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PW Albert Park Playground Impr AmendmentAMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES WITH ABEY ARNOLD ASSOCIATES, INC. FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES THIS AMENDMENT to Professional Services Agreement is entered into thisae day of SSG°' _ , 2017 by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and ABEY ARNOLD ASSOCIATES, INC., a corporation (hereinafter "CONTRACTOR"). 110 WHEREAS, on November 7, 2016, the CITY and CONTRACTOR entered into a Professional Services Agreement for design services (the "Agreement") in connection with the Albert Park Playground Improvements Project, in an amount not to exceed $37,955.00; and WHEREAS, the CITY now desires CONTRACTOR to provide additional design and construction support services for the Albert Park Playground Improvements Project; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section 2 of the Agreement entitled "DUTIES OF CONTRACTOR" is amended to include the additional services described as Work Tasks I, II, and III in CONTRACTOR's proposal dated May 24, 2017, attached to this Amendment as Exhibit "A" and incorporated herein by reference. 2. Section 4 of the Agreement entitled "COMPENSATION" is amended to include additional compensation not to exceed $54,080.00 for the services of CONTRACTOR to be provided pursuant to this Amendment, as specified in Exhibit "A", for a total contract amount not to exceed $92,035.00. 3. Except as specifically amended herein, all of the provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in force after this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date first set forth above. CITY OF SAN RAFAEL ABEY ARNOLD ASSOCIATES, INC. By: Jii SC l utz, City a ager Name: -,iv /�� Title:""2,/ ATTEST: ZZs /z G - (S'uR".e ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN it Atfoihe Y Y 2 May 24, 2017 Kevin McGowan Department of Public Works City of San Rafael 1 1 1 Morphew Street San Rafael, CA 94901 Dear Kevin: abey �j arnoId AS S U 4.: F A T E S GANVSCAPE ARCHiTE CTS The following is our scope of work and fee proposal for continuing our work on the Albert Park Play Area. After completing the Concept Plan and outreach to the community, we are ready to continue working on final plans for bidding and installation. Summary: The Concept Plan is ready to go to Council for final approval. To get to this point, we have met with City Staff and the Community B Team to set the scope and location of the project. Then we introduced the project to the community and VIP City Staff for input. After receiving input from the community and City Staff, we finalized the Concept Plan and presented it to the community for feedback. Overall, the input has been favorable so we feel confident that we are pointed in the right direction. City Staff is still receiving ongoing community input on the Concept Plan that can be incorporated in the final design and construction document phase as minor adjustments to the Concept Plan. Our fee proposal for continuing with final plans and construction documents phase is as follows: Scope of Work and Fee: Work Task Fee Project Management and Coordination $5,520.00 A. 3 City Staff progress meetings. B. Incorporate final comments from Concept. C. Provide schedule and updates. II. Construction Documents Phase $38,180.00 A. Design Development of Concept. B. 35% Plans, Specs. and Estimate. C. 65% Plans, Specs. and Estimate. D. 95% Plans, Specs. and Estimate. E. Final Plans and Specifications for bidding. F. Use City boiler plate for specifications. G. Provide bid items list. H. Submit drawings to MMWD for approval. III. Construction Installation Phase $10,380.00 A. Preconstruction Meeting. B. Site visits during construction. C. Review contractor submittals. D. Respond to contractor RFIs. E. Change order assistance. F. Final installation review and punch list. Items 1 -III will be billed monthly basis. Any work provided in addition to items above will be billed as extra services at $175.00 per hour for consultation and meeting time, $120 per hour for design time and $100.00 per hour for drafting and administration or on an agreed upon lump sum basis. This fee proposal anticipates using any remaining fee that is left over from the Concept Plan phase agreement. This will help keep our additional construction drawings phase total fee down. I am attaching our hourly task fee breakdown along with scope and responsibility items confirmation. The community is very enthusiastic about this project. We feel that being the designers of the project, we can further expedite the process for timely installation. Please let me know if you have any questions or concerns. Sincerely, Phil Abey San Rafael Albert Park Construction Documents Phase Proposal 2 of 2 Fee Proposal Client: City of San Rafael Project: Albert Park Improvements Construction Documents Date: April 20, 2017 Abey Arnold Associates CONSTRUCTION DOCUMENTS PHASE: Principal (AAA) Work Task Hrs $175/hr 0.00 Preliminary Design Phase (completed under separate contract) 0.01 Preliminary Plan O 0.02 Parking lot study 0 0.03 Preliminary