certain perceived adverse impacts of the Ritter Center's operations on persons and businesses in the CITY'S downtown area; and WHEREAS, pursuant to the MOU, CITY is working with the Ritter Center to provide mail services to Ritter Center clients at a location other than Ritter Center's offices at 16 Ritter Street, San Rafael, and CITY has undertaken the lead role in identifying such alternative mail services; and WHEREAS, in furtherance of those efforts, CITY has worked with USPS to develop a program, to be supervised by the Ritter Center and funded by CITY, to provide individual post office boxes to Ritter Center clients at the USPS Post Office at 40 Bellam Boulevard, San Rafael, 94901-5333; and WHEREAS, USPS has agreed to provide one hundred (100) individual post office boxes for use in the planned program according to procedures it will establish with the Ritter Center, at a total cost of $9,000 for a period of one year; q -3-LA;q '00-'L, 1 NOW, THEREFORE, it is mutually agreed and understood by the Parties as follows: STATEMENT OF AGREEMENT 1. The foregoing recitals shall be considered to be part of this Grant Agreement. 2. CITY shall grant to USPS the sum of $9,000 from City's Homeless Initiative Budget funds, by check made payable to the United States Postal Service, within thirty (30) days following the date of this Grant Agreement. 3. USPS shall keep accurate records of the receipt and deposit of all grant funds provided by CITY hereunder. 4. USPS shall use such grant funds only for the purpose of providing post office boxes to clients of the Ritter Center as described in this Grant Agreement for a term of one year, to commence on a mutually agreeable date not later than sixty (60) days following the date of this Grant Agreement. 5. All notices under this Grant Agreement shall be in writing (unless otherwise specified) delivered to the parties by hand, by fax, by commercial courier service, or by United States mail, postage prepaid, addressed to the parties at the addresses set forth below or such other addresses as the Parties may designate by notice. For CITY: Andrew Hening Director of Homeless Planning & Outreach 1400 Fifth Avenue San Rafael, CA 94901 Phone: (415) 485-3055 Fax: (415) 459-2242 and rew. hen inq(cDcitvofsan rafael. orq For USPS: Erika A. Garro Postmaster 40 Bellam Blvd San Rafael, CA 94901 Phone: (415) 456-6306 Fax: (415) 456-5136 Erika.A.Garro(@usps.gov 6. In the event USPS determines for any reason that it is necessary to terminate the program services described herein prior to the termination of the one year term, USPS shall provide notice of such termination to CITY and, within 30 days after the termination date, shall return to CITY a portion of the grant funds equal to the percentage of the full term remaining after the termination date. 7. The terms and provisions of this Grant Agreement shall extend to and be binding upon and inure to the benefit of any assignee or legal successor to any of the Parties to this Grant Agreement. WHEREFORE, this Grant Agreement is executed by the duly authorized representatives of each of the Parties, as of the date first set forth above. [Printed name and title] CITY OF SAN RAFAEL By: -..� JI S HUTZ, ity MFnager Attest: By. '-�! n /� a-ecP.r,, ESTHER BEIRNE, City Clerk Approved as to Form: By: to�w�- LISA A. GOLDFIEN, PIssistant City Attorney CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: City Manager's Office Project Manager: Andrew Hening Extension: 3055 Contractor Name: United States Postal Service—San Rafael Main Branch Contractor's Contact: Erika Garro Contact's Email: Erika.A.Garro@usps.gov ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor N/A ❑x b. Email contract (in Word) & attachments to City AH Atty c/o Laraine.Gittens@cityofsanrafael.org ❑X 2 City Attorney a. Review, revise, and comment on draft agreement 7/25/2017 and return to Project Manager N/A ❑X b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to 8/4/2017 contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ❑X N/A AH agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑X Public Works Contract > $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed T/L 1201-1 agreement G 7 City Attorney Review and approve insurance in PINS, and bonds PIA J /n (for Public Works Contracts) J"`/[ f�9 8 City Manager/ Mayor Agreement executed by Council authorized official I� 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager g( ( if I L4 3 - i O