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HomeMy WebLinkAboutPW Andersen Drive Traffic Signal Equipment____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 4-1-662 Council Meeting: 11/06/2017 Disposition: Resolution 14410 Agenda Item No: 4.j Meeting Date: November 6, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: __________ File No.: 18.01.79 TOPIC: ANDERSEN DRIVE TRAFFIC SIGNAL EQUIPMENT PROCUREMENT SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TRAFFIC SIGNAL EQUIPMENT FOR TRAFFIC SIGNALS ADJACENT TO SMART AT-GRADE RAILROAD CROSSINGS, FROM ECONOLITE CONTROL PRODUCTS, INC., IN THE AMOUNT OF $227,777.03 RECOMMENDATION: Adopt the resolution authorizing the City Manager to purchase required traffic signal equipment. BACKGROUND: The Sonoma-Marin Area Rail Transit (SMART) commenced passenger service in August 2017 between Santa Rosa and San Rafael. In late summer 2017, SMART began construction of the Larkspur Extension, which will extend rail service from Downtown San Rafael to Larkspur. SMART’s construction contractor for the Larkspur Extension, Stacy and Witbeck/Herzog (SWH), will construct the railroad improvements as well as the City’s capital improvement project at the intersection of Andersen Dr./Francisco Blvd. West. Having SWH construct the City’s project concurrently with the railroad will streamline construction activity, reduce impact to the public, and reduce City staff time coordinating multiple projects within the same geographic area. SWH will furnish and install the majority of traffic signal equipment at the intersections of Andersen Dr./Francisco Blvd. West, Andersen Dr./Old Highway 101 off-ramp, and the new, yet-to-be built intersection of Rice Dr./Francisco Blvd. West, including the mast arms, lights, conduit and wiring, etc. The City will procure the controller cabinets and computer equipment that run the intersection signals. The City utilizes a specific type of equipment in order to have a uniform signal system. The equipment is manufactured by Econolite Control Products, Inc. Staff proposes to purchase these new cabinets and computer equipment from Econolite in order to ensure compatibility with the rest of the City’s traffic control system. There will also be a period of extensive testing and programming over several months, prior to delivery to SWH for installation in the field. In addition to the signal equipment at the three intersections noted above, staff proposes to procure this same equipment for the intersection of Third St./Grand Ave. as well as miscellaneous spare parts for SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 later use. The cabinet and computer equipment running the traffic signal at Third St./Grand Ave. has become unreliable, resulting in the signal going into flash mode and increasing the cost of maintenance. ANALYSIS: In order for the traffic signal system to work at its greatest efficiency and to minimize response time and maintenance requirements, all new equipment must be compatible with the existing system as well as with SMART’s signal system. Accordingly, this purchase would qualify as a “sole source” procurement exempted from the City’s bidding requirements pursuant to Municipal Code section 11.50.090. The equipment staff proposes to purchase is detailed in the proposals from Econolite attached as Attachment 2. FISCAL IMPACT: The following tables summarize the project budget: Project Budget: Funding Sources Allocation Gas Tax Fund $227,777.03 Total Available Funds $227,777.03 Expenses: Category Amount Equipment Purchase $227,777.03 Total Estimated Expenses $227,777.03 OPTIONS: 1. Adopt the resolution and authorize the City Manager to purchase the recommended Econolite equipment. 