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Home My WebLink AboutED May Madness Road Closure 2018____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 2/5/2018 Disposition: Resolution 14457 Agenda Item No: 4.f Meeting Date: February 5th, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger, Event Coordinator City Manager Approval: ______________ TOPIC: May Madness Car Parade 2018 SUBJECT: Resolution authorizing closure of downtown City streets for the 30th Annual May Madness Classic Car Parade on Saturday, May 12, 2018. RECOMMENDATION: Approve the Resolution authorizing the temporary street closures. BACKGROUND: May Madness is a legacy event for the City of San Rafael. In 1986, the Downtown Business Improvement District (BID) and the City of San Rafael initiated the first May Madness Car Parade with local merchant, Greg Borelli, as a marketing event for San Rafael businesses. This year the Downtown BID and local merchant, Rick Lewis of Gold Rush Jewelers, have stepped in to create a May Madness Organizing Committee to support the return of the event in 2018. The event committee includes the following members: Rick Lewis, Gold Rush Jewelers; Joanne Webster, San Rafael Chamber of Commerce Director; Steve Bajor, Team Pro Event; Cory Bytof, City of San Rafael Sustainability and Volunteer Program; and Brian Auger, City of San Rafael Events. ANALYSIS: For 2018, the May Madness Organizing Committee is considering new innovations to help refresh the event. The event will include the car parade, a boutique Show & Shine display of vehicles, micro-brew beer and wine booths, food booths, and music. This year a large feature of the event will be the addition of an Electric Car Ride and Drive program organized by Transportation Authority of Marin and the City’s Sustainability Program. The parade will have a centralized start and finish line at A Street, and the event times have been set to showcase the Downtown and encourage event goers to shop and eat at local businesses. The Davidson Middle School Marching Band will start the parade down Fourth Street. Event funding is coming from a variety of sources including a Target event fund grant, merchant support, and local sponsorships. The City Council must authorize the temporary street closures required for the event as follows: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 1. “A” Street from Parking Structure driveway to Fifth Avenue from 6 a.m. to 9 p.m. 2. Julia Street from “A” Street to “B” Street 6 a.m. to 9 p.m. 3. Fourth Street between Lootens and “A” Street from 7 a.m. to 10 p.m. 4. Fourth Street from Lincoln to “C” Street from 11 a.m. to 9 p.m. 5. Cijos Street from South of Commercial to Fourth Street from 11 a.m. to 9 p.m. 6. Lootens from Third Street to 935 Lootens Pl. (garage) driveway from 11 a.m. to 9 p.m. 7. “B” Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. 8. “C” Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. (if necessary) COMMUNITY OUTREACH: Event outreach will include a variety of media outreach, including print ads and social media promotions. FISCAL IMPACT: Pursuant to the current City policy, Police and Public Works costs associated with the street closure will be reimbursed by the event unless other arrangements are secured. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt resolution. 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt resolution. ATTACHMENTS: Resolution RESOLUTION NO. 14457 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE 30TH ANNUAL MAY MADNESS CLASSIC CAR PARADE ON SATURDAY, MAY 12, 2018 WHEREAS, the San Rafael City Council has determined that it is in the best interest for Public Safety to engage in a modified Traffic Plan and Road Closure to operate the 30th Annual May Madness Car Parade; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown area, the streets shown below should be temporarily closed to through traffic for the date and times as specified below: 1. “A” Street from Parking Structure driveway to Fifth Avenue from 6 a.m. to 9 p.m. 2. Julia Street from “A” Street to “B” Street 6 a.m. to 9 p.m. 3. Fourth Street between Lootens and “A” Street from 7 a.m. to 10 p.m. 4. Fourth Street from Lincoln to “C” Street from 11 a.m. to 9 p.m. 5. Cijos Street from South of Commercial to Fourth Street from 11 a.m. to 9 p.m. 6. Lootens from Third Street to 935 Lootens Pl. (garage) driveway from 11 a.m. to 9 p.m. 7. “B” Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. 8. “C” Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. (if necessary) NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of San Rafael that, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the dates and times described above. I, LINDSAY LARA, Interim City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council held on the 5th day of February 2018 by the following vote, to wit: AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin ___________________________ Lindsay Lara, Interim City Clerk STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Brian Auger Date of Meeting: 02/05/2018 Department: Economic Development Topic: May Madness Special Event Subject: Road Closure Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☐ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon Director Director approves staff report is ready for ACM, City Attorney & Finance review. 1/18/2018 ☒ CONTENT REVIEW MONDAY morning Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. 1/23/2018 1/22/2018 1/26/2018 ☒ DS ☒ LG ☒ MM DEPARTMENT REVISIONS WEDNESDAY noon Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning Assistant City Manager City Attorney ACM, City Attorney & Finance will check to see their comments were adequately addressed and sign-off for the City Click here to enter a date. 1/30/2018 ☐ ☒ LG Finance Manager to conduct the final review. Click here to enter a date. ☐ TUES noon City Manager Final review and approval Click here to enter a date. ☐