HomeMy WebLinkAboutPW Third and Hetherton Traffic Study____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-3-636
Council Meeting: 2/5/2018
Disposition: Resolution 14460
Agenda Item No: 4.k
Meeting Date: February 5, 2018
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: ____________
File No.: 18.06.74
TOPIC: THIRD AND HETHERTON TRAFFIC STUDY
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES FOR A STUDY OF THE
THIRD AND HETHERTON INTERSECTION, INCREASING THE SCOPE OF WORK AND COMPENSATION IN THE
AMOUNT OF $34,830, FOR A TOTAL NOT TO EXCEED AMOUNT OF $94,035, CITY PROJECT NO. 11303
RECOMMENDATION: Adopt the resolution
BACKGROUND: On January 17, 2017 , the City Council authorized the City Manager to enter into a
professional services agreement with the transportation consultant firm, Kimley-Horn and Associates to
prepare a study for the Third Street and Hetherton Street intersection (Attachment 2).
The original scope of work was to evaluate whether signal modifications (timing and sequence),
geometric modifications to the roadway, or other infrastructure improvements could be installed to
improve the safety and traffic throughput at the intersection. Compensation to the consultant was not
to exceed $59,205.
Kimley-Horn completed a draft report of their findings and recommendations, including five conceptual
intersection configurations. These concepts were presented to staff on October 18, 2017, the City of
San Rafael Bicycle and Pedestrian Advisory Committee on November 8, 2017, the Federation of San
Rafael Neighborhoods on November 15, 2017, and the Point San Pedro Road Coalition on January, 17,
2018. During these meetings, staff was requested to look at alternative concepts and changes that were
not originally included in Kimley-Horn’s designs. In anticipation of similar questions and requests in
future community meetings, staff requested that Kimley-Horn provide additional revisions to the
concepts, as well as look at creating two new alternatives. Kimley-Horn provided these additional
concepts as well as additional edits to the presentation for each subsequent meeting.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS: Staff received an extensive amount of public comment on the concepts developed for the
intersection at Third and Hetherton. In order to properly address and incorporate these comments into
design, staff requested that Kimley-Horn expand their scope of work. Under the original contract, the
following items were completed that were not on the original proposal:
• Assist with 3 neighborhood group presentations
• Revise presentation 3 times to incorporate the feedback received at the neighborhood
meetings (before BPAC, after BPAC, after Federation)
• Conduct 2 additional conceptual designs and traffic analyses
• Attend 2 in-person meetings
• Analyze average delay by approach
• Prepare cost estimate updates to accommodate interim pavement treatments
• Identify ranked and weighted scores for each conceptual plan
Regarding the additional requested concepts, Kimley Horn analyzed the change in delay and queues for
motorists and qualitatively assessed the safety implications to pedestrians and cyclists. These concepts
were developed and refined after feedback from the advisory groups.
Due to the additional work requested by staff and the increased amount of public input and comment,
the following items are requested to finalize the study:
• Prepare crosswalk origin-destination evaluation
• Update the previously submitted draft final report
• Provide 2 rounds of review and comment of the draft summary report
• Submit a final report
• Conduct 5 in-person meetings with the City
• Assist in 1 presentation at a City Council Study Session
• Assist in 1 presentation at a City Council meeting
Due to the additional advisory meetings and concepts, updates to the draft final report are necessary.
These updates will culminate in a study session which will allow the public to see and give input to the
changes that have been made.
To incorporate additional review and complete the updated scope of work, staff recommends that the
City Council amend the professional services agreement with Kimley-Horn by increasing the not-to-
exceed compensation by $34,830. This would bring the total compensation of the agreement to
$94,035. The proposed resolution would approve the proposed agreement amendment for additional
services (Attachment 1 with exhibit).
It is important to note that the City received a $583,900 Highway Safety Improvement Program (HSIP)
grant that will fully fund the design and construction of intersection improvements at Third and
Hetherton.
FISCAL IMPACT: Staff recommends authorizing an amendment to the professional agreement with
Kimley-Horn and Associates for an additional $34,830 to complete the services requested. Sufficient
funds are available in the “Traffic Mitigation Fund 246” to support this action.
OPTIONS: The City Council may choose to:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
1. Adopt the resolution authorizing the City Manager to execute an amendment to the
professional services agreement with Kimley-Horn and Associates, for additional services in an
amount not to exceed $34,830.00, in a form approved by the City Attorney.
2. The City Council may choose to not adopt the resolution, which eliminates future review
opportunities and may delay completion of the final report.
RECOMMENDED ACTION: Approve the Resolution authorizing the City Manager to amend the
professional services agreement with Kimley-Horn and Associates.
ATTACHMENTS:
1. Resolution, with exhibit (First Amendment to Professional Services Agreement with 1/22/18
Scope of work)
2. Professional Services Agreement dated January 17, 2017
RESOLUTION NO. 14460
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES FOR A STUDY OF THE THIRD AND HETHERTON INTERSECTION,
INCREASING THE SCOPE OF WORK AND COMPENSATION IN THE AMOUNT OF
$34,830, FOR A TOTAL NOT TO EXCEED AMOUNT OF $94,035 CITY PROJECT NO.
