HomeMy WebLinkAboutCC Fire Commission 2018 Vacancy____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 9-2-5
Council Meeting: 2/5/2018
Disposition: Approved Staff Recommendation
Agenda Item No: 4.c
Meeting Date: February 5, 2018
TOPIC: FIRE COMMISSION VACANCY
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE FOUR-YEAR TERM ON THE SAN RAFAEL FIRE
COMMISSION, TO THE END OF MARCH 2022, DUE TO EXPIRATION OF TERM OF DR.
STEPHEN MIZROCH
RECOMMENDATION:
It is recommended that Council:
1. Call for applications to fill one four-year term on the San Rafael Fire Commission to the end of
March 2022;
2. Set deadline for receipt of applications for Tuesday, February 27, 2018 at 5:00 p.m. in the City
Clerk’s Office, Room 209, City Hall; and
3. Set date for interviews of applicants at a special City Council meeting to be held on a date to be
determined.
BACKGROUND:
The Fire Commission consists of five members and one alternate member who advise and support the
goals and objectives of the San Rafael Fire Department. In concert with the Fire Chief, Fire Commission
Members contribute their experience and expertise with department-related initiatives, such as Public
Education and Information, Emergency Preparedness, support of the San Rafael Fire Foundation,
Essential Facilities Project, Photography and documenting Fire Service History. Meetings are held on
the second Wednesday of each month at 4:00 p.m. at 1600 Los Gamos Drive, Suite 345, San Rafael,
California 94903.
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk’s Office
Prepared by: Lindsay Lara,
Interim City Clerk
City Manager Approval: ______________
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Per the San Rafael City Council Policy regarding Appointive Offices, any existing City board member or
commissioner who wishes to be reappointed shall be interviewed at the same time as new applicants.
Dr. Mizroch has expressed interest in continuing to serve on the Fire Commission.
In February 2014, the City Council adopted Resolution 13681 limiting Fire Commissioners to two
consecutive four-year terms. Applications may be submitted online and are also available in hard copy
format at the City Clerk’s Office.
FISCAL IMPACT: None
RECOMMENDED ACTION: Approve staff recommendation.
ATTACHMENTS:
1. Vacancy notice
2. Application
3. Excerpt from San Rafael Municipal Code
4. Ethics Training Information
One Vacancy
Fire Commission
Applications to serve on the City of San Rafael Fire Commission to fill one four-year term to
the end of March 2022, may be submitted online at https://www.cityofsanrafael.org/boards-
commissions/. Hard copies of the application are also available in the City Clerk’s Office.
The deadline for filing applications is Tuesday, February 27, 2018, at 5:00 p.m., in the
City Clerk’s Office.
There is no compensation paid to Fire Commissioners. Members must comply with the
City’s ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY.
The Fire Commission regularly meets on the second Wednesday of every month at 4:00
p.m. at 1600 Los Gamos, Suite 345, San Rafael, California 94903 .
Interviews of applicants will be held at a date to be determined.
An excerpt from the San Rafael Municipal Code re: Fire Commission membership,
terms of Commission members, powers and duties, etc., is also attached.
________________________________
Lindsay Lara
Interim City Clerk
City of San Rafael
Dated: February 6, 2018
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
FIRE COMMISSION
Name: ______________________________________________________________________
Street Address: ______________________________________________________________________
City/State/Zip Code: ________________________________________________________________
Resident of the City of San Rafael for _________________________ Years
Present Position: ______________________________________________________________________
Name of Firm: ____________________________________________________________________________
Business Address: ______________________________________________________________________
*Home & Business Phone: ________________________________________________________________
*E-Mail Address: ____________________________________________________________________________
Education: _____________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Participation in the Following Civic Activities: ___________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Member of Following Civic Organizations: ___________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
My Reasons for Wanting to Serve Are: __________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Describe Possible Areas of Conflict of Interest: ____________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Date: _________________________ Signature: ______________________________________
Filing Deadline : Mail or deliver to:
Date: Tuesday, February 27, 2018 City of San Rafael, City Hall, Dept. of City Clerk
Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901
* This information will be kept confidential, to the extent permitted by law
SAN RAFAEL CHARTER
ARTICLE VIII Executive and Administrative Departments, Section 10. FIRE COMMISSION.
