HomeMy WebLinkAboutCC Resolution 14402 (Accounting & Financial Reporting Svcs)RESOLUTION NO. 14402
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT IN THE
AMOUNT OF $60,000 TO THE PROFESSIONAL SERVICES AGREEMENT WITH
VAVRINEK, TRINE, DAY & CO, LLP FOR ACCOUNTING AND FINANCIAL
REPORTING RELATED SERVICES
WHEREAS, the City of San Rafael’s finance department has two authorized
professional accounting positions whose purpose is to provide the central accounting, financial
reporting and budget support functions for the City; and
WHEREAS, the City has recently experienced turnover in both accounting positions and
one position has been vacant since October 2015, notwithstanding ongoing efforts to fill the
position; and
WHEREAS, on April 6, 2015, the City entered into a professional services agreement
with Vavrinek, Trine, Day & Co., and on March 21, 2016 and December 19, 2016, amended that
agreement in order to ensure sufficient resources through the City’s professional accountant
staffing transition; and
WHEREAS, the term of the professional services agreement, as so amended, expires on
December 31, 2017; and
WHEREAS, the City continues to require the services of Vavrinek, Trine, Day & Co. in
order to fulfill City accounting and financial reporting requirements.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
HEREBY RESOLVES AS FOLLOWS:
The City Council of the City of San Rafael hereby approves and authorizes the City
Manager to execute the “Third Amendment to Agreement for Professional Services for
Accounting and Financial Reporting Services” between the City of San Rafael and Vavrinek,
Trine, Day & Co., attached hereto as “Attachment A” and incorporated herein, in a final form
approved by the City Attorney’s Office.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael
City Council held on the 16th day of October, 2017, by the following vote to wit:
AYES: Councilmembers: Gamblin, McCullough & Mayor Pro Tem Colin
NOES: Councilmembers: None
ABSENT: Councilmembers: Bushey and Mayor Phillips
ESTHER C. BEIRNE, City Clerk
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THIRD AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
FOR ACCOUNTING AND FINANCIAL REPORTING SERVICES
THIS THIRD AMENDMENT to Agreement for Professional Services for Accounting and
Financial Reporting Services is made and entered into the ______ day of __________, 2017, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and VAVRINEK, TRINE, DAY &
CO, LLP (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on April 6, 2015, CITY and CONTRACTOR entered into an “Agreement
for Professional Services for Accounting and Financial Reporting Services” (the “Agreement”),
pursuant to which CONTRACTOR agreed to provide designated services to CITY through
December 31, 2015; and
WHEREAS, previous amendments to the Agreement have extended the term of the
Agreement through December 31, 2017; and
WHEREAS, CITY and CONTRACTOR wish to further extend the term of the 2015
Agreement as amended;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. Section 4 of the Agreement, entitled “ COMPENSATION” is hereby amended to
increase the compensation amount under the Agreement by an additional $60,000, and as amended
shall read in its entirety as follows:
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR, pursuant to the schedule of CONTRACTOR’S
fees which is included in attached Exhibit A dated December 2, 2016, in an amount
not to exceed $230,000, including expenses.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
2. Section 5 of the Agreement, entitled “TERM OF AGREEMENT” is hereby
amended to extend the term of the Agreement, and as amended shall read in its entirety as follows:
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The term of this Agreement shall be from the date of execution through
December 31, 2018. Upon written agreement of the PROJECT MANAGER and
PROJECT DIRECTOR, the term of this Agreement can be extended for an
additional period of up to the earlier of 120 days, or when the not-to-exceed limit of
this contract is reached.
3. Except as specifically amended herein, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day,
month and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
______________________________ By:______________________________
JIM SCHUTZ, City Manager
Name:____________________________
Title:_____________________________
ATTEST:
______________________________
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
_________________________________
ROBERT F. EPSTEIN, City Attorney