2. Reject the sole source purchase and direct staff to competitively procure the equipment. Unknown cost savings. This might affect system compatibility with the remainder of San Rafael’s traffic signal system. 3. Reject the purchase and direct staff to stop the work on the project. This option will result in the loss of rail coordination capabilities. ACTION REQUIRED: Adopt the resolution authorizing the City Manager to execute the purchase of the recommended Econolite equipment. ATTACHMENTS: 1. Resolution 2. Econolite Proposals RESOLUTION NO. 14410 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO PURCHASE TRAFFIC SIGNAL EQUIPMENT FOR TRAFFIC SIGNALS ADJACENT TO SMART AT-GRADE RAILROAD CROSSINGS, FROM ECONOLITE CONTROL PRODUCTS, INC., IN THE AMOUNT OF $227,777.03 WHEREAS, the City of San Rafael uses Econolite Control Products, Inc. to operate and maintain a single traffic signal system throughout the City; and WHEREAS, Econolite Control Products, Inc.’s traffic signal equipment has been operating in the City for over forty years, and results have been satisfactory and highly reliable ; and WHEREAS, construction has commenced on the Sonoma-Marin Area Rail Transit (SMART) Larkspur Extension from San Rafael to Larkspur; and WHEREAS, the SMART Larkspur Extension will cross the City of San Rafael’s roadway network at multiple locations; and WHEREAS, replacements and upgrades to the City’s traffic signal system are necessary for coordination between SMART’s rail system and the City of San Rafael’s traffic signal system; and WHEREAS, Econolite Control Products, Inc. is the sole source of direct purchase of the specified equipment and system, justifying the waiver of competitive bidding pursuant to San Rafael Municipal Code Section 11.50.090(B); and WHEREAS, Econolite Control Products, Inc. has submitted proposal s dated October 30, 2017 to provide traffic signal control equipment for the required new and replacement equipment for an amount not to exceed $227,777.03. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: 1. The proposals for traffic signal equipment provided by Econolite Control Products, Inc. are accepted; and 2. Competitive bidding is waived pursuant to San Rafael Municipal Code Section 11.50.090(B); and 3. The City Manager is authorized to enter into a purchasing agreement with Econ olite Control Products, Inc. in a form approved by the City Attorney and in an amount not to exceed $227,777.03; and 4. $227,777.03 will be appropriated from the Gas Tax Fund #206 to support the planned project expenditures. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on the 6th day of November, 2017 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 Date: October 30, 2017 To: City of San Rafael, CA; 111 Morphew St San Rafael, CA 94901 Attn: Hunter Young Re: City of San Rafael-Anderson & Francisco West Cabinet-2017-REVISED Econolite Reference: Q-24663-X7P0 Hunter, Here is the revised quote. Item # Part # Qty Description Extended 1 TBDTS2CAB 1 1 CABTBD TS2-1 PNG O67 BBS 16 VERT CAB Includes the following: 2 CABINET LOCK 1 LED LIGHT BAR, 2 WATT, 12.86L, 24 VDC, 190 LUMEN OUTPUT 2 POWER SUPPLY, CABINET, TS2, 89-135VAC, 57-63HZ, 1.25A 1 POWER SUPPLY, 18W, 12VDC 1 POWER STRIP, 8 OUTLET, 12 AMP, 12-FOOT CORD 3 ASSY, BUS INTERFACE UNIT 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" LONG, HARDWIRE 