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HomeMy WebLinkAboutCC Citizens Advisory Committee 2018 Vacancy Agenda Item No: 5.c Meeting Date: January 16, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval: __________ File No: 9-2-65 TOPIC: CITIZENS ADVISORY COMMITTEE VACANCY SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED FOUR-YEAR TERM ON THE CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING TO THE END OF JUNE 2021, DUE TO THE RESIGNATION OF GORDON MANASHIL (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill one unexpired four-year term to the end of June 2021 on the Citizens Advisory Committee on Economic Development & Affordable Housing due to the resignation of Gordon Manashil b) Set deadline for receipt of applications for Wednesday, February 7, 2018 at 5:00 p.m. in the City Clerk’s Office, Room 209, City Hall b) Interviews will take place at a Special City Council meeting to be held on a date to be determined. SUMMARY/BACKGROUND: The term of Gordon Manashil was set to expire at the end of June 2021. As per Resolution No. 13681, adopted on February 18, 2014, appointments to the Citizens Advisory Committee on Economic Development & Affordable Housing will be limited to two consecutive four-year terms. Applications may be submitted electronically – see https://www.cityofsanrafael.org/boards-commissions/ for all relevant information – and are also available in hard copy format at the City Clerk’s Office. ACTION: Approve staff recommendation. Enclosures: Vacancy notice Application Advisory Committee Guidelines Ethics Training Information ____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 9-2-65 Council Meeting: 1/16/2018 Disposition: Approved Staff Recommendation One Vacancy Citizens Advisory Committee On Economic Development And Affordable Housing APPLICATIONS to serve on the Citizens Advisory Committee on Economic Development and Affordable Housing, to fill one unexpired four-year term to the end of June 2021 may be obtained online at https://www.cityofsanrafael.org/boards- commissions/ and may be completed and submitted electronically. Hard copies of the application are also available online and in the City Clerk’s Office. Deadline for filing applications: Wednesday, February 7, 2018 at 5:00pm There is no compensation paid to Committee Members. Members must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS, BUSINESS PERSONS, AND PROPERTY OWNERS WITHIN THE CITY OF SAN RAFAEL MAY APPLY. The Citizens Advisory Committee regularly meets on the first Thursday of every month at 7:00 p.m. in City Hall, Conference Room 301, to review and advise the Agency about programs and policies pertinent to the redevelopment of San Rafael. Interviews of applicants to be scheduled on a date to be determined. Citizens Advisory Committee on Economic Development and Affordable Housing Guidelines for Advisory Committee attached. ______________________________ ESTHER C. BEIRNE Dated: January 17, 2018 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING NAME: _________________________________________________________________________________________ STREET ADDRESS: ______________________________________________________________________________ CITY/STATE/ZIP CODE: __________________________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT POSITION: ______________________________________________________________________________ NAME OF FIRM: __________________________________________________________________________________ BUSINESS ADDRESS: _____________________________________________________________________________ *HOME & BUSINESS PHONE: _______________________________________________________________________ *E-MAIL ADDRESS (optional):_______________________________________________________________________ EDUCATION: _____________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: _________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: _____________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE _________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ DATE: _________________________ SIGNATURE: __________________ Filing Deadline: Mail or deliver to: Wednesday, February 7, 2018 City of San Rafael, Dept. of City Clerk Time: 5:00 p.m. City Hall, 1400 Fifth Avenue, Room 209 P.O. Box 151560, San Rafael, CA 94915 *This information will be kept confidential, to the extent permitted by law. CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING Guidelines for Advisory Committee 1. Purpose - The purpose of the Citizens Advisory Committee (CAC) is to advise City Council on economic development and affordable housing projects. In addition, the Committee provides residents, business owners and property owners with a forum to express their views on economic development and affordable housing projects. 2. Scope of the Committee - The Citizens Advisory Committee is a special single purpose body focused on economic development related projects in San Rafael. From time to time, the City Council may assign the Committee specific issues, outside of the Committee’s normal purview, to consider and receive public input. 3. Functions - The Citizens Advisory Committee advises the City Council in two ways: a) The Committee provides ongoing advice and feed back to the City staff in an informal liaison manner. b) The Committee makes official recommendations to the City Council on those items which may be considered at City Council meetings. 4. Membership - Members of the Committee shall be appointed by the City Council. They shall be residents, property owners, or business people within the City of San Rafael. While meetings of the Advisory Committee shall be open to the public, only members of the Committee, appointed by the City Council, shall have voting rights. 5. Office and Staff - The office of the Committee for the transaction of business shall be the office of the City of San Rafael. City staff shall provide all necessary staff services to the Committee. 6. Meetings - The Committee shall adopt a regularly scheduled meeting time. They shall meet once a month at a set designated place. That meeting shall be open to the public, and the Committee may have other meetings as it deems advisable. Such special meetings may be called by the Chair, or by a majority of the Committee Members. Notice of each such meeting shall be given to each member twenty-four (24) hours in advance of the meeting, either by mail or telephone. A quorum of the meeting shall be constituted if 50 percent of the members are present. 7. Officers - The Committee shall select from among its members a Chair, a Vice-Chair, and a Secretary. Chair - The Chair shall be the Chief Officer of the Committee and shall preside at all meetings. He/she shall be an ex-officio member of all sub-committees and shall have the general powers and duties usually vested in the office of Chair. Vice-Chair - The Vice-Chair shall assume the office of Chair in the absence of the Chair. Secretary - The Secretary shall keep or cause to be kept at the principal office of the Committee a book of Minutes of all meetings and record of attendance of all members. The Secretary shall also keep or cause to be kept such other records as shall be directed by the Committee. Officers shall be elected at the first meeting of the Committee each year and shall serve for a one (1) year term. 8. Disclosure of Interest - All members of the Committee shall file with the City Clerk a public disclosure statement indicating all property and business interests owned by them located within the City of San Rafael and nearby jurisdictions potentially affected by City pro jects. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision -making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class, self-study. Online training is available at on line at http://www.fppc.ca.gov/index.php?id=477 and is free of charge. After you have completed the ethics class, the original certificate needs to be given to the City Clerk’s Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.