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PW 3rd & Cijos Curb Modification Engineering Svcs'. AGREEMENT FOR PROFESSIONAL SERVICES WITH CSW/STUBER-STROEH ENGrnEERING GROUP, INC. FOR DESIGN SERVICES This Agreement is made and entered into this 9'11-1-day of IJO()eHl!e~, 2017, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH ENGrnEERING GROUP, INC., a corporation authOlized to do business in California (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional engineering design services are required in connection with developing plan, specifications, and estimates associated with the 3rd and Cijos Curb Modifications in connection with interim changes to the Bettini Transit Center; and WHEREAS, the CONSULTANT has agreed to render such services; AGREEMENT NOW, TlffiREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director'. CONSULTANT shall assign a single PROJECT DlRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Al Cornwell is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notifY the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and /or provide the services described in CONSULTANT'S letter dated October 4, 2017, marked as Exhibit "A," attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall provide assistance and site access to CONSULTANT as described in Exhibit "A" attached hereto and incorporated herein. 4. COMPENSATION. For the full perfOlmance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT on a time and materials basis for services rendered in accordance with the rates shown in the "Hourly Rates and Billing Policy" included in Exhibit "A" attached and incorporated herein, in an amount not to exceed $8,950. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and end on March 1, 2018 when the work ~hall have been completed, unless the parties agree to extend this Agreement for another 90 days, as approved in writing by City Manager. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may telminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the tennination, to the reasonable satisfaction ofthe party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of tennination, neither party shall incm additional obligations wlder any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon tennination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the pelformance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. A. Upon completion of all work under this Agreement, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this Agreement will automatically be vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT shall finnish to CITY all necessary copies of data needed to complete the review and approval process. 2 B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine-readable form, are intended for one-time use in the construction of the project described in Exhibit A. C. CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or connected with the modification or misuse by CITY of, the machine-readable information and data provided by CONSULTANT under this Agreement; further, CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or cOlmected with any use by CITY of the project documentation on other projects in addition to the project that is described in Exhibit A, or for the completion of the project described in Exhibit A by others, except only such use as may be authorized in writing by CONSULTANT. 8 . INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABUJTY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the perfOlmance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1 ,000,000) per occwTence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per OCCUlTence. 3. If any licensed professional pelfonns any of the services required to be perfonned under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per claim/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's pelformance of services under this Agreement. Where CONSULTANT is a professional 3 not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONSULTANTshall maintain worker's compensation insurance, as required by the State of Califomia, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability and Worker's Compensation msurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONSULTANT'S insurance policies shall be primalY with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primaty and nqncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance, the inSUratlCe policies shall include, in their text or by endorsement, coverage for contractual liability and personal injUlY. 4. . By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by viliue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessaty to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. s. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of prinlary and Ul11brella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primaty and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insuratlce shall be called upon to protect it as a named insured. 4 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the conunercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full celiified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent pennitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to reasonable attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in propOliion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or 5 employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attomeys' fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend and hold hannless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its duties and obligations under thi~ Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the perfOImance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the pelformance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, ,?odes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, filles and all other consequences from any noncompliance or violation of any applicable laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the telms and conditions of this Agreement, to the other party. 