1 ASSY, PANEL, 24VDC 1 PANEL, MOUNTING, PHOTOELECTRIC, SENSOR 1 ASSY, POWER AUX PANEL, SHA-1210, PNG, SSR 1 ASSY, PANEL, FAN, SINGLE, LED 1 ASSY, POLICE/AUX SWITCH PANEL, TS2-1 PNG 1 ASSY, POWER BUSS PANEL, 6 CONN, TS2-1 PNG 1 ASSY, CABLE, CCA1 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, CCA2 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, MAIN PANEL TO, POWER BUSS & POLICE/AUX, 76" 1 ASSY, CABLE, DETECTOR RACK TO, POWER BUSS, 80" 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" 20 ASSY, JUMPER, UNUSED, RED 1 ASSY, CABLE, DETECTOR RACK, LOOPS 1 - 8 1 ASSY, HRNS, DET RK, PRE - EMP OUT 1 ASSY, DET LOOP INTF PANEL, 8 LOOPS + EVP 2 BRACKET, LIFTING PLATES 1 ASSY SLIDE DRAWER SPLIT, EXTENDED 1 SDLC-6 TERM BLOCK ASSY, 6 SDLC CABLES 16 LOAD SWITCH, I/P DISPLAY, 15A DISCRETE COMP, EDI 51 $26,475.00 33550G3 1 SDLC cable; RS-485; Controller to MMU Battery-500-N-01 2 UPStealth® 500W NEMA Battery Panel COB21120110000 1 Cobalt TS1/TS2-T2 controller, 110V, 8MB Datakey & Receptacle, No ATC Comm Card, Touch SW Inverter-NEMA-01 1 UPStealth® NEMA Inverter/Controller MMU 3 MMU - 16LEip Smart Monitor PIM-3450 1 PIM (Power Interface Module) 2 AVISION 4 Autoscope Vision video sensor--white $20,100.00 1175-011 1,000 Cable, 3 Cond, 18 AWG Polyethelene - 1000 foot spool 222-1004-501 1 Autoscope Vision Comm Manager Y Cable - Connects AVCM to AVIO24 & SDLC AMBKTM11S 4 Camera Mounting Bracket, 10" Pedestal QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 AVCM 1 Autoscope Vision Comm Manager, Mounted on aluminum flat panel (supports up to 4 Vision Sensors) Subtotal $46,575.00 Shipping & Handling* Taxes** $4,191.75 TOTAL $50,766.75 Tax Rate figured at 9.00% Note: Each product listed in this quotation is available for purchase separately at the itemized price listed. Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law. Quote Valid For: 60 Days FOB: Econolite Factory Terms: Net 30 days from date of shipment, subject to credit approval *Shipping: Included **Taxes: Estimated Marc Lichty Marc Lichty-Account Manager Mobile: 503-550-7964 mlichty@econolite.com Shipping Date: 9 weeks ARO, approved credit terms and submittal approval when applicable QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 Date: October 30, 2017 To: San City of Rafael, CA; 111 Morphew St San Rafael, CA 94901 Attn: Hunter Young Re: City of San Rafael-Anderson & Old Hwy 101 Off Ramp Cabinet-2017-REVISED Econolite Reference: Q-24664-Q9S8 Hunter, Here is the revised quote Item # Part # Qty Description Extended 1 TBDTS2CAB 1 1 CABTBD TS2-1 PNG O67 BBS 16 VERT CAB Includes the following: 2 CABINET LOCK 1 LED LIGHT BAR, 2 WATT, 12.86L, 24 VDC, 190 LUMEN OUTPUT 2 POWER SUPPLY, CABINET, TS2, 89-135VAC, 57-63HZ, 1.25A 1 POWER SUPPLY, 18W, 12VDC 1 POWER STRIP, 8 OUTLET, 12 AMP, 12-FOOT CORD 3 ASSY, BUS INTERFACE UNIT 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" LONG, HARDWIRE 1 ASSY, PANEL, 24VDC 1 PANEL, MOUNTING, PHOTOELECTRIC, SENSOR 1 ASSY, POWER AUX PANEL, SHA-1210, PNG, SSR 1 ASSY, PANEL, FAN, SINGLE, LED 1 ASSY, POLICE/AUX SWITCH PANEL, TS2-1 PNG 1 ASSY, POWER BUSS PANEL, 6 CONN, TS2-1 PNG 1 ASSY, CABLE, CCA1 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, CCA2 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, MAIN PANEL TO, POWER BUSS & POLICE/AUX, 76" 1 ASSY, CABLE, DETECTOR RACK TO, POWER BUSS, 80" 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" 20 ASSY, JUMPER, UNUSED, RED 1 ASSY, CABLE, DETECTOR RACK, LOOPS 1 - 8 1 ASSY, HRNS, DET