HomeMy WebLinkAboutCC Resolution 14437 (Fleet Vehicle Purchases)RESOLUTION NO. 14437
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING
THE CITY MANAGER TO PURCHASE SEVEN VEHICLES FOR PUBLIC WORKS, POLICE
DEPARTMENT, FIRE DEPARTMENT, AND PARKING SERVICES.
WHEREAS, San Rafael's various departments operate a fleet of 185 vehicles; and
WHEREAS, the management and replacement of the City's fleet of vehicles and equipment is
governed by the guidelines set forth in San Rafael's Fleet Management Policies and Procedures
document issued September 6,2012; and
WHEREAS, the Department of Public Works is recommending the replacement of six vehicles:
three Commercial Work Trucks (Public Works), three Utility Trucks (Public Works, Police, and Parking
Services), and one ambulance (Fire Department); and
WHEREAS, all of the said vehicles to be replaced are more than 12 -18 years old (5 years for
the ambulance) and have reached the end of their useful life, and are currently costing the City more to
repair and maintain than to replace; and
WHEREAS, all of the said vehicles serve vital functions to City services; from transporting
debris and material for Public Works to enabling law enforcement to respond to calls in open space; and
WHEREAS, the City Vehicle Maintenance program also purchases, installs, and maintains
equipment on City fleet vehicles; and
WHEREAS, there are sufficient funds in the City's Vehicle Replacement Fund (#600); and
funds shall be appropriated in each budget accordingly in order to support these purchases.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Rafael
authorizes the City Manager to execute the purchase of seven vehicles for various City departments, as
described in Exhibit A and the Staff Report attached hereto and incorporated herein, in accordance with
the guidelines set forth in San Rafael's Fleet Management Policies and Procedures, issued on September
6,2012.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on
Monday, the 18 th day of December, 2017 by the following vote, to wit:
AYES:
NOES:
ABSENT:
COUNCll...MEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
COUNCll...MEMBERS: None
COUNCll...MEMBERS: None
ESTHER C. BEIRNE, City Clerk
1
Customer Sales Order Pricing Summary
2236Parent Job
So El Monte, CA 91733 San Rafael, Ca 94901
707-529-7522
Steve De La Montanya
10941 Weaver Avenue
Eric MacAusland
1039 C Street
San Rafael Fire HortonLEADER INDUSTRIES
Rev.12/18/14
($4,000)SPECIAL:
$2,357 SPECIAL:
($4,800)(2018) MANUFACTURES CREDIT
Customer Representative Date:
Contract Total:
211,025.00
9.00
0.00
2,500.00
Subtotal for all option items:
Subtotal for base vehicle, rebates and discounts :
SUB TOTAL FOR VEHICLE AND ALL ITEMS IN THE CONTRACT:
Sales tax calculated at :
Estimated DMV fees:
Delivery Fees:
18,812.25
$230,349.50
Tires fees ($1.75) per tire:
%
$209,025.00
Purchaser agrees to defend, indemnify and hold Halcore Group Inc., dba Leader Industries, harmless from any claims, costs (including actual attorney's
fees), damages and liabilities caused in whole or inpart by any alteration or modification of, or changes or additions to these purchased products.
964.00
1 Extended AmountEach
$210,061.00
964.00
211,025.00
18,812.25
$209,025.00
0.00
2,500.00
12.25
$230,349.50
Leasing
Company Check
Wire Transfer
Payment: (Please check one)
TERMS: All Vehicle Sales Are C.O.D. Titles to be Processed Upon Receipt of Payment in Full.
Quotation is valid for 60 days
THANK YOU FOR YOUR BUSINESS
SHIPPING FOB SAN RAFAEL CA. 94901
Final inspection to occur in conjunction to first ordered units
Estimated delivery is to be in conjunction to first ordered units
7
Multi unit Discount: $2000.00 (2,000.00)(2,000.00)
Subtotal for base vehicle and all taxable items:
$210,061.00
12.25
THE ABOVE ITEMS ARE ALREADY INCLUDED IN THE CONTRACT PRICE.
2236 12/11/20172013 Database 2017 Database