HomeMy WebLinkAboutCC Bicycle and Pedestrian Advisory Committee 2018 Vacancy____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 9-2-55
Council Meeting: 2/5/2018
Disposition: Approved Staff Recommendation
Agenda Item No: 4.b
Meeting Date: February 5, 2018
TOPIC: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE VACANCY
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE ALTERNATE UNEXPIRED FOUR-YEAR TERM ON
THE SAN RAFAEL BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE, TO THE END OF
NOVEMBER 2018 DUE TO THE RESIGNATION OF ROB SIMON
RECOMMENDATION:
It is recommended that Council:
1. Call for applications to fill one four-year term on the San Rafael Bicycle and Pedestrian Advisory
Committee to the end of November 2018;
2. Set deadline for receipt of applications for Tuesday, February 27, 2018 at 5:00 p.m. in the City
Clerk’s Office, Room 209, City Hall; and
3. Set date for interviews of applicants at a Special City Council meeting to be held on a date to be
determined.
BACKGROUND:
The Bicycle and Pedestrian Advisory Committee consists of seven members, two alternate members,
and two youth members who advise and support the goals and objectives of the City of San Rafael as
they relate to bicycle and pedestrian matters. Committee members contribute their experience and
expertise with specialized initiatives, such as reducing the City’s carbon footprint, improving the bicycle
and pedestrian environment in San Rafael, and advising staff on projects which impact pedestrian and
bicycle activity. The goal of the Bicycle and Pedestrian Advisory Committee is to promote bicycling and
walking as viable means of transportation throughout San Rafael, to provide conceptual input on public
bicycle and pedestrian infrastructure projects, and to support the implementation of the City's Bicycle
and Pedestrian Master Plan. Meetings are held on the first Wednesday of each month at 6:00 p.m. at
San Rafael City Hall.
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk’s Office
Prepared by: Lindsay Lara,
Interim City Clerk
City Manager Approval: ______________
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
In February 2014, the City Council adopted Resolution 13681 limiting Bicycle and Pedestrian Advisory
Committee members to two consecutive four-year terms. Applications may be submitted online and
are also available in hard copy format at the City Clerk’s Office.
FISCAL IMPACT: None
RECOMMENDED ACTION: Approve staff recommendation.
ATTACHMENTS:
1. Vacancy notice
2. Application
3. Excerpt from San Rafael Municipal Code
4. Ethics Training Information
One Vacancy
Bicycle and Pedestrian Advisory Committee
Applications to serve on the Bicycle and Pedestrian Advisory Committee to fill one
unexpired four-year alternate term to the end of November 2018, may be obtained
online at https://www.cityofsanrafael.org/boards-commissions/ and may be completed
and submitted electronically. Hard copies of the application are also available online
and in the City Clerk’s Office.
Deadline for filing applications: Tuesday, February 27, 2018 at 5:00 p.m.
There is no compensation paid to Committee Members. Members must comply with the City’s
ethics training requirement of AB 1234, and reimbursement policy. See attached information.
ONLY RESIDENTS OF OR BUSINESS OWNERS WITHIN THE CITY OF SAN
RAFAEL MAY APPLY.
The Bicycle and Pedestrian Advisory Committee meets on the first Wednesday of every
other month in the 3rd floor conference room at City Hall, San Rafael. These meetings
shall comply with all provisions of the Brown Act.
Interviews of applicants will be scheduled to be scheduled on a date to be determined .
San Rafael City Council Resolution No. 10318, adopted October 5, 1998, outlines the
powers and duties of committee members, etc.
__________________
Lindsay Lara
Interim City Clerk
City of San Rafael
Dated: February 6, 2018
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
PURPOSE
The Bicycle and Pedestrian Advisory Committee meets twice a year to review the City’s
progress in implementing the San Rafael Bicycle and Pedestrian Master Plan and other
related issues as directed by the City Council. The Committee will also promote public
involvement and support for bicycling and walking as viable alternatives to driving.
QUALIFICATIONS
All members of the Bicycle and Pedestrian Advisory Committee must be individuals with
a strong interest and enthusiasm for planning and improving bicycle and pedestrian
facilities.
The Advisory Committee shall consist of seven (7) members. Members of the
Committee may either be:
Residents of San Rafael; or
Business owners within the City of San Rafael
Two additional members of the committee shall be youth representatives.
Committee members will be appointed by the City Council.
TIME COMMITMENT
The Advisory Committee shall meet six times per year. The meetings shall comply with
all provisions of the Brown Act.
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
BICYCLE & PEDESTRIAN ADVISORY COMMITTEE
NAME: ______________________________________________________________________
STREET ADDRESS: ______________________________________________________________________
CITY/STATE/ZIP CODE: ______________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS
PRESENT POSITION: _______________________________________________________________________________
NAME OF FIRM: ___________________________________________________________________________________
BUSINESS ADDRESS: ______________________________________________________________________________
*HOME & BUSINESS PHONE: ________________________________________________________________________
*E-MAIL ADDRESS: _________________________________________________________________________________
EDUCATION: ______________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
DATE: _________________________ SIGNATURE: ______________________________________
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, February 27, 2018 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915
*Information kept confidential, to the extent permitted by law.
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision -making or advisory,
and created by formal action of the City Council. In other words, any person servin g on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class or self-study. Currently, only “in-
person” classes are available. Self -study classes are being developed and should be available
in the next several months. You may seek reimbursement for taking any authorized ethics
class. The city staff member that is assigned to your committee can help you with the
reimbursement process.
After you have completed the ethics class, a copy of your certificate needs to be given to the
City Clerk for our files.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, online or self-study. For those in office on 1/1/06,
the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
STAFF REPORT APPROVAL
ROUTING SLIP
Staff Report Author: Lindsay Lara Date of Meeting: 02/05/2018
Department: City Clerk’s Office
Topic: Bicycle & Pedestrian Advisory Committee Vacancy
Subject: Call for Applications to Fill one unexpired four-year alternate term to the end of November, 2018
Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing
☐ Discussion Item ☐ Resolution ☐ Ordinance
☐ Professional Services Agreement ☐ Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? ☐ Yes ☒No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ
Due Date Responsibility Description Completed
Date Initial / Comment
DEPARTMENT REVIEW
FRIDAY noon
Director Director approves staff
report is ready for ACM,
City Attorney & Finance
review.
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enter a date.
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CONTENT REVIEW
MONDAY
morning
Assistant City Manager
City Attorney
Finance
ACM, City Attorney &
Finance will review items,
make edits using track
changes and ask questions
using comments. Items will
be returned to the author
by end of day Wednesday.
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1/24/2018
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DS
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LG
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DEPARTMENT REVISIONS
WEDNESDAY
noon
Author Author revises the report
based on comments
receives and produces a
final version (all track
changes and comments
removed) by Friday at
noon.
1/29/2018
☒
LL
ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL
MONDAY
morning
Assistant City Manager
City Attorney
ACM, City Attorney &
Finance will check to see
their comments were
adequately addressed and
sign-off for the City
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☐
Finance
Manager to conduct the
final review.
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TUES
noon
City Manager Final review and approval Click here to
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