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PW Re-Time 15 Signalized IntersectionsAGREEMENT FOR PROFESSIONAL SERVICES WITH DKS ASSOCIATES FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH TRAFFIC SIGNAL TIMING IN CENTRAL SAN RAFAEL fO This Agreement is made and entered into this (p day of fe,b(\.\~ ,20It, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and DKS ASSOCIATES (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional engineering design services are required in connection with the Proposal to re-time 15 signalized intersections in Central San Rafael, in conjunction with 39 other signalized intersections being re-timed by the CONSULTANT, but funded by a Program for Arterial System Synchronization (PASS) grant from the Metropolitan Transportation Commision (MTC); and WHEREAS, the CONSULT ANT has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDlNA TION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution ofthis Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. David Mahama, PE, is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties described as Exhibit "A," attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall compensate CONSULT ANT as provided in Paragraph 4, and shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein. 4. COMPENSATION. For the full perfonnance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT on a flat fee basis for services rendered as shown in Exhibit "A", with a total not-to- exceed amount of $67,900. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The tenn of this Agreement shall commence upon the date of execution of this Agreement and end on June 30, 2018, or on such earlier date when the work shall have been completed, unless the parties agree to extend this Agreement for another 90 days, as approved in writing by City Manager. 6. TERMINATION. A. Discretionary. Either party may tenninate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may tenninate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause ofthe tennination, to the reasonable satisfaction ofthe party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of tennination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent ofthe other. D. Return of Documents. Upon tennination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the perfonnance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after tennination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULT ANT in connection with the perfonnance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its perfonnance of 2 its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONSULTANT shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required ofthe CONSULTANT in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance and worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 3 2. The additional insured coverage under CONSULTANT'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 010413. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date ofthis Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. 4 D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates ofInsurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), to the extent arising out of CONSULTANT'S negligent performance of its obligations or conduct of its operations under this Agreement. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULT ANT shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' I fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS to the extent arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement. In no event shall the cost to defend charged to the design professional exceed the design professional's proportionate percentage offault. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, 5 and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULT ANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONSULTANT's Project Director: Bill Guerin Public Works Director 111 Morphew Street San Rafael, CA 94901 David Mahama, PE DKS Associates 1970 Broadway Suite 740 Oakland, CA 94612 6 16. INDEPENDENT CONSULTANT. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent CONSULTANT, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent CONS UL T ANT and not that of an employee of CITY. 17. ENTIRE AGREEMENT --AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 7 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONSULTANT By:--=-'d"""'i""'J---'-'?1F-+-r-r---- J ATTEST: LIND'SAYiARA, Interim City Clerk By:----''"'''----"-+-f--''irl~--''---- APPROVED AS TO FORM: Title of Corporate Officer: COO g September 27,2017 Charmine C. Solla, PE, TE Deputy Public Works Director City of San Rafael Public Works Department 111 Morphew Street, San Rafael CA 94901 San Rafael CA 94901 Email: Charmine.Solla@cityofsanrafael.org Subject: Quote for 3rd Street Synchronization Project Dear Ms. Solla: Exhibit "A" P#17033-004 Following the request made at