RK, PRE - EMP OUT 1 ASSY, DET LOOP INTF PANEL, 8 LOOPS + EVP 2 BRACKET, LIFTING PLATES 1 ASSY SLIDE DRAWER SPLIT, EXTENDED 1 SDLC-6 TERM BLOCK ASSY, 6 SDLC CABLES 16 LOAD SWITCH, I/P DISPLAY, 15A DISCRETE COMP, EDI 51 $26,475.00 33550G3 1 SDLC cable; RS-485; Controller to MMU Battery-500-N-01 2 UPStealth® 500W NEMA Battery Panel COB21120110000 1 Cobalt TS1/TS2-T2 controller, 110V, 8MB Datakey & Receptacle, No ATC Comm Card, Touch SW Inverter-NEMA-01 1 UPStealth® NEMA Inverter/Controller MMU 3 MMU - 16LEip Smart Monitor PIM-3450 1 PIM (Power Interface Module) 2 AVISION 4 Autoscope Vision video sensor--white $20,100.00 1175-011 1,000 Cable, 3 Cond, 18 AWG Polyethelene - 1000 foot spool 222-1004-501 1 Autoscope Vision Comm Manager Y Cable - Connects AVCM to AVIO24 & SDLC AMBKTM11S 4 Camera Mounting Bracket, 10" Pedestal QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 AVCM 1 Autoscope Vision Comm Manager, Mounted on aluminum flat panel (supports up to 4 Vision Sensors) Subtotal $46,575.00 Shipping & Handling* Taxes** $4,191.75 TOTAL $50,766.75 Tax Rate figured at 9.00% Note: Each product listed in this quotation is available for purchase separately at the itemized price listed. Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law. Quote Valid For: 60 Days FOB: Econolite Factory Terms: Net 30 days from date of shipment, subject to credit approval *Shipping: Included **Taxes: Estimated Marc Lichty Marc Lichty-Account Manager Mobile: 503-550-7964 mlichty@econolite.com Shipping Date: 9 weeks ARO, approved credit terms and submittal approval when applicable QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 Date: October 30, 2017 To: City of San Rafael, CA; 111 Morphew St San Rafael, CA 94901 Attn: Hunter Young Re: City of San Rafael - Fransisco & Rice Cabinet-2017- REVISED Econolite Reference: Q-24665-K7Z9 Hunter, Here is the revised quote Item # Part # Qty Description Extended 1 TBDTS2CAB 1 1 CABTBD TS2-1 PNG O67 BBS 16 VERT CAB Includes the following: 2 CABINET LOCK 1 LED LIGHT BAR, 2 WATT, 12.86L, 24 VDC, 190 LUMEN OUTPUT 2 POWER SUPPLY, CABINET, TS2, 89-135VAC, 57-63HZ, 1.25A 1 POWER SUPPLY, 18W, 12VDC 1 POWER STRIP, 8 OUTLET, 12 AMP, 12-FOOT CORD 3 ASSY, BUS INTERFACE UNIT 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" LONG, HARDWIRE 1 ASSY, PANEL, 24VDC 1 PANEL, MOUNTING, PHOTOELECTRIC, SENSOR 1 ASSY, POWER AUX PANEL, SHA-1210, PNG, SSR 1 ASSY, PANEL, FAN, SINGLE, LED 1 ASSY, POLICE/AUX SWITCH PANEL, TS2-1 PNG 1 ASSY, POWER BUSS PANEL, 6 CONN, TS2-1 PNG 1 ASSY, CABLE, CCA1 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, CCA2 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, MAIN PANEL TO, POWER BUSS & POLICE/AUX, 76" 1 ASSY, CABLE, DETECTOR RACK TO, POWER BUSS, 80" 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" 20 ASSY, JUMPER, UNUSED, RED 1 ASSY, CABLE, DETECTOR RACK, LOOPS 1 - 8 1 ASSY, HRNS, DET RK, PRE - EMP OUT 1 ASSY, DET LOOP INTF PANEL, 8 LOOPS + EVP 2 BRACKET, LIFTING PLATES 1 ASSY SLIDE DRAWER SPLIT, EXTENDED 1 SDLC-6 TERM BLOCK ASSY, 6 SDLC CABLES 16 LOAD SWITCH, I/P DISPLAY, 15A DISCRETE COMP, EDI 51 $26,475.00 33550G3 1 SDLC cable; RS-485; Controller to MMU Battery-500-N-01 2 UPStealth® 500W NEMA Battery Panel COB21120110000 1 Cobalt TS1/TS2-T2 controller, 110V, 8MB Datakey & Receptacle, No ATC Comm Card, Touch SW Inverter-NEMA-01 1 UPStealth® NEMA Inverter/Controller MMU 3 MMU - 16LEip Smart Monitor PIM-3450 1 PIM (Power Interface Module) 2 AVISION 4 Autoscope Vision video sensor--white $20,100.00 1175-011 1,000 Cable, 