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Home My WebLink AboutCC Resolution 14412 (Freitas-Las Gallinas Inspection Services)1 RESOLUTION NO. 14412 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC. FOR CONSTRUCTION INSPECTION SERVICES FOR THE FREITAS/ LAS GALLINAS AVENUE INTERSECTION IMPROVEMENTS PROJECT, IN AN AMOUNT NOT TO EXCEED $80,000 ______________________________________________________________________________ WHEREAS, on April 4, 2017, the City of San Rafael entered into a Professional Services Agreement with Coastland Civil Engineering, Inc. (“Coastland”) in an amount not to exceed $127,000 for inspection services for the Freitas/ Las Gallinas Intersection Improvements Project (Project No. 11171); and WHEREAS, on April 27, 2017 the Freitas/ Las Gallinas Intersection Improvements Project began construction and Coastland has been providing the agreed inspection services; and WHEREAS, several change orders issued during construction have extended the completion date of the project, therefore the City will require additional inspection services from Coastland to address construction related issues in the field and augment City staff through the extended construction completion date; and WHEREAS, staff received a proposal from Coastland for the additional required inspection services in an amount not to exceed $80,000; and WHEREAS, staff has reviewed Coastland’s proposal and found it to be complete and within industry standards; and WHEREAS, there are sufficient funds in the Traffic Mitigation Fund (#246) for these additional expenses. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: 2 1. The Council hereby approves and authorizes the City Manager to execute an amendment to Professional Services Agreement with Coastland Civil Engineering, Inc. for additional inspection services in the amount of $80,000 and a revised total contract value not to exceed $207,000, in the form attached hereto as Exhibit 1 and incorporated herein by reference, subject to final approval as to form by the City Attorney. 2. An additional $80,000 shall be appropriated from Traffic Mitigation Fund (Fund #246) to the Freitas/ Las Gallinas Intersection Improvements Project (Project No. 11171) to accommodate this amendment.. 3. The Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 6th day of November, 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Hunter Young Date of Meeting: 11/06/2017 Department: Public Works Topic: FREITAS/LAS GALLINAS AND FREITAS/LOS GAMOS INTERSECTION IMPROVEMENTS Subject: ADOPTION OF RESOLUTIONS RELATED TO THE FREITAS AND LAS GALLINAS INTERSECTION IMPROVEMENTS PROJECT AND FREITAS AND LOS GAMOS INTERSECTION IMPROVMENTS PROJECT, CITY PROJECT NO. 11171: 1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR CONSTRUCTION SUPPORT SERVICES OF THE MANUEL T. FREITAS PARKWAY AND LAS GALLINAS AVENUE INTERSECTION IMPROVEMENTS PROJECT, AND THE FREITAS AND LOS GAMOS INTERSECTION IMPROVEMENTS PROJECT, IN AN AMOUNT NOT TO EXCEED $35,000.00, IN A FORM APPROVED BY THE CITY ATTORNEY, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $287,282.00. 2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC. FOR INSPECTION SERVICES OF THE MANUEL T. FREITAS PARKWAY AND LAS GALLINAS AVENUE INTERSECTION IMPROVEMENTS PROJECT, AND THE FREITAS AND LOS GAMOS INTERSECTION IMPROVEMENTS PROJECT, IN AN AMOUNT NOT TO EXCEED $80,000.00, IN A FORM APPROVED BY THE CITY ATTORNEY, INCREASING THE TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT TO $207,000.00. Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☐ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☒No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon 10/20 Director Director approves staff report is ready for ACM, City Attorney & Finance review. 10/20/2017 ☒ BG CONTENT REVIEW MONDAY morning 10/23 Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. Click here to enter a date. 10/30/2017 10/30/2017 ☐ ☒ LG ☒ Van DEPARTMENT REVISIONS FRIDAY noon 10/27 Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning 10/30 Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will check to see their comments were adequately addressed and sign-off for the City Manager to conduct the final review. Click here to enter a date. 10/31/2017 10/30/2017 ☐ ☒ LG ☒ Van TUES noon 10/31 City Manager Final review and approval 10/31/2017 ☒ JS