11303
WHEREAS, on the 17th day of January, 2017, the City Council of the City of San Rafael
entered into a Professional Services Agreement with Kimley-Horn and Associates, Inc. for the
Third and Hetherton Traffic Study, in the amount of $59,205 (the “Agreement”); and
WHEREAS, the City received extensive public comments on the initial conceptual
intersection configurations; and
WHEREAS, additional concepts suggested by the public should be evaluated and were
not included in the awarded contract; and
WHEREAS, pursuant to the terms of the Agreement, the City and Kimley-Horn
extended the term of the Agreement to February 1, 2018; and
WHEREAS, the City would like to continue and extend the public commenting process
with additional revisions by the consultant; and
WHEREAS, additional funds in the amount of $34,830 are necessary for additional
services not in the original agreement; and
WHEREAS, there are sufficient funds in the “Traffic Mitigation Fund 246” to support
this allocation.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The budget and appropriations in the “Traffic Mitigation Fund 246” for City
Project No. 11303 shall be increased from $59,205 to $94,035 to account for the
additional $34,830 needed to fund the additional services to be provided by
Kimley- Horn and Associates, Inc.
2. The City Manager is hereby authorized to execute the First Amendment to
Professional Services Agreement attached hereto and incorporated herein by
reference.
3. The Director of Public Works is hereby authorized to take any and all such
actions, make changes, and issue such change orders as may be necessary to
accomplish the purpose of this resolution.
I, LINDSAY LARA, Interim Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of the City of San Rafael held on Monday, the 5th day of February, 2018 by the
following vote, to wit:
AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: Colin
_______________________________
LINDSAY LARA, Interim City Clerk
FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
KIMLEY-HORN AND ASSOCIATES, INC. FOR THE THIRD AND HETHERTON
TRAFFIC STUDY
THIS FIRST AMENDMENT to the Professional Services Agreement by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and KIMLEY-HORN AND
ASSOCIATES, INC. (hereinafter "CONSULTANT"), is made and entered into as of the
S day of febn.",Oorj ' 2018.
RECITALS
WHEREAS, pursuant to City Council Resolution No. 14260, the CITY and
CONSULTANT entered into a Professional Services Agreement dated January 17, 2017 to
perform preliminary engineering and public outreach in connection with the Third and Hetherton
intersection, for an amount not to exceed $59,205.00 (the "Agreement"); and
WHEREAS, pursuant to the terms of Section 5 of the Agreement, CITY and
CONSULTANT mutually agreed to extend the original tennination date of November 1, 2017
by an additional 90 days, to February 1,2018; and
WHEREAS, CITY requires additional review and an updated final report from the
CONSUL T ANT to present to City Council, and the CONSULTANT is willing to provide such
services;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. Section 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby
amended to include the additional services set f01ih in CONSULTANT's
proposal entitled "Third and Hethelion Traffic Study -Additional Services
Amendment 1" dated January 22, 2018, attached to this First Amendment as
Exhibit "A" and incorporated herein by reference.
2. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to
include additional compensation payable to CONSULTANT for the services
described in Exhibit "A" to this First Amendment, on a labor fee plus expense
basis in accordance with the "Hourly Rate Schedule" included in Exhibit "A", in a
not-to-exceed amount of $34,830.00, and to change the total not-to-exceed
amount under the Agreement to $94,035.00.
3 . Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby
amended to further extend the tennination date of the Agreement to August 1,
2018.
4. Except as specifically amended herein, all of the other provisions, telms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written .
CITY OF SAN RAFAEL
JiJ
ATTEST:
LIND SA Y LA , Interim CIty Clerk
APPROVED AS TO FORM:
2
KIMLEY-HORN AND ASSOCIATES,
INC.
Title: tkl~~1'" ~
and
By: --------------------------
Name: ------------------------
Title: ------------------------
Kimley ») Horn
January 22, 2018
Ms. Charmine Soli a
City of San Rafael
111 Morphew St
San Rafael, CA 94901
RE: Third & Hetherton Traffic Study -Additional Services Amendment 1
Dear Ms. Solla:
Exhibit "A"
Page 1 of 5
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit this scope of
services to the City of San Rafael ("Client") to provide additional services in conjunction with the Third
& Hetherton Traffic Study .
PROJECT UNDERSTANDING
Kimley-Horn began consulting services for the City of San Rafael on the Third & Hetherton Traffic
Improvement project in February 2017. The project was originally envisioned as a 5-month project.
With a greater than originally envisioned level of public and stakeholder comment, the project has
extended beyond the original project schedule and additional services are requested of Kimley-Horn
to continue to advance the project. The scope of services identified below reflects additional services
requested of Kimley-Horn beyond the original scope of services, and wholly replaces any remaining
tasks on the original scope of services .
SCOPE OF SERVICES
Task 3 Additional Analysis, Document Revisions, and Meetings
Task 3.1: Crosswalk Origin-Destination Evaluation
Kimley-Horn will perform a brief intercept survey of users of the south leg crosswalk at the
intersection of 3rd Street & Hetherton Street. The intercept survey will be conducted for up to six hours
in the morning and afternoon on a typical weekday/school day. The intercept survey will focus on
identifying origins and destinations of crosswalk users. Kimley-Horn will tabulate and briefly
summarize the survey findings in a memo to staff.
Task 3.2: Updates to Final Report
Kimley-Horn will update the previously submitted draft final report to include discussion of the
outreach activities performed, a summary of public feedback on improvements, and the intercept
survey.
Task 3.3: Summary Report Revisions
Kimley-Horn will address two rounds of review and comment on the draft summary report. Kimley-
Horn will prepare a final report upon addressing the second round of comments on the draft report .
1300 Clay Street, Suite 325, Oakland, CA 94612 510-625-0712
Kimley ») Horn
Task 3.4: Meetings
Exhibit "A"
Page 2 of 5
Page 2
Kimley-Horn will attend up to five (5) additional in-person meetings to discuss the project at City of
San Rafael Public Works. Kimley-Horn will summarize meeting discