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PW Francisco Blvd West MUP( AGREEMENT FOR PROFESSIONAL SERVICES WITH BKF ENGINEERS, INC. FOR DESIGN SERVICES This Agreement is made and entered into tins b1'H day of AJD()erl&B~, 2017, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS, a corporation authorized to do business in California (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional engineering design services are required in connection with developing plan, specifications, and estimates associated with the Francisco Blvd. West Multi Use Pathway from Second Street to Andersen Drive; and WHEREAS, the CONSULTANT has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Greg Hurd is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of tIns Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and/or provide the services described in the "Scope of Services" contained in CONSULTANT'S letter dated October 16, 2017, marked as Exhibit "A," attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall provide assistance and site access to CONSULTANT as described in Exhibit "A" attached hereto and incorporated herein. 4. COMPENSATION . For the full performance of the services described in Exhibit "A" by CONSULTANT, CITY shall pay CONSULTANT on a time and materials basis in an amount not to exceed $448,614. Payment for services shall be in accordance with the estimates contained in "Attachment 2" (Fee Proposal) and "Attachment 3" (Professional Personnel Service Fees) of Exhibit "A" attached . Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and end on September 1, 2018 when the work shall have been completed, unless the parties agree to extend this Agreement for another 90 days, as approved in writing by City Manager. 6 . TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations tmder any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. A. Upon completion of all work under this Agreement, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this Agreement will automatically be vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT shall furnish to CITY all necessary copies of data needed to complete the review and approval process . 2 B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine-readable form, are intended for one-time use in the construction of the project described in Exhibit "A". C. CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or connected with the modification or misuse by CITY of, the machine-readable information and data provided by CONSULTANT under this Agreement; further, CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or connected with any use by CITY ofthe project documentation on other projects in addition to the project that is described in Exhibit "A", or for the completion of the project described in Exhibit "A" by others, except only such use as may be authorized in Wliting by CONSULTANT. 8 . INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations heretmder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-oWlled, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional perfonns any of the services required to be perfonned under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per claim/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional 3 not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section . 4. If it employs any person, CONSULTANTshall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1 ,000,000) per accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required ofthe CONSULTANT in subparagraph A ofthis section above shall also meet the following requirements: l. Except for professional liability and Worker's Compensation Insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and vohmteers, as additionally named insureds under the policies . 2. The additional insured coverage under CONSULTANT'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 010413. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury . 4 . By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of tlus Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured . 4 8 . It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to reasonable attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or 5 employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any applicable laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 6 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONSULTANT's Project Director: 16. INDEPENDENT CONTRACTOR. Bill Guerin Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Greg Hurd BKF Engineers, Inc. 711 Grand Avenue San Rafael, CA 94901 For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The tenns and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of tlus Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The tenns and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the tenns and conditions of this Agreement, and the tenns and conditions of the attached exhibits or the documents expressly incorporated by reference, the tenns and conditions ofthis Agreement shall control. 7 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, tmpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONSULTANT J ~ B .. ~ ~edNa111e: ~ Title of Corporate Officer: Principal / VP 8 ATTEST: /2~ c:..,~e~ ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: :~L1~P~ Printed Name: David LaVelle Title of Corporate Officer: __ C_E_O ___ _ 9 ENGINEERS. SURVEYORS. PLANNERS October 16, 2017 City of San Rafael 111 Morphew Street San Rafael, CA 94901 Attn: Bill Guerin Director of Public Works ( Subject: SMART Multi Use Path between Anderson Drive to Mahon Creek San Rafael, CA BKF No. 2016-9-048-20 Thank you ' for the -opportunity to present this proposal to provide consulting engineering and land surveying services associated with developing improvement plans for a Multi-Use Path (MUP) associated with the Sonoma Marin Area Rail Transit (SMARD between downtown San Rafael and Larkspur. This scope of services has been developed to assist the City of San Rafael in the development of the final improvement plans for the MUP adjacent to the currently planned rail between Anderson Avenue and Mahon Creek just south of 2nd Street in San Rafael. To arrive at the estimated effort required by our office for this project, we have outlined our understanding, basis of design, proposed scope of services, assumptions, and associated fee for services. PROJECT BACKGROUND AND UNDERSTANDING BKF Engineers (BKF) is currently working for the Stacy Witbeck Herzog (SWH) Team designing the Francisco Blvd West realignment or "flip" project between Rice Drive and Second Street. These plans are currently advancing to the final design phase with an anticipated completion date in December 2017. The City of San Rafael has requested that BKF assemble a design team and prepare final construction documents for the Multi-use Pathway (MUP) along the SMART R/W from Andersen Drive to Mahon Creek. Due to our involvement and familiarity with this particular reach of the SMART project, BKF has been asked to provide civil engineering and land surveying services for the development of the final improvement plans . As discussed in the pre-project coordination meeting held on August 31, 2017 with the City of San Rafael, SMART and SWH, it is hopeful that the timing of construction for this particular segment of the MUP will coincide or blend with the construction of the SMART work currently planned by SWH. The actual coordination and contractual arrangements for this work to occur with SWH will eventually be the responsibility of the City of San Rafael and SMART through separate negotiations and agreements with SWH. The plans for this segment of the MUP are anticipated to take advantage of the plans and work that BKF is currently completing for SWH, subject to permission and/or authorization to use them as the basis for the MUP design. The MUP plans for this segment between Anderson Avenue and Mahon Creek will be developed as a complete and independent set of plans. Our goal will obviously be to coordinate the design of the MUP Plans with the current SMART plans to avoid future conflicts or re- work, however, due to the timing for the completing of the SMART work between Anderson and Rice, Exhibit A 200 Fourth Street, Suite 300, Santa Rosa, CA 954011707.583.8500 ENGINEERS. SURVEYORS. PLANNERS ( City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16, 2017 Page 2 of 9 the Francisco Blvd West realignment plans, construction schedule and schedule for the development of the MUP plans, conflicts or re-work may not be completely avoided. We do understand that the final planning and development of construction documents for the MUP is a top priority for the City of San Rafael with a goal of realizing an opportunity to have it reviewed, permitted and ready to construct in time to hopefully coincide SMART work planned by SWH in 2018 without any compromise or delay with the current SMART street and rail construction. Construction and perhaps phasing of the entire from Anderson to Mahon Creek MPU will be dependent on the construction sequencing, environmental windows of allowed construction activity, overall project schedule and funding. Although this scope of work does not include any environmental work or permitting we have allocated time to work with Alta Planning + Design (Alta) to help coordinate the final environmental work and permitting through providing preliminary plans to complement their current scope of work. Environmental conditions of approval and/or mitigation requirements have not been included as they are not know at this time. BKF will retain STV Engineers for the structural aspects of the MUP. They will assist in the preliminary and final design including the structure selection, the bridge over the unnamed creek and the requisite plans and details to support the MUP as identified on the 35% drawings prepared by Alta. BKF will retain WRECO for the geotechnical engineering services. WRECO services will consist of performing the required field exploration, laboratory testing, and engineering report documents to facilitate the design and preparation of the construction packages for the proposed MUP. BASIS OF DESIGN ~ 35% level Plans for the Construction of the Multi-Use Pathway between Second Street and Anderson Drive prepared by Alta Planning + Design. ~ Semi-completed improvement drawings for the Francisco Blvd West "flip" that BKF is currently preparing under agreement with SWH. SCOPE OF SERVICES Based on the Project Background, Understanding and the information provided during the preparation of this proposal, BKF offers the following proposal for services for the MUP planning and design between Anderson Drive to Mahon Creek. This scope is flexible and can be refined or adjusted based upon City feedback. Task 1: Work Program The objective of this task is to establish the project scope, budget and overall objectives and ensure that the work being completed by the BKF Team is monitored and coordinated to meet the City of San Rafael's project goals and overall requirements. Task 1.1 : Kick -off Meetin g and Field Review Introduction of Project team members Meet with Alta and San Rafael staff to confirm work scope, schedule on project goals and special issues Conduct a field review to review and note current conditions of the site Discuss the design concepts and process for the exchange of electronic data associated with the base 711 Grand Avenue, Suite 240, San Rafael, CA 949011415.930.7960 ENGINEERS. SURVEYORS. PLANNERS mapping Discuss the regulatory review process City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16, 2017 Page 3 of 9 Verify regulatory items, approval process and other administrative procedures Task 1.2: Coordination and progress meetings (conference calls, web-conferences. emails) Participate in regularly scheduled coordination meetings with the City of San Rafael to review progress and schedule, discuss items of work requiring direction to ensure Project progress In addition to the coordination meetings, BKF will engage in more frequent communication via e-mail or telephone calls, as required, to keep the City of San Rafael and sub-consultants up to date on the status of project issues and action items Prepare agendas, minutes and action logs Task 1.3: Monthly progress reports. schedule updates and invoices On a monthly basis, prepare and submit to the City of San Rafael: the status of the scope, balance of budgets, design progress and progression of schedule Inform the City of San Rafael and sub-consultants of any changes to the schedule Monitor BKF scope and budgets throughout the Project Compile and submit monthly invoices Task 1.4: Management of Project and Tasks Provide supervision of the BKF team, including working with the City of San Rafael and sub-consultants Monitor design to ensure progress, compliance with standards and adherence to the Project objectives Advise and provide input to Alta of critical decisions and issues needing resolution for timely progression of drawings Task 1.5: Quality assurance of deliverables Prior to each scheduled submittal BKF will complete an internal review the plans and supporting data to ensure that the established quality standards, specific project needs and project scope of work items have been met and that the drawings developed amongst the various consultants have been coordinated. Task 1 Deliverables: • Copies of agendas, minutes and action logs • Monthly invoices • Copies of additional supporting documentation or correspondence Task 2: Existing and Proposed Conditions Analysis The objective of this task is to provide the supporting information and data so that the design and construction may proceed effectively with reliable information. Task 2.1: Supplemental Surveys and Base Maps Research, obtain and review available documentation including SMART base sheets for area between Anderson Drive to Mahon Creek Perform supplemental topographic survey to obtain additional information and existing conditions between Anderson Drive and Mahon Creek Perform site visits to verify design and verify conditions Incorporate and supplement base sheets with additional detail obtained through data collection efforts, survey and site visits to reflect existing conditions between Anderson Drive and Mahon Creek 711 Grand Avenue, Suite 240, San Rafael, CA 949011415.930.7960 ENGINEERS. SURVEYORS. PLANNERS Task 2.2: UtilitylInfrastructure Identification City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16, 2017 Page 4 of 9 Send out requests for utility information, if necessary Compile and plot record and surveyed utility information into utility composite map Identify potential utility conflicts and suggest any need to perform utility potholes at potential conflict areas Add any possible relocations to utility composition map Assist the City of San Rafael to confirm design and construction of utility relocations Task 2.3: NPDES C.3 Compliance Review SMART Stormwater Pollution Prevention mitigation requirements between Irwin Street and Mahon Creek Evaluate potential mitigation requirements for the removal of the SMART planned Stormwater Pollution Prevention mitigation along the west side of the sidewalk between Irwin Street and Mahon Creek Assist the City of San Rafael in developing stormwater quality measures required to mitigate the removal of previously planned areas between Irwin Street and Mahon Creek to accommodate a MUP. This may require the development of offsite stormwater quality mitigation areas in accordance with the Marin County Stormwater Pollution Prevention Plan (MCSTOPPP). Offsite mitigation has not been included in this scope of services. Task 2.4: Geotechnical Evaluation Review existing and new Geotechnical information as related to the site grading and drainage recommendations and structural systems for the design and support of the MUP. The development and assembly of geotechnical data will be developed and provided by WRECO and distributed to the BKF Team and City of San Rafael. Refer to Attachment 1 for specific geotechnical scope of services. Task 2.5: Environmental Permitting Review Review mitigation requirements and conditions of approval associated with the environmental review currently underway for the MUP location Assist the City of San Rafael and Alta in responding to and considering the limits of the design and construction of the MUP with respect to the mitigation requirements, conditions of approval and allowed work window or schedule from the regulatory agencies. Incorporating any environmental conditions of approval (beyond identifying allowable work windows or schedules) and/or mitigation requirements have not been included as they are not know at this time. Task 2 Deliverables: • Updated base mapping in AutoCAD and PDF Formats • One (1) copy memorandum summarizing findings for each item • Copies of additional correspondence with agencies and utility companies • Digital copies (PDF) of the aforementioned Task 3: Preliminary Engineering Design Package (50% level Plans) The objective ofthis task is to review and evaluate the existing conditions, concept pathway plans, design guidelines and other pertinent information as shown on the 35% level plans prepared by Alta. Task 3.1: Review 35 % Lev el Plans Review and evaluate the existing conditions, concept pathway plans, design guidelines and other pertinent information as shown on the 35% level plans prepared by Alta Review 35% design for compliance with ADA and consider opportunities for connections to Anderson Drive, both sides of Rice Drive, both sides of Irwin Street, through various driveway crossings up to the connection 711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415.930.7960 !~BkFIOO+ .... YEARS ENGINEERS . SURVEYORS. PLANNERS of the Mahon Creek trail Task 3.2: Modify 35% Level Plans to 50% Level ( City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16, 2017 Page 5 of 9 Develop a set of 50% plans to match the project limits between Anderson Drive and Mahon Creek. Modified plans shall include pathway layout with grading limits, fences, walls and drainage features along with typical cross sections and preliminary construction details During the 50% level design, STV, with support from the design team, will lead the Structure Type Selection (STS) process. This process will identify the most appropriate and cost-effective wall for the pathway based on the following criteria and constraints : Meeting Resource Agency permit requirements including minimal wetland, channel & habitat impacts. Geotechnical, soils and corrosion constraints Available right-of-way and physical space Constructability based on the construction staging by SWH and SMART and specific site limitations including track operations and allowable environmental work windows At this time the BKF team will be considering replacing the cast-in-place concrete retaining walls (as identified on the 35% level MUP Drawings prepared by Alta) with mechanically stabilized earth (MSE) retaining walls incorporating a light unit weight and high porosity backfill material. With the project site overlying bay mud, a highly compressible material along with the currently planned retaining walls along the creek will be subject to inundation. The potential design of the MSE walls combined with the light weight and high porosity construction material will allow for the dissipation of pore pressures and i mprove the drainage characteristics. Task 3.3: Pre p are Marin County Stormwater Pollution Prevention Plan (MCSTOPPP ) Prepare Marin County Stormwater Pollution Prevention Plan (MCSTOPPP) Stormwater Compliance Checklist. This checklist will provide guidance on the type and amount of stormwater quality measures required for the construction of the MUP and to mitigate the removal of the Stormwater Pollution Prevention measures along the west side of the sidewalk between Irwin Street and Mahon Creek currently proposed by SMART as a requirement of mitigating portions of the Francisco Blvd West realignment work. BKF will work with the City of San Rafael to identify on and or offsite opportunities for mitigation. Design of offsite mitigation has not been included in this scope of services. Task 3.4: Develop Memorandum of findings related to conflicts and rework Provide a memorandum summarizing our findings and noting any potential conflicts or possible re-work to the pending improvements associated with the Francisco Blvd West realignment plans Task 3.5: Back-Check and Quality Control of 50% Level Plans Perform Quality Control review and submit 50% Plans and supporting documents It is anticipated that the 50% plans, reflecting the Structure Type Selection and the supporting documents will be completed in a time frame that they can be used by Alta and or the City of San Rafael to apply for the requis ite environmental permit applications and will be the basis for the final plans . Task 3 Deliverables: • One (1) set of the Preliminary Design Plans 50% (11x17) • One (1) copy of the Stormwater Pollution Prevention Plan (MCSTOPPP) Stormwater Compliance Checklist • One (1) copy memorandum summarizing findings and noting any potential conflicts or possible re-work 711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415.930.7960 ( ENGINEERS. SURVEYORS. PLANNERS City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16, 2017 Page 6 of 9 • One (1) copy of the Structure Type Selection Report • One (1) copy of the then available geotechnical report and recommendations • Digital copies (PDF) of the aforementioned • Copies of additional supporting documentation or correspondence Task 4: Environmental Permitting The objective of this task is to work with the City of San Rafael, Alta and their environmental Subconsultant to review and incorporate any onsite mitigation requirements associated with the environmental permitting for this project. Design of offsite mitigation has not been included in this scope of services. Task 4.1: Environmental Co nstraints Review and Incorporation Assist Alta and their environmental sub-consultant, LSA, in responding to and incorporating the limits and constraints of the avoidance areas within the limits of the project Delineate and or describe the environmental avoidance areas on the 50% base mapping prior to advancing the plans and supporting documents to the 75%, 100% and Final levels. Identification of these areas, that are to be shown on the base mapping, shall be provided by Alta. Task 5: Prepare 75%, 100% and Final Plans and Specifications The objective of this task is perform a review of the 50% design level plans and supporting data with the City of San Rafael and respond to questions and comments which will culminate in the development of 75%, 100% and Final Plans and Specifications for a multi-use path between Anderson Drive to Mahon Creek. Task 5.1: 7 5% Plans Review and incorporate 50% comments Transcribe all written and markup comments and provide written responses Refine initial construction details and notes Identify water quality location and enhance Stormwater Pollution Prevention Plan Refine 50% submittal to a 75% level submittal package Develop initial quantities and outline of technical specifications Perform in-house quality control review and submit 75% Plans and supporting documents Task 5.1 : 100% Plans Review and incorporate 75% comments Complete construction details and notes Update initial quantities and refine project technical specifications Develop final design of the storm water mitigation and final Stormwater Pollution Prevention Plan Refine 75% submittal to a 100% level submittal package Perform quality control review to review completeness and compliance to standards Package and submit 100% Plans and supporting documents Task 5.3: 100% Final Submittal Review and incorporate 100% comments Refine 100% submittal to a Final level submittal package Perform quality control review Package and submit Final Plans, specification supporting documents 711 Grand Avenue, Suite 240, San Rafael, CA 94901 \415.930.7960 ( ENGINEERS. SURVEYORS. PLANNERS City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16, 2017 Page 7 of 9 Task 5 Deliverables: • 75% Plans • 100% Plans • Final Plans One (1) set of the Preliminary Design Plans (l1x17) One (1) copy of the Preliminary Technical Specifications Digital copy (PDF) of the of the aforementioned Copies of additional supporting documentation or correspondence One (1) set of the Preliminary Design Plans (l1x17) One (1) copy of the Preliminary Technical Specifications Digital copy (PDF) of the of the aforementioned Copies of additional supporting documentation or correspondence One (1) set of Final Design Plans signed and stamped on bond paper (22"x34") One (1) reduced set ofthe Final Design Plans (l1x17) One (1) set of 22"x34" Final Design Plans on bond One (1) copy of the Final Technical Specifications Digital copy in PDF and Microsoft Word format of the aforementioned Copies of additional supporting documentation or correspondence SCOPE QUALIFICATIONS AND ASSUMPTIONS BKF's services are limited to those expressly set forth in the scope. BKF shall have no other obligations or responsibilities for the project except as provided in this proposal letter, or as agreed to in writing. BKF's services shall be provided consistent with and limited to the standard of care acceptable to such services, which is that BKF shall provide its services consistent with the professional skill and care ordinarily provided by consultants pract icing in the same or similar locality under the same or similar circumstances. For the scope of work identified, we have assumed the following: MUP Improvement Base Mapping: This scope of services and proposal assumes that the base mapping for the MUP Plans will be the improvement drawings for the Francisco Blvd West realignment work that BKF is currently preparing for the SWH team. The current level of the drawings that BKF is preparing for the SWH team will be at or near 100% and are quite different in terms of the completeness and level of detail than the 35% drawings provided by both SMART and ALTA respectively. The BKF team will need written permission or authorization to use these drawings and data contained within as they are currently the property of SWH and SMART. Structural Engineering and Details: Structural calculations, design, and details will be provided by STY Engineers under a subcontract with BKF Engineers. Geotechnical Engineering Services: Site grading and drainage recommendations and the Structure Type Selection for the design and support of the MUP will be based on a geotechnical report to be developed and provided by WRECO . WRECO will provide these services under a subcontract with BKF Engineers Existing Utilities: Unless otherwise indicated or provided by others, any existing utilities identified on BKF's initial drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be accurately documented in their horizontal location or vertical profile. BKF highly recommends that critical facilities be potholed during design or prior to construction . Potholing services are not included with our services and shall be provided by others. 711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415 .930 .7960 ENGINEERS. SURVEYORS. PLANNERS City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16,2017 Page 8 of 9 Landscape and Arborist Services : Landscape planning , design and arborist services are not included with our services. Traffic Control: Traffic Control Plans for the construction activities are not included with our services and shall be provided by others. Cost Estimating: Estimated construction costs are not included with our services and shall be provided by others. CEOA/EIR & Environmental Issues : We have assumed that the disposition of any environmental impacts as related to CEQA will be addressed by an environmental consultant(s) and planners under contract with the City of San Rafael. This would include, but not be limited to, consultation with : the California Department of Fish and Wildlife, the US Corps of Engineers, the US Fish and Wildlife Service and the California State Water Quality Control Board . Additional items not included with our scope of services include: ~ Revisions to the improvement drawings for the Francisco Blvd West realignment project ~ Land surveys to clarify right-of-way and property line issues ~ Bid and Construction Phase Services ~ Traffic(Transportation Engineering ~ Additional services beyond the scope of services described above ~ Phase 1 Environmental Site Assessment ~ Video inspection of subsurface infrastructure ;,. Maintenance agreements and funding mechanisms for Storm Water Quality features ;,. Mechanical, Electrical, Lighting and Plumbing design services ;,. Off-site improvements ;,. Development of project signage and way-finding FEES FOR PROFESSIONAL SERVICES Refer to Attachment 2 for Schedule of Fees Final fees will ultimately depend on the level of effort needed to complete the scope of work, which is primarily dependent on the actual level of services requested , conditions encountered, coordination and meetings with the City of San Rafael, Alta, SMART, SWH, the work of project consultants, and the regulatory review process. These fees are inclusive of our sub-consultants STV and WRECO and are provided for budgetary purposes, to demonstrate our current understanding of the level of efforts anticipated for th is project and will be valid for the duration of the project. Professional service fees would be considered "not to exceed" and would accrue in general accordance with the tasks, hours and hourly rates as identified on Attachment 2. The fees will be invoiced monthly, will identify the professional category and associated hourly rate and include a brief description of the services performed during that particular billing cycle . The fees are due upon presentation of an invoice. Reimbursable expenses will accumulate and be invoiced as a separate line item on the monthly invoices in accordance with our rate schedule. Fees for supplemental and additional services are proposed to be billed on a time and materials basis in accordance with our Rate Schedule unless otherwise agreed upon. Additional services will be performed only if authorized . 711 Grand Avenue, Suite 240, San Rafael , CA 949011415 .930 .7960 ENGINEERS . SURVEYORS. PLANNERS City of San Rafael SMART Multi Use Path between Anderson Drive to Mahon Creek October 16, 2017 Page 9 of 9 SCHEDULE BKF and our Team is able to commence working on this project upon your formal authorization to proceed. Based on our understanding of the project, discussions associated with developing this proposal, contemplated construction schedule currently underway by SWH and this scope of work, BKF anticipates that the duration of our project management and design services will last five (5) to six (6) months from the time we are authorized to proceed. ACCEPTANCE If this scope of service and fees for professional services is acceptable, BKF is prepared to proceed upon formal authorization to proceed and execution of a professional services agreement. Should you have any questions, or would like additional clarification on any aspect of the proposed services or fee structure, please feel free to call. We look forward to hearing from you very soon . Sincerely, BKF Engineers ~.:g~ GREG HURD, PE, PLS, LEED ® AP Principal/Vice President Enclosures: Attachment I, Specific geotechnical scope of services, October 9,2017 Attachment 2, Schedule of Fees Attachment 3, BKF Rate Schedule 2017/2018 711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415 .930 .7960 ATTACHMENT 1 October 9,2017 GEOTECHNICAL SCOPE OF SERVICES ATIACHMENT 1 8331 Sierra College Boulevard. Suite208 Roseville. CA 95661 Phone: 916.757.6150 www.wreco.com The scope of services will consist of performing the required field exploration, laboratory testing, and engineering report documents to facilitate the design and preparation of the construction packages for the proposed Francisco Boulevard West Multi-Use Pathway between Anderson Drive to Mahon Creek. TASK 1 -PROJECT MANAGEMENT CONSULTANT will attend the Project kickoff meeting and attend monthly coordination meetings. On a monthly basis, WRECO will provide the Project Team with progress reports for the Project. TASK 2 -Field Investigation and Laboratory Testing WRECO will prepare a field Investigation for the proposed project which will address new embankment fills over soft Bay Muds and for the proposed retaining structures and cantilevered trail structure. For this study, WRECO will perform the following tasks: • Pay all fees and obtain an Encroachment Permit from the SMART to perform boring work within their Right of Way. • Pay all fees and obtain Boring Permits from the Marin County Department of Environmental Health for the field exploration borings. • Have previously obtained Rights of Entry (by others) to access or perform soil borings in private property. • Mark out in white paint a minimum of 72 hours prior to the start of the field work and mark out the proposed boring locations . • Contract with a drilling contractor to perform the soil boring work. Up to six (6) soil borings will be drilled with mud rotary drilling methods to completion depths of between 60 to 100 feet (60' -100') below existing grades. • Soil sampling will be performed using split barrel drive samplers driven with a 140 pound hammer falling 30 inches in general conformance with performing the Standard Penetration Test (ASTM D1586) and Shelby Tube push samplers. The 1.4 inch and 2.5 inch (ID) split barrel drive samplers will be used to obtain disturbed representative soil samples. Sampling will be performed on 5 foot intervals as drilling is progressed. • Contract with a Cone Penetration Test sounding contractor and push up to three (3) CPT soundings to completion depths of between 60 to 100 feet (60' -100') below existing grades. • The borings and CPT soundings will be backfilled with neat cement grout and the soil cuttings will be drummed and disposed of at a proper receiving facility. • A WRECO representative will provide full time observations as drilling progresses. The recovered soil samples will be classified using the 2010 Caltrans Soil and Rock Logging, Classification, and Presentation Manual. • Representative soil samples will be tested in a laboratory to better determine their engineering parameters. Laboratory testing will generally consist ofmoisture/density testing, gradation determination, corrosive potential, strength, and one dimensional consolidation testing. Actual testing will be determined when the soil and rock samples are recovered during the field investigation. I Civil Engineering I Water Resources I Environmental Compliance I Geotechnical Engineering I 1 rii.lJ: wneeo 8331 Sierra College Boulevard. Suite208 Roseville. CA 95661 Phone: 916.757.6150 www.wreco.com • The descriptions of the soils encountered soils, summary oflaboratory testing, and locations of the borings will be provided on a Boring Location Plan and Boring Logs prepared in accordance with Caltrans requirements. TASK 3 -GEOTECHNICAL ENGINEERlGN STUDY WRECO will prepare Geotechnical Engineering Study for the proposed to provide design recommendations for the construction of the multi-use trail. For this study, WRECO will provide the following design recommendations for the project: • Overall Project description • Scope of work performed for this study. • Summary of the previously performed geotechnical work for the SMART Larkspur project. • Summary of the field exploration program and boring logs and CPT sounding logs performed. • Summary of laboratory testing results. • A brief discussion of the regional and local geology and how it applies to the Project site. • Discussion of the new trail and types of construction such as at grade, embankment fill, retained fill, and cantilevered structure. • Discussion of the settlement characteristics of the site soils and estimated amount and duration of the predicted settlement resulting from the new fill. • Slope stability analyses for any new slopes constructed as part of the fill placement. • Foundation recommendations for the proposed retaining walls and cantilevered trail stmcture. • Recommendations for trail surfacing and grading. All of this material will be presented in a Geotechnical Engineering Study for use in preparing the design drawings and for bidding. At this time the BKF team will be considering replacing the cast-in-place concrete retaining walls (as identified on the 35% level MUP Drawings prepared by Alta) with mechanically stabilized earth (MSE) retaining walls using a backfill consisting of a light unit weight and high porosity construction material. With the project site overlying bay mud, a highly compressible material along with the currently planned retaining walls along the creek will be subject to inundation. The potential design of the MSE walls combined with the light weight and high porosity construction material will allow for the dissipation of pore pressures and improve the drainage characteristics. ASSUMPTIONS AND REQUIRED INFORMATION The following assumptions were used in preparing this Scope and Fee for the subject project and the following documents/information are required to perform the work: • The limits of work were provided by via discussions and emails with Alta Planning. • Copies of the existing site topography will be provided prior to the start of the field work. • There will be one round of comments on the draft documents. • WRECO is not required to attend any weekly conference calls or meeting with review agencies. • Access to the Private property to perform the field work will be provided to WRECO by others at no cost to WRECO. • There will be no railroad or SMART coordination involved with the design documents WRECO prepares for the proposed improvements. I Civil Engineering I Water Resources I Environmental Compliance I Geotechnical Engineering I 2 VALUE ENGINEERING 8331 Sierra College Boulevard, Suite208 Roseville, CA 95661 Phone : 916.757.6150 www.wreco.com WRECO is proposing a Value Engineering Proposal to replace the cast-in-place concrete retaining walls (as identified on the 35% level MUP Drawings prepared by Alta) with mechanically stabilized earth (MSE) retaining walls using Tire Derived Aggregate (TDA) as the backfill material. CALRECYCLE currently has a program to promote the use ofTDA where the properties (light unit weight and high porosity) make it a preferred construction material. With our project site overlying Bay Mud, a highly compressible material along with the proposed retaining walls will be along the creek which will be subject to inundation, TDA is a preferred construction material for both its low unit weight and dissipation of pore pressures/drainage characteristics. In addition, CALRECYCLE has a grant program which reimburses the owner for using TDA in an engineering application where TDA is a preferred alternative. Basically the engineer, on behalf of the owner, submits a grant application for the construction costs of the TDA (including delivery costs to the site), some placement costs, and also engineering costs for design. An example below: 500 tons ofTDA (roughly 1500 cubic yards of material) @ $60/cubic yard delivered Reimbursement of$7.50 dollars a ton to place the TDA Engineering Costs (one half of construction) Total Reimbursement = = = $30,000 $ 3,750 $16,875 $50,625 The more backfill we use for the project, the more cost reimbursement the project receives up to $350,000 upper bound maximum for a small project. This potential design and option will be thoroughly discussed during the kickoff meeting. 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'LAHHE,UI PERSONNEL ENGINEERING Senior Associate Engineer Associate Engineer Senior Project Manager Project Manager Engineer IV Engineer III Engineer II Engineer I Engineering Assistant Junior Eng ineer PLANNING Planner IV Planner III Planner II Planner I SURVEYING Senior Associate Surveyor Associate Surveyor Senior Project Manager Project Manager Surveyor IV Surveyor III Surveyor II Surveyor I Survey Party Chief Survey Chainman Apprentice IV Apprentice III Apprentice II Apprentice I Instrumentman Surveying Assistant Junior Surveyor Utility Locating Superintendent Utility Locator III Utility Locator II Utility Locator I BIM Specialist III BIM Specialist II BIM Specialist I DESIGN AND DRAFTING Technician IV Technician III Technician II Technician I Drafter IV Drafter III Drafter II Drafter I CONSTRUCTION ADMINISTRATION/QSP-QSD Sr. Construction Administrator Resident Engineer Field Engineer III Field Engineer II Field Engineer I Senior Consultant SERVICES AND EXPENSES Project Assistant Clerical/Admin . Assistant Delivery Services PRINCIPAL IN CHARGE PROFESSIONAL PERSONNEL SERVICE FEES JANUARY 1,2017 -DECEMBER 31. 2018 2017 $206 $200 $196 $190 $176 $162 $142 $124 $77 $65 $176 $162 $142 $124 $206 $200 $196 $190 $176 $162 $142 $124 $164 $106 $102 $96 $87 $65 $141 $77 $65 $165 $145 $120 $85 $162 $142 $124 $150 $139 $127 $119 $123 $111 $103 $93 $185 $137 $162 $142 $124 $215 $77 $65 $35 $230 / ATTACHMENT 3 2018 $211 $205 $201 $195 $180 $166 $146 $127 $79 $67 $180 $166 $146 $127 $211 $205 $201 $195 $180 $166 $146 $127 $168 $109 $105 $98 $89 $67 $145 $79 $67 $169 $149 $123 $87 $166 $146 $127 $154 $142 $130 $122 $126 $114 $106 $95 $190 $140 $166 $146 $127 $220 $79 $67 $36 $236 Charges for outside services, equipment, and facilities not furnished directly by BKF Engineers will be billed at cost plus 10%. Such charges may include, but shall not be limited to printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; special fees, permits, and insurance; transportation on public carriers, meals, and lodging; and consumable materials. Mileage will be charged at the prevailing IRS rate per mile. Monthly invoices are due within 30 days from invoice date. Interest will be charged at 0.833% per month on past due accounts. Expert witness/litigation rates are available upon request. ENGINEERS . SURVEYORS. PLANNERS TO: City of San Rafael Department of Public Works 111 Morphew Street San Rafael, A 94901 We are sending you: o Drawings Via : o Overnight Purpose: ~For signature o For review/comment NUMBER NUMBER DATE OF COPIES OF PAGES DATE ATIENTION RE : o Specifications ~ Regular mail o For approval RECEIVED NOV 13 2017 PUBLIC WORKS DEPT CITY OF SA N RAFAFi" 11/09/17 I JOB NO . 20169048-20 Bill Guerin SMART Multi Use Path between Anderson Drive to Mahon Creek o Reports o Will Call o For your file DESCRIPTION ~ Other o Hand Delivery ~ At your request 3 -9 Partially executed Professional Services Aqreement 3 , REMARKS : COPY TO : 10/16/17 11 Exhibit A to Professional Services Agreement ATIACHMENTS : S1GNED ~d~ Greg Hurd, PE, PLS, LEED AP Principal/Vice President 200 Fourth Street, Suite 300, Santa Rosa, CA 954011707.583.8500 If enclosures are not as noted, kindly notify us at once . 20169048-20_11.09. 17-City of San Rafael.docx CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Department of Public Works Project Manager: Kevin McGowan Extension: 3389 Contractor Name: BKF Engineers Contractor's Contact: Greg Hurd Contact's Email: ghurd@bkf.com D FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *P5A > $20,000; or Purchase> $35,000; or Public Works Contract> $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager / Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE 10/18/2017 10/18/2017 10/26/2017 10/26/2017 11/6/2017 D N/A Or 11/6/2017 11/15/17 ,,/J t, I/""7 1/ lUI / /7 fI /lrJ J(, I { I ?-v } 11 REVIEWER Check/Initial ~ ~ ~ LAG ~ LAG ~ ~ KM J'\ JU4- ~ ~ , ............ l7-is J