3 Cond, 18 AWG Polyethelene - 1000 foot spool 222-1004-501 1 Autoscope Vision Comm Manager Y Cable - Connects AVCM to AVIO24 & SDLC AMBKTM11S 4 Camera Mounting Bracket, 10" Pedestal QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 AVCM 1 Autoscope Vision Comm Manager, Mounted on aluminum flat panel (supports up to 4 Vision Sensors) Subtotal $46,575.00 Shipping & Handling* Taxes** $4,191.75 TOTAL $50,766.75 Tax Rate Figured at 9.00% Note: Each product listed in this quotation is available for purchase separately at the itemized price listed. Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, r etransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law. Quote Valid For: 60M Days FOB: Econolite Factory Terms: Net 30 days from date of shipment, subject to credit approval *Shipping: Included **Taxes: Estimated Marc Lichty Marc Lichty-Account Manager Mobile: 503-550-7964 mlichty@econolite.com Shipping Date: 9 weeks ARO, approved credit terms and submittal approval when applicable QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 Date: October 30, 2017 To: City of San Rafael, CA; 111 Morphew St San Rafael, CA 94901 Attn: Hunter Young Re: City of San Rafael - 3rd & Grand-2017-REVISED Econolite Reference: Q-24666-F1C6 Hunter, Here is the quote for 3rd and Grand Item # Part # Qty Description Extended 1 TBDTS2CAB 1 1 CABTBD TS2-1 PNG O67 BBS 16 VERT CAB Includes the following: 2 CABINET LOCK 1 LED LIGHT BAR, 2 WATT, 12.86L, 24 VDC, 190 LUMEN OUTPUT 2 POWER SUPPLY, CABINET, TS2, 89-135VAC, 57-63HZ, 1.25A 1 POWER SUPPLY, 18W, 12VDC 1 POWER STRIP, 8 OUTLET, 12 AMP, 12-FOOT CORD 3 ASSY, BUS INTERFACE UNIT 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" LONG, HARDWIRE 1 ASSY, PANEL, 24VDC 1 PANEL, MOUNTING, PHOTOELECTRIC, SENSOR 1 ASSY, POWER AUX PANEL, SHA-1210, PNG, SSR 1 ASSY, PANEL, FAN, SINGLE, LED 1 ASSY, POLICE/AUX SWITCH PANEL, TS2-1 PNG 1 ASSY, POWER BUSS PANEL, 6 CONN, TS2-1 PNG 1 ASSY, CABLE, CCA1 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, CCA2 CONT PWR TO, POWER BUSS, 72" 1 ASSY, CABLE, MAIN PANEL TO, POWER BUSS & POLICE/AUX, 76" 1 ASSY, CABLE, DETECTOR RACK TO, POWER BUSS, 80" 1 ASSY, CABLE, POWER PANEL TO, POWER BUSS, 84" 20 ASSY, JUMPER, UNUSED, RED 1 ASSY, CABLE, DETECTOR RACK, LOOPS 1 - 8 1 ASSY, HRNS, DET RK, PRE - EMP OUT 1 ASSY, DET LOOP INTF PANEL, 8 LOOPS + EVP 2 BRACKET, LIFTING PLATES 1 ASSY SLIDE DRAWER SPLIT, EXTENDED 1 SDLC-6 TERM BLOCK ASSY, 6 SDLC CABLES 16 LOAD SWITCH, I/P DISPLAY, 15A DISCRETE COMP, EDI 51 $26,475.00 33550G3 1 SDLC cable; RS-485; Controller to MMU Battery-500-N-01 2 UPStealth® 500W NEMA Battery Panel COB21120110000 1 Cobalt TS1/TS2-T2 controller, 110V, 8MB Datakey & Receptacle, No ATC Comm Card, Touch SW Inverter-NEMA-01 1 UPStealth® NEMA Inverter/Controller MMU 3 MMU - 16LEip Smart Monitor PIM-3450 1 PIM (Power Interface Module) 2 AVISION 4 Autoscope Vision video sensor--white $20,100.00 1175-011 1,000 Cable, 3 Cond, 18 AWG Polyethelene - 1000 foot spool 222-1004-501 1 Autoscope Vision Comm Manager Y Cable - Connects AVCM to AVIO24 & SDLC AMBKTM11S 4 Camera Mounting Bracket, 10" Pedestal QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 AVCM 1 Autoscope Vision Comm Manager, Mounted on aluminum flat panel (supports up to 4 Vision Sensors) Subtotal $46,575.00 Shipping & Handling* Taxes** $4,191.75 TOTAL $50,766.75 Tax Rate figured at 9.00% Note: Each product listed in this quotation is available for purchase separately at the itemized price listed. Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmiss ion, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law. Quote Valid For: 60 Days FOB: Econolite Factory Terms: Net 30 days from date of shipment, subject to credit approval *Shipping: Included **Taxes: Estimated Marc Lichty Marc Lichty-Account Manager Mobile: 503-550-7964 mlichty@econolite.com Shipping Date: 9 weeks ARO, approved credit terms and submittal approval when applicable QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 Date: October 30, 2017 To: City of San Rafael, CA; 111 Morphew St San Rafael, CA 94901 Attn: Hunter Young Re: San Rafael-Actelis Fiber Switches-Intuicom Radios for RR Cabinets-REVISED-2017 Econolite Reference: Q-24822-Z1X6 Hunter, Here is the revised quote for the extra material. Item # Part # Qty Description Extended 1 501RG0221 8 ML680DF - Fiber Switch $10,160.00 506R00002 16 1000Base-LX SMF SFP module (10km); 1.25Gbps, Single Mode, 1310nm, 10 km, LC connector 506R00006 8 AC-DC Adapter for ML500/ML600/ML740/ML58N RevB; 110/220VAC Feed. North American type power cord 2 Nitro-58 2 New downtown RR Cabinets 5.8GHz, Up to 108Mbps, Integrated 23dBi Antenna. Gigabit PoE Compliant (IEEE 802.3AF/AT), Embedded GPS, Power LED, RSSI LEDs and Reset Button. Includes mounting Hardware and 160' Outdoor Ethernet cable, PoE Injector included. $4,770.00 FIP4‐AMK‐P 2 Antenna Mounting Kit, Includes Hub Plate, 2 Aluminum pipes and (1)90 Degree Elbow, with 62" Cable. 3 140-1038-501 12 Cobalt FSK/DB9 Telemetry Module $7,740.00 33580G1 12 Telemetry Interface Panel, TS2 NEMA Subtotal $22,670.00 Shipping & Handling* Taxes** $2,040.30 TOTAL $24,710.03 Tax Rate Figured at 9.00% Note: Each product listed in this quotation is available for purchase separately at the itemized price listed. Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law. Quote Valid For: Days FOB: Econolite Factory Terms: Net 30 days from date of shipment, subject to credit approval *Shipping: Included **Taxes: Estimated Marc Lichty Marc Lichty-Account Manager Mobile: 503-550-7964 mlichty@econolite.com QUOTATION 1810 Oakland Rd Suite E San Jose, CA 95131 Page 1 of 1 Shipping Date: 6 weeks ARO, approved credit terms and submittal approval when applicable STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Hunter Young Date of Meeting: 11/06/2017 Department: Public Works Topic: ANDERSEN DRIVE TRAFFIC SIGNAL EQUIPMENT PROCUREMENT Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ACCEPTING PROPOSALS FROM ECONOLITE CONTROL PRODUCTS, INC. FOR THE PROCUREMENT OF TRAFFIC SIGNAL EQUIPMENT FOR VARIOUS TRAFFIC SIGNALS ADJACENT TO SMART AT-GRADE RAILROAD CROSSINGS IN THE AMOUNT OF $228,299.74, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE AGREEMENT (SOLE SOURCE). Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☐ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☒No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon 10/20 Director Director approves staff report is ready for ACM, City Attorney & Finance review. 10/20/2017 ☒ BG CONTENT REVIEW MONDAY morning 10/23 Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. Click here to enter a date. 10/27/2017 ☐ ☒ LG ☒ VB DEPARTMENT REVISIONS FRIDAY noon 10/27 Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning 10/30 Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will check to see their comments were adequately addressed and sign-off for the City Manager to conduct the final review. Click here to enter a date. 10/31/2017 10/31/2017 ☐ ☒ LG ☒ Van TUES noon 10/31 City Manager Final review and approval 10/31/2017 ☒ JS