There shall be a board of fire commissioners appointed by the council, the exact number of which shall
be set by ordinance or resolution of the council, one of whom may be a councilman. The chief of the fire department shall be an
ex officio member of the commission but shall not be entitled to vote as a member
of the commission. The members of the commission shall serve for a term of four years and shall be subject to removal by the
affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the
manner provided by resolution of the council. The board of fire commissioners shall exercise such powers and perform such
duties as may be prescribed or conferred in this charter or by the ordinances of the city. (Assembly Concurrent Resolution N o.
121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.)
2.16.010 Board of Fire Commissioners.*
A board of fire commissioners is created. (Ord. 889 § 2, 1967: Ord. 825 § 1, 1965: Ord. 422).
* Fire Commission--See San Rafael Charter, Art. VIII § 10.
2.16.011 Board membership--Compensation.
The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a councilman.
The chief of the fire department shall be an ex officio member of the commission,
but shall not be entitled to vote as a member of the commission. All members of the commission shall serve without
compensation. (Ord. 889 § 3 (part), 1967).
2.16.012 Board term of office and removal.
The members of the board of fire commissioners shall serve for a term of four years and shall be subject
to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall b e
staggered in the manner provided by resolution of the city council.
(Ord. 889 § 3 (part), 1967).
2.16.013 Board powers and duties.
Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the
board of fire commissioners shall be:
To review and recommend concerning the future needs of the fire department in respect to long-range capital needs, including
buildings, training facilities, and water mains and hydrant replacements;
To review the relationship of the fire department with other governmental agencies and private entities concerning topics whi ch
the commission feels present a true and pressing need for the city’s fire service, i.e., mutual aid and the fire rating syste m of the
Independent Insurance Office;
To review, comment and make recommendations regarding the annual operating budget of the department;
To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire prev ention
code, the building code, and other such ordinances which pertain to the prevention of fires within the community ;
To receive monthly reports from the department head concerning the general operations and functions of the department;
To perform such other duties as may be prescribed by the city council.
(Ord. 1131 § 1, 1974: Ord. 889 § 3 (part), 1967).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision -making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class.
You may seek reimbursement for taking any authorized ethics class. The city staff member that
is assigned to your committee can help you with the reimbursement process.
After you have completed the ethics class, the original certificate needs to be given to the City
Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates fo r
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative body
at its next meeting.
STAFF REPORT APPROVAL
ROUTING SLIP
Staff Report Author: Lindsay Lara Date of Meeting: 02/05/2018
Department: City Clerk’s Office
Topic: Fire Commission Vacancy
Subject: Call for applications to fill one four-year term on the Fire Commission to the end of March, 2018
Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing
☐ Discussion Item ☐ Resolution ☐ Ordinance
☐ Professional Services Agreement ☐ Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? ☐ Yes ☒No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ
Due Date Responsibility Description Completed
Date Initial / Comment
DEPARTMENT REVIEW
FRIDAY noon
Director Director approves staff
report is ready for ACM,
City Attorney & Finance
review.
1/19/2018
☒
CONTENT REVIEW
MONDAY
morning
Assistant City Manager
City Attorney
Finance
ACM, City Attorney &
Finance will review items,
make edits using track
changes and ask questions
using comments. Items will
be returned to the author
by end of day Wednesday.
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enter a date.
1/23/2018
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enter a date.
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DS
☒
LG
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DEPARTMENT REVISIONS
WEDNESDAY
noon
Author Author revises the report
based on comments
receives and produces a
final version (all track
changes and comments
removed) by Friday at
noon.
1/29/2018
☒
LL
ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL
MONDAY
morning
Assistant City Manager
City Attorney
ACM, City Attorney &
Finance will check to see
their comments were
adequately addressed and
sign-off for the City
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enter a date.
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☐
☐
Finance
Manager to conduct the
final review.
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enter a date.
☐
TUES
noon
City Manager Final review and approval Click here to
enter a date.
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