Estimate O 0.04 3 City Staff progress meetings 0 0.05 2 Community outreach meetings O 0.06 1 VIP City Staff meeting on design 0 0.07 Park and Recreation meeting on design O ^R Cit•• r'^••^^" maatinn ^^ --,inn (fnrth(-.nminn) 0 0.09 Design Development for Construction Documents $0.00 1.00 Project Management and Coordination 1.01 3 City Staff progress meetings 1.02 Incorporate final comments on Preliminary Plan 1.03 Provide schedule and project updates 2.00 Construction Documents Phase 2.01 Design Development of Preliminary Plan 2.02 35% Plans, Specs and Estimate 2.03 65% Plans, Specs and Estimate 2.04 95% Plans, Specs and Estimate 2.05 Final Plans and specifications for Bidding 2.06 Use City boiler plate for specifications 2.07 Provide Special Provisions for specifications 2.08 Provide Bid item list 2.09 Drawing submittal to MMWD for approval Total Hours by Individual Sub -Totals by Individual Designer (AAA) Drafting (AAA) Hrs $120/hr Hrs $100/hr Firm Sub - Consultant Total $0.00 O $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 O $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 O $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 O $0.00 $0.00 $0.00 $0.00 �n nn n 1�n ^^ �n nn 1�n nn Qn nn Use remaining $1,400.00 amount from Preliminary Phase for Construction Documents DD 6 $1,050.00 0 $0.00 4 $700.00 8 $960.00 6 $1,050.00 8 $960.00 $0.00 $0.00 $1,050.00 $800.00 $0.00 $2,460.00 $0.00 $0.00 $2,010.00 Use remaining amount from Preliminary Phase for Construction Documents DD 16 $2,800.00 24 $2,880.00 42 $4,200.00 $0.00 $9,880.00 8 $1,400.00 16 $1,920.00 42 $4,200.00 $0.00 $7,520.00 8 $1,400.00 16 $1,920.00 36 $3,600.00 $0.00 $6,920.00 4 $700.00 8 $960.00 16 $1,600.00 $0.00 $3,260.00 8 $1,400.00 16 $1,920.00 0 $0.00 $0.00 $3,320.00 4 $700.00 4 $480.00 O $0.00 $0.00 $1,180.00 8 $1,400.00 4 $480.00 0 $0.00 $0.00 $1,880.00 4 $700.00 16 $1,920.00 16 $1,600.00 $0.00 $4,220.00 76 120 160 $13,300.00 $14,400.00 $16,000.00 $0.00 Total for Construction Documents Phase: $43,700.00 Abey Arnold Associates San Rafael, Albert Park CDs 1of 2 CONSTRUCTION INSTALLATION PHASE: Principal (AAA) Designer (AAA) Drafting (AAA) Sub - Work Task Consultant Hrs $175/hr Hrs $120/hr Hrs $100/hr Firm Total 3.00 Construction Installation Phase 3.01 Preconstruction Meeting 3.02 Site visits during construction 3.03 Review Contractor Submittals 3.04 Respond to Contractor RFIs 3.05 Change order assistance 3.06 Final installation review and punch list Total Hours by Individual Sub -Totals by Individual 2 $350.00 0 $0.00 0 10 $1,750.00 O $0.00 O 2 $350.00 8 $960.00 4 8 $1,400.00 16 $1,920.00 6 4 $700.00 8 $960.00 4 2 $350.00 2 $240.00 O 28 34 $0.00 14 $0.00 0 $0.00 $350.00 $0.00 O $0.00 $1,750.00 $400.00 0 $0.00 $1,710.00 $600.00 O $0.00 $3,920.00 $400.00 0 $0.00 $2,060.00 $0.00 0 $0.00 $590.00 $4,900.00 $4,080.00 $1,400.00 $0.00 Total for Construction Installation Phase: $10,380.00 Note: A. The proposed design scope is based on a $600,000 budget for construction, B. The total figure includes direct costs and overhead. C. Printing for construction and bid sets by City. Minor printing of hard copies during design is included. D. Any additional scope of work fees will be agreed upon with the City prior to executing work. E. Proposed scope does not including parking lot design. F. Environmental compliance and permitting not included. G. Third party CPSI playgroung inspection after installation not included. H. Construction Inspection by City of San Rafael. I. Arborist inventory and report by City of San Rafael. J. Storm Drain point of connection confirmation by City of San Rafael. Abey Arnold Associates San Rafael, Albert Park CDs 2of 2 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shawn Graf Extension: 5347 Contractor Name: Abey Arnold Associates Contractor's Contact: Phil Abey Contact's Email: info@abeyarnold.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DEPARTMENT 1 Project Manager 2 City Attorney 3 Project Manager 4 Project Manager PRINT 5 Project Manager 6 City Attorney 7 City Attorney 8 City Manager/ Mayor 9 City Clerk DESCRIPTION a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Forward at least two originals of final agreement to contractor for their signature When necessary, * contractor -signed agreement agendized for Council approval COMPLETED REVIEWER DATE Check/Initial 10/14/2016 ❑x SG 7/24/2017 Review and approve insurance in PINS and , andQ/27 ❑X KM 7/26/2017 ❑x LAG 7/26/2017 Agreement executed by Council authorized official LAG 7/26/2017 KM N/A *PSA > $20,000; or Purchase > $35,000; or ` Or Public Works Contract > $125,000 / Date of Council approval CONTINUE ROUTING PROCESS WITH HARD COPY Forward signed original agreements to City 8/4/2017 Attorney with printed copy of this routing form Z SG NSG Review and approve hard copy of signed 9 %27%)-7 �lJ� agreement Review and approve insurance in PINS and , andQ/27 bonds (for Public Works Contracts) 7 Agreement executed by Council authorized official Attest signatures, retains original agreement and forwards copies to Project Manager Hal I 3ON3d MC AtlMN�tlM °eo8o i e w 3ON3d MC AtlMN�tlM LU Ir Ww w LU Ir Ww