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Home My WebLink AboutCC Resolution 6700 (Library Services Planning Study)RESOLUTION N0. 6700 A RESOLUTION AUTHORIZING THE SIGNING OF A CONTRACT, LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with Agreement accepting San Francisco Foundation grant award for Library Services Planning Study a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly intro- duced and adopted at a regular meeting of the City Council of said City held on Tuesday the third day of January , 19 84 , by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None hk. JE NE M. LEONCINI, City Clerk 0 HIGINAL b-10 0 0 "'Theme 'IV I m q GRANT AGREEMENT The ronditions set J'orth below are deemed to be agreed to by the granter if the granter arrrpts any payment against a grant. cnntoet yaughn__St_ratford, City Librarian, City of San Rafael Grantee MARIN_COUNTY LIBRARY & CITY PUBLIC LIBRARIES Payee C.i-ty p£_.S_a11�RszfaPl� 1100 "E" Street, San Rafael, CA 94901 :.. A -,,,..,t $92,900 For 12 Months Grant No. 8.31.0 4 Date Approved 9/12/83 Grant Perin d:From 12/ 1 / 83 To 11 / 30 / 84 Grant Purpose To support a countywide comprehensive long-range plan and study for improved library services. t: rant t)i,;eetiees 1. To collect and analyze data regarding library services in each of the jurisdictions 2. To develop initial long- and short-term goals to improve librate services. 3. To develop a plan of action and timetable for each �urisdictj_Qn. ment Schedule Dec. 1983, March, June, Sept. 1984 PruGre._a RepnrtW Due May Final lceeort Due _Dec. �,,v4 -.�I Terms of Grant I. Special Con (Iitions: The fuIIow ing special condition , if any, must be met by the grantee in order to receive the grant. The libraries will be required to pay costs related to keeping the services_goinq during the time staff and consultants meet for regular review and study related activities. The libraries will also provide 50% of the costs to release staff to participate in the study. 2. Reeonunendauun. :1. Budget S I .c of Funds Funds must be used by the grantr • .,t rictl% in accordance with the final budget on whirls the grant is hased.If the grant approved is less that the amount re quested, the granter must .submit a r'errsed budget in accordance a the reduced insane belorr• the ln'st Brunt puyment can be released Any c•hmtges within the final budget must he approved in advance by the Foundation. I. Payments Payments are made on a quarterly basis unlr;; indie ath -I olherwiise. Should the project nut be ready to ..tart by the tune the tirst payment is scheduled, pncnrnt will be delayed until the fulluwing quarter. 5. Audit K IN -ports The Foundation require, prnuthc Iinancial and pr,crannnatic reports from the grantee on the use of the• toad; n•rened I'nIt— utnerwlse indicated, a progress report is due before the third grant payment can be processed. and a final report is due L20 day's after the final payment. If necessary, an audit may be required. Payments on the grant are contingent on the submission of progress reports and special conditions as noted above. Guidelines on how to prepare the reports will be mailed to your agency one month before the reports are due 6. Monitoring & Evaluation In order to asses!; the eiiective•ness of nor grants, the Foundation may monitor or conduct an evaluation of the program funded by this grunt, which may include visits by representatives of the Foundation to observe the grunter .s program procedures and operations and to discuss the program with the grantee's personnel. i. Multi -fear Grants It is the usual practice to require an evaluation of the grantee's performance during the first year of a grant before making payment for any successive year. 8. Publicity We suggest that the grantee accept respon- sibility for media coverage of the grant. Any statement about the Foundation's policies, interests or personnel should be cleared with the Foundation's officvs.We ask that materials produced credit the FoundationS :,uppoa. The Foundation's Communicutions Office would be pleased to advise in the preparation cif a press release, or other fortis of public information activities. 9. Reversion All funds not expended for the purposes agreed to by the grantee and the Foundation must be returned to the Foundation. Ill. are pleased tura Thr .Seen 1 'rancisco Foundation is able to treake (leis print to your organization, rued a•e wish ,you c•ontintred success. Phase sign and return one copy of this document as er•idenc•e of your understanding Qf and ggreement with the terms oullined on the rererse side and above. Return comp It'l ed document to The .San F'runcisco Foundre(ion, 500 II'nshington ,Streel, Eighth Floor, .San Francisco, CA 94111. «1/ , l9 R3— The tion Francisco Foundation , Januar 3 . C _ Y _ ..._. y 84 i`hnir � n�, get' nc•y Iinard r f Uirectues��`` . LAWRENCE E. MULRYAN-, hiAY , r Januar 3 Attest: Cit Clerk -- --- --- Y ! .19 84 Agency. F:,ecutivc Uin•etar �4NN-E—A1 --- ` E-ONC-ice--