6 15. NOTICES. All notices and other communications required or pennitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONSULTANT's Project Director: 16. INDEPENDENT CONTRACTOR. Bill Guerin Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 AI Comwell CSW IStuber-Stroeh Engineering Group Inc. 45 Leveroni Court Novato, CA 94949 For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The tenns and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the tenns and conditions of the attached exhibits or the documents expressly incorporated by reference, the tenns and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. 7 CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other telm, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, perfol1nance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the pelformance of this Agreement, may recover its reasonable costs (including claims administration) and attomey's fees expended in cOlmection with such action. 2l. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work petformed under this Agreement, until CONSULTANT has provided CITY with a completed Intemal Revenue Service Fonn W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of Califomia shall govem this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONSULTANT BYC2/~~ Printed Name: AI ~Y''' we,;-f • 8 Title of Corporate Officer: Pr e 5 ide n t ATTEST: and, ~ c..~~~ .. By: ______________________ _ ESTHER C. BEIRNE, City Clerk Printed Name: ---------------- Title of Corporate Officer: ____________ _ APPROVED AS TO FORM: 9 csw I 812 CSW/Stuber-Stroeh Engineering Group, Inc. Date: October 4, 2017 Revised:October 12, 2017 File: 7.776.346 EXHIBIT A 45 Leveroni Court Novato, CA 94949 vlI'lI'/:cswst2 .com 415 .863.9650 Fax 415.883.9835 Engineers I Lantl Planners I Surveyors I Lantlscapc Architects Novato Petaluma Redwood City Sacramento Mr. Kevin McGowan, City Engineer Via email only: kevin.mcgowan@cityofsanrafael.org City of San Rafael, Department of Public Works 111 Morphew Street San Rafael, CA 94901 RE: THlRO & CIJOS -TRANSIT CENTER CIVIL DESIGN Dear Kevin, CSW /Stuber-Stroeh Enginee.tiog Group, Inc. (CSW I STZ) appreciates the opportunity to present our proposal for survey and civil design services at t;he comer of the 3m and Ciios Street. We understand two (2) curb return improvements and minor improvements to the adjacent parking lot are necessary to accommodate changes from SMART to their transit center operations and bus service. Improvements to the parking lot assume removal of one (1) parking stall and relocation of two (2) ADA compliant parking stalls as indicated in the preliminary SMART plan dated December 2016. Listed below are our scope of services and budgetary estimate to prepare design plans and specification. SCOPE OF SERVICES 1. Supplemental Field Survey: CSW I ST2 will perfo.cm up to 6 hours of field topographic survey. The survey area will be at the northeast comer of 3m and Cijos Street The survey team will locate existing curb, gutter, sidewalk, visible utilities, and ground shoots in the project area for ADA compliant' improvements, If requested, we have allocated up to 2 hours to locate existing street monuments and utilize GPS to establish vertical (NAVD 88) and horizontal (NAD 83) control. We will prepare a topographic base map in AutoCAD dwg format. We will incorporate utility locations from the existing survey and/or utility maps within the project area. Contour intervals will be l-foot . 2. Construction Documents: CSW I ST2 will prepare a 100% construction document level pIan set for the new curb returns and parking lot improvements. Our budgetary estimate assumes up to 40 hours of staff time. The plan set will include a cover sheet, demolition plan, composite improvement pIan (grading, drainage, and utility relocations), horizontal control plan, and typical detail sheet Technical specifications ,vill be prepared in the City approved format. These specifications will be provided to the City for inclusion by staff with the general provisions. We assumed one (1) round of review and comments of the construction documents from the Golden Gate Transit District and City Staff CSWI ST2 will refine the plans and specifications based on agency comments for bidding. We will coordinate with local utility agencies to obtain existing utility maps. CSW I STZ agrees to provide the services described above on a time and expense basis, in accordance with our current Hourly Rates and Billing Policy, a copy of which is enclosed. We suggest you allow the following initial budgets: W:\AD-NO\'\ WI'\7\m6346\2017-10-12I'ropos:d IlEV.DDC CSW l ST2 October 12, 2017 Page 2 EX HIBIT A 1. Supplemental Field Survey 2. Construction Documents TOTAL, ITEMS 1-2 $ $ $ 2,750 6,200 8,950 Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30 days From the date of the invoice. Late payments are subject to interest charges at the rate of 18% per annum. Reimbursable costs for printing, supplies, travel and other miscellaneous or incidental expenses will be billed in addition to the amounts shown above in accordance with .our enclased Billing Policy. CLIENT TO PROVIDE The following items are to be provided to us in order ta perform the above Scape .of Services: o Executed contract o Access ta the site If this proposal is acceptable, please send yaur contract