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Home My WebLink AboutCM Solid Waste JPA Task Force Vacancy____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 4-13-96A Council Meeting: 1/16/2018 Disposition: Approved Staff Recommendation Agenda Item No: 5.d Meeting Date: January 16, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: CITY MANAGER Prepared by: Cory Bytof, Sustainability & Volunteer Program Coordinator City Manager Approval: __________ TOPIC: CALL FOR APPLICATIONS FOR REPRESENTATIVE TO LOCAL TASK FORCE SUBJECT: CALL FOR APPLICATIONS FOR A MEMBER OF THE PUBLIC TO FILL ONE CITY OF SAN RAFAEL ADVISORY MEMBER POSITION ON THE MARIN COUNTY SOLID WASTE JOINT POWERS AUTHORITY (ZERO WASTE MARIN) LOCAL TASK FORCE BACKGROUND: The City of San Rafael is a member of the Marin County Solid Waste Joint Powers Authority, AKA Zero Waste Marin (JPA). The Local Task Force (LTF) is an advisory committee to the JPA and provides viewpoints and concerns from different geographical, interest-based and industry- associated members. Seats on the LTF include public members from different areas of the County, solid waste haulers/facility operators, special districts, and members from environmental organizations. The Local Task Force specifically assists in the review of the JPA's Integrated Waste Management Plan for all areas of Marin County in order to help the County reach its zero waste goals. Meetings are held as needed, about 6 times per year. The City of San Rafael, as outlined in the JPA governing documents, is allowed to appoint one citizen task force member. Adrian Bartshire served as the San Rafael LTF member since 2015 until his resignation in November 2017. FISCAL IMPACT: None ACTION REQUIRED: 1. Call for applications to fill one City of San Rafael advisory member position on the Marin County Hazardous and Solid Waste Management Joint Powers Authority Local Task Force; 2. Set a deadline for receipt of applications for Tuesday, February 13, 2018 at 5:00 p.m. in the City Clerk’s Office, Room 209, City Hall; SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 3. Set a date for interviews of applicants at a Special City Council meeting to be held on Monday, March 5, 2018 at a time to be determined. ATTACHMENTS: 1. Vacancy Notice / Task Force Procedures 2. Application 3. Ethics Training Information MARIN COUNTY HAZARDOUS AND SOLID WASTE MANAGEMENT JOINT POWERS AUTHORITY (JPA) LOCAL TASK FORCE ADVISORY MEMBER - CITY OF SAN RAFAEL APPLICATIONS to serve as Advisory Member for the City of San Rafael on the Marin County Hazardous and Solid Waste Management Joint Powers Authority (Zero Waste Marin) Local Task Force are available at https://www.cityofsanrafael.org/hazardous-solid-waste-mgmt-jpa-local-task-force/ and from the City Clerk’s Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael, CA 94901. The deadline for filing applications is Tuesday, February 13, 2018 at 5:00 p.m. in the City Clerk’s Office or online using the web form. RESIDENTS OF THE CITY OF SAN RAFAEL ONLY MAY APPLY. The purpose of the Local Task Force (LTF) is to serve as an advisory committee to the JPA. The LTF provides viewpoints and concerns from geographical, interest-based and industry-associated members. Seats on the LTF include public members from different areas of Marin County, solid waste haulers/facility operators, special districts and one member from an environmental organization. The LTF specifically assists in the review of the JPA’s Integrated Waste Management Plan, advises on emerging solid waste issues, and assist the Board with Zero Waste Plan strategy development. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, March 5, 2018, at a time to be determined, to fill the vacant position on the Local Task Force. ______________________________ LINDSAY LARA Interim City Clerk City of San Rafael Dated: __________________________ CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF Marin County Hazardous & Solid Waste Management Joint Powers Authority Local Task Force NAME: _____________________________________________________________________ STREET ADDRESS: ______________________________________________________________________ CITY/STATE/ZIP CODE: _______________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT POSITION: ______________________________________________________________________ NAME OF FIRM: ______________________________________________________________________ BUSINESS ADDRESS: ______________________________________________________________________ * HOME & BUSINESS PHONE: _______________________________________________________________ * E-MAIL ADDRESS: _______________________________________________________________ EDUCATION: ____________________________________________________________________________ _________________________________________________________________________________________ __________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: _____________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ____________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE: ____________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ DATE: _____________________________ SIGNATURE: _____________________________________ Filing Deadline: Mail or deliver to: Date: Tues., February 13, 2018 City of San Rafael, City Hall, Dept. of City Clerk, Rm. 209 Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * Information kept confidential to the extent permitted by law Marin County Hazardous & Solid Waste Management JPA LTF NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a law became effective that requires two (2) hours of ethics training of the local legislative bodies. The law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class or self-study. Currently, only “in- person” classes are available. Self-study classes are being developed and should be available in the next several months. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, a copy of your certificate needs to be given to the City Clerk for our files. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, online or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting. STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Cory Bytof Date of Meeting: 01/16/2018 Department: City Manager Topic: CALL FOR APPLICATIONS FOR REPRESENTATIVE TO LOCAL TASK FORCE Subject: CALL FOR APPLICATIONS FOR A MEMBER OF THE PUBLIC TO FILL ONE CITY OF SAN RAFAEL ADVISORY MEMBER POSITION ON THE MARIN COUNTY SOLID WASTE JOINT POWERS AUTHORITY (ZERO WASTE MARIN) LOCAL TASK FORCE Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☐ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon Director Director approves staff report is ready for ACM, City Attorney & Finance review. Click here to enter a date. ☐ CONTENT REVIEW MONDAY morning Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. Click here to enter a date. 1/2/2018 Click here to enter a date. ☐ ☒ LG ☐ DEPARTMENT REVISIONS FRIDAY noon Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning Assistant City Manager City Attorney ACM, City Attorney & Finance will check to see their comments were adequately addressed and Click here to enter a date. Click here to ☐ Finance sign-off for the City Manager to conduct the final review. enter a date. Click here to enter a date. ☐ ☐ TUES noon City Manager Final review and approval Click here to enter a date. ☐