the kickoff meeting for the MTC PASS FY 17/18 project held at MTC on July 24,2017, OKS is providing a quote to include 15 intersections along 2nd Street, 3rd Street, and 4th Street in downtown San Rafael to the MTC sponsored PASS project. Essentially, the scope of work and schedule will be according to the MTC project. Please see the attached Scope, Schedule and Budget for the MTC PASS project. PROJECT UNDERSTANDING The 15 intersections along 3rd Street will be synchronized for the weekday AM, Midday, PM, and weekend AM and PM peak periods, which is consistent with the other 39 MTC funded PASS intersections. The City funded 15 intersections are listed in Table 1. Table 1: Study Intersections SystemlD Intersection Signal Ownership 35 4th Streetl2nd Street City of San Rafael 36 4th StreetlH Street City of San Rafael 50 3rd StreetlShaver Street City of San Rafael 51 3rd StreetlE Street City of San Rafael 52 3rd StreetlD Street City of San Rafael 53 3rd StreetlC Street City of San Rafael 54 3rd StreetlB Street City of San Rafael 55 3rd StreetlA Street City of San Rafael 56 3rd StreetlLindaro Street City of San Rafael 57 3rd StreetlLincoln Avenue City of San Rafael 58 3rd Streetl Tamalpais Avenue City of San Rafael 59 3rd StreetlHetherton Street City of San Rafael 60 3rd Streetllrwin Street City of San Rafael 61 3rd StreetlGrand Avenue City of San Rafael 63 2nd StreetlG Street City of San Rafael The timing implementation for all the 15 intersections will be done remotely from the traffic management center with the exception of the 3rd Street/Grand Avenue intersection. OKS staff will work with DC Electric, the City of San Rafael on call maintenance technician to implement the timing plans on the field. BUDGET Our fee for the services is based on MTC rates, which is substantially low compared to industry rates for conducting signal timing projects. MTC rates are typically between $2,600 and $2,800 per intersection for three peak periods (applicable during weekdays) and between $2,300 and $2,500 for two peak periods (applicable during weekends) depending upon whether the timing plans are implemented remotely or on the field. The higher rates apply to field timing implementation. DKS is therefore providing a $200/intersection discount taking into consideration the following data provided by the City: weekday AM and PM synchro files, ADT counts, and turning movement counts at five intersections provided for the PASS project. Table 2: Budget (with Discounted Rates) Arojebt '.I I'l!:. wel!k~!iY 1"1P1eniltOt ' (1#.0' W~!ke.IJ~' Corrldo(8 Sigii"als" ~rmeqt Ser.VJces ~!'1d 'P,lans ~ ~ation ,(TMC ~DI ~ [otal I-"PM AJd/P.M (I' of ~lgi1Ai8) I ~ or. F.le CJ) \ , ., 2nd Street, 3rd 14 Weekday (AM/MD/PM)--$2,400 TMC $33,600 $29,400 $63,000 Weekend (AM/PM)--$2. 1 00 Street. and 4th Street 1 Weekday (AM/MD/PM)--$2.600 Field $2,600 $2,300 $4,900 Weekend (AM/PM)--$2.300 Total 15 $36,200 $31,700 $67,900 The proposed budget for this project assignment is $67,900 as shown in Table 2. If additional effort is required for any task beyond what is described in the scope of work, DKS will request additional budget and would proceed only after receiving written confirmation from the City. DKS will invoice monthly on a time and material basis. Additionally, because of the uncertain impact of the SMART Train operation across the study corridors, we think that the best approach to assess travel time along the study corridors is to analyze BIG data rather than rely on the traditional floating car method. If interested, we can provide you a scope and fee to conduct the BIG data analysis. If you have any questions or require additional information regarding our scope or budget, please contact David Mahama at (510) 267-6613 or by email atdcm@dksassociates.com. or me at (510) 267-6623 or attrk@dksassociates.com. Sincerely, DKS Associates A California Corporation Terry Klim, PE, Principal Cc: David Mahama, PE, Senior Project Manager Attachments: MTC PASS FY 17118 San Rafael Project Scope, Schedule and Budget EXHIBIT A Fee Schedule Effective January 1,2018 through December 31,2018 ENGINEERS and PLANNERS TECHNICIANS and SUPPORT STAFF Grade Hourly Rate Grade Hourly Rate Tech Level Hourly Rate Grade 1 $ 55.00 Grade 32 210.00 Tech Level A $ 35.00 ,--==-"'-"-.=---_ .. _,----,-----"-,.,,_._, ,,'._-----'._._,-_.-.. _--,----,---_._._-,----,--- Grade 2 60.00 Grade 33 215.00 Tech Level B 40.00 ._--_._----_ .. _-_._-----,--------_._---_._ .. _._ .... _-_._-_ .... _. __ ._._._-_._-_._-----._._._--,--_._---.. _-----_._._-- Grade 3 65.00 Grade 34 220.00 Tech Level C 45.00 -_ .. __ ._ ...... _----------_._-_._----_. __ . __ ..... __ ._-_._--_._ .. __ ._-... _--_. __ ._---------_._----_._--- Grade 4 70.00 Grade 35 225.00 Tech Level D 50.00 ________ •• _. ___ .__ • ______ ._. ____ • H. ___ ·_ .. ___ .. • .. • __ • .. ,,· __ ..... • .. • ____ • ___ • ___ .. • .... _._._ .. _____ ... _._._ .. __ • ____ ._ ........ ___ • _________ ........ ___ _ ___ 9.!.~~~,.s.. __ , __ . __ ?~,~~Q.._, ____ G!..~.!!~, 230.00 __ ._" Tech Level E __ , __ ,_?2:.9..Q ___ " Grade 6 80.00 Grade 37 235 .00 Tech Level F 60.00 . __________ . _______ ._ ..... ____ ... ____ . __ ._ .. _ . ______ ... " ... _. __ .. _ ..... ________ . __ . ____ .... ___ . ___________ ",, ____ ._"_.M.M_M_. __________ ·_·M._M __ ... _.M_.M_. ___ .. Grade 7 85.00 Grade 38 240 .00 Tech Level G 65 .00 ---_ ... ,,------------_. -----,--,------------_._---- Grade 8 90.00 Grade 39 245 .00 Tech Level H 70.00 • ______ • __ M •• ____________ ~ • ___________ • ____ • __ • __ .M • _____ M.~ ___ ..... __ • ___ ...... ___ • ________ .... • .. __ ._._ .. __ Grade 9 95.00 Grade 40 250 .00 Tech Level I 75.00 -,,-,-----.. _---------,-,--,-------, _._,-,-,-,_ .. _,-,--,-----,------,--,-_ .. _--",,_ ... _-,-------,--_ ... _--- Grade 10 100.00 Grade 41 255 .00 Tech Level J 80.00 ------, ._,,' .... _,---------_. __ ."_ .. _,--,-----------""--,-,,-_._,, Grade 11 105.00 Grade 42 260.00 Tech Level K 85.00 ---,,---,_._------------,-,-,-,--,_. ----.. _,-,--,_._,-_._---------,-_." Grade 12 110.00 Grade 43 265.00 Tech Level L 90 .00 _ .. _-_ .. _ .. _-------,-,,_ .... _-,--._----_. ,,--- Grade 13 115.00 Grade 44 270 .00 Tech Level M 95 .00 ---,,-,-,_._,,-,-------,-----._--"_._, .. ,,,--_._,,---_ .. _-,--,_ .. _-_._--,--_. __ .. ,,_ ... ,--,-,,--_ .... , .... _ .. _,---,- Grade 14 120 .00 Grade 45 275 .00 Tech Level N 100 .00 --_."."--,_ ... _ ... ,,._---,_ .. _-----.. --------,,-,----------------_ .... ,---_ .. ,--,- __ -.2!.~.'!_!..?_____ 125.00 ___ <E.:~~~ 46 ___ 280}~9.__ Tech_Le"y'_e.!..Q.. 1O?:9..Q ___ ,._. Grade 16 130.00 Grade 47 285 .00 Tech Level P 110.00 -,--, .. _-,-,,--,,----------------,-.. _-------_._._._----_ .. _-------- Grade 17 135.00 Grade 48 290 .00 Tech Level Q 115 .00 -,--".".".,-,---, ... _--,_ .... _-,._--_ .. _-_ .... _-._ .. ,----_ .. _"'---,-_ .. ,----,-_._"._,_.,,-,_., .. _---,,-,,-----,-,_.,,_._._--,-_ .... _----,,-----_ ... ,,"'_._.,,-,---.,.- Grade 18 140.00 Grade 49 295.00 Tech Level R 120.00 ..... _. ___ .. __ ~ .. _ .. __ .... ___ ... _._. __ .... ___ • ____ ._ .. _ .. ___ • __ • ____ • ___ ._._._. __ • _____ • ______ .. __ .... __ • ___ ._ .. _____ • ___ ._ •• ___ ._ .. ___ ._. ___ ·_ ... _____ • __ .. __ .M .. _ ....... ___ ._~ ... _._ Grade 19 145.00 Grade 50 300.00 Tech Level S 125.00 -----... --.---.----.--.---... --.-.~-.--... --.. --.. _._. __ .. _ .. -.. _---_._----_._---_._----- Grade 20 150.00 Grade 51 305.00 Tech Level T 130.00 ------,-,-,-._------------------------,,-_ .... -_._,--- Grade 21 155.00 Grade 52 310.00 Tech Level U 135.00 ,-------------_._-_._----------._--_._-_ ... _-----_._---------_. __ ._--- Grade 22 160.00 G~~~~~ _____ 315.0_~ ____ Tech L~~:::lY 140.00 ___ ,_ ----_. __ ._.- Grade 23 165.00 Grade 54 320.00 Tech Level W 145.00 Grade 24 170.00 Grade 55 325.00 Tech Level X 150.00 Grade 25 175.00 Grade 56 330.00 Tech Level Y 155.00 Grade 26 180.00 Grade 57 335.00 Tech Level Z 160.00 Grade 27 185.00 Grade 58 340.00 Tech Level AA 165.00 Grade 28 190.00 Grade 59 345.00 Tech Level AB 170.00 Grade 29 195.00 Grade 60 350.00 Tech Level AC 175.00 Grade 30 200.00 Grade 61 355.00 Tech Level AD 180.00 Grade 31 205.00 Grade 62 360.00 Tech Level AE 185.00 • Project expenses will be billed at cost pillS ten percent for service and handling. Project expenses include project- related costs such as reproduction through outside services, transportation, subsistence, delivery/postage, and vendor and subcontractor services. • All invoices are due and payable within 30 days of date of invoice. Invoices outstanding over 30 days will be assessed a 1 114 percent service charge, compounded, for each 30 days outstanding beyond the initial payment period. Service charges are not included in any agreement for maximum charges. Revised January 2, 2018 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Department of Public Works Project Manager: Charmine Solla Extension: x3473 Contractor Name: DKS and Associates Contractor's Contact: David Mahama Contact's Email: dcm@dksassociates.com o FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION DEPARTMENT 1 Project Manager a. Email PINS Introductory Notice to Contractor b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement and return to Project Manager b . Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to contractor for their signature 4 Project Manager When necessary, * contractor-signed agreement agendized for Council approval *PSA> $20,000 ; or Purchase> $35,000; or Public Works Contract> $125,000 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 8 City Manager / Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager \10 COMPLETED DATE 12/12/2017 12/12/2017 12/14/2017 12/14/2017 Click here to enter a date. 0 N/A Or 11/6/2017 2/6/18 2/6/18 2/6/18 .a-/(1 fig · 'J./ (p /1 '0 REVIEWER Check/Initial ~CS ~CS ~ LMM - ~LMM 0 ~CS CS R- n K.J1- ~