dacuments. We will return a signed copy to you for yaur records. If you have any questions or wish to modify the Scape .of Services, please call me at (415) 883-9850 or contact me via email atRichS@cswst2.com. Thank yau far considering CSW I ST2 ta assist yau in the develapment of your project. We laok forward ta working with you. Very truly yours, CSW /STUBER-STROEH ENGINEERING GROUP, INC. Richard J. Sauza R.CE. #67892 R]S Enclosures W:\AD·NOV\ WI'\7\ 7776>-16\2D 17.1 0·12 I'ropo'.! Rffi'.doc CSW ST 2 CSW/Stuber·Stroeh Engineering Group, Inc. 45 Leveroni Court Novato, CA 94949 www.cswst2.com 415 .883 .9850 Fax: 415.883 .9835 Engineers I Land Planners I Surveyors I Landscape Architects Novato Petaluma Sacramento Redwood City PROJECT NO.: 7.776.346 HOURLY RATES AND BILLING POLICY Effective July 12, 2017 the following hourly rates will be charged for services rendered. (Rates subject to change): CDnLANDSTRUCTURAL ENGINEERING Principal Engineer Manager Project Engineer V Project Engineer IV Project Engineer III Project Engineer II Project Engineer I Senior Engmeer Engineer V Engineer IV Engineer III Engineer II Engineer I Senior Designer Designer V Designer IV Designer III Designer II Designer I Technician IV Technician III Technician II Technician I Project Assistant II Project Assistant I SURVEYING Survey Supervisor Project Surveyor Land Surveyor Survey Technician Two -~1an Survey Party HOURLY RATES $ $ $ $ $ $ $ $ 205.00 -$ $ $ $ $ $ $ $ $ S $ $ $ $ $ $ $ $ 226.00 216.00 193.00 181.00 170.00 153.00 148.00 216.00 158.00 136.00 124.00 107.00 97.00 181.00 148.00 137.00 124.00 113.00 107.00 107.00 103.00 97.00 82.00 85.00 75.00 HOURLY RATES $ 192.00 $ 170.00 $ 148.00 $ 113.00 $ 262.00 Expert \"Vitness / .-\rbitration Services are available at a negotiated rate . LAND PLANNING / LANDSCAPE ARCHITECTURE Principal Senior Planner Planner V Planner IV Planner III Planner II Planner I Landscape Architect V Landscape Architect IV Landscape Architect III Landscape Architect II Landscape Architect I Landscape Designer III Landscape Designer II Landscape Designer I HOURLY RATES $ $ 205.00 - $ $ $ $ 166.00 -$ $ $ $ $ $ $ $ $ $ $ 226.00 216.00 193.00 176.00 170.00 148.00 130.00 171.00 153 .00 131.00 107.00 97.00 118.00 100.00 97.00 ENVIRONMENTAL PLANNING HOURLY RATES Senior Environmental Planner Environmental Planner II Environmental Planner I $ 162.00 $ 141.00 $ 130.00 • -\1\ expenses for transportation will be charged at cost plus service charges at the rate of 10 %. Filing fees, checking fees, prints, and other ol/hide CO.f1J' (such as agency submittal/permit fees etc.) ""ill be charged at cost, plus service charges at the rate of 10%. Billing will be monthly. Invoices are due and payable upon presentation. Interest at the rate of 1.5 % per month commencing thirty (30) days after invoice date will be charged on delinquent accounts. CSW IStuber-Stroeh Engineering Group, Inc. reserves the right to suspend work on any project when invoices have not been paid within thirty (30) days after having been rendered. Cllenl Initials Consultant lnillals ( DATE: TO: FROM: Re: CITY OF SAN RAP AEL, CALIFORNIA DEPARTMENT OF PUBLIC WORKS MEMORANDUM October 31,2017 FILE NO: 16.16.18 Jim Schutz, City Manager Kevin McGowan, Assistant Public Works Director/City Engineer Third and Cijos Sidewalk Modifications ) Professional Services Agreement with CSW Stuber Stroeh Engineering Group Attached is a professional services contract with CSW Stuber Stroeh Engineering Group (CSW) to develop a design to modify the comer of Third and Cijos Street. The modifications are required to accommodate temporary bus route changes due to rail construction at the Transit Center. SMART's contractor anticipates starting construction within the Transit Center in February 2018. This construction will affect the current services provided by Golden Gate Bridge Highway and Transportation District (GGT) as well as Marin Transit who facilitate bus service from the Bettini Transit Center. One ofthe transit routes provides service on west bond Fourth Street. With SMART's Larkspur extension in place, accessing Fourth Street would require circuitous bus movements looping back to Irwin. In order to minimize impact, the transit agencies would like to utilize Cijos Street to route some of their west bound bus routes to Fourth Street. Recently the City reconstructed the parking lot on the comer of Third and Cijos. Unfortunately, the curb and gutter at this comer will need to be modified to accommodate larger bus movements in the area. The attached contract with CSW will allow for the development of a design and construction documents for the improvements. The cost of the professional services contract as well as the construction will be borne by GGT. Please sign the attached contracts and return them to Public Works for finalization. An informal construction contract will following in the next few weeks. Attachments C: Kevin McGowan, Assistant Public Works Director CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Kevin McGowan Extension: 3389 Contractor Name: CSW Stuber Stroeh Contractor's Contact: AI Cornwell, Rich Sousa Contact's Email: RichSouza<richs@cswst2.com> o FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *PSA> $20,000 ; or Purchase> $35,000; or Public Works Contract> $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS I and bonds (for Public Works Contracts) 8 City Manager / Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager COMPLETED DATE 10/10/2017 CSW is in the system for Freitas 10/11/2017 Previously on File 10/12/2017 0 N/A Or Click here to enter a date. 10-31 -17 1t/3 II." 11/~JJ-, {I /~1t 7 II /9/ 11 REVIEWER Check/Initial IZl IZl LG 0 -- 0 IZl 0 KM 4 JJt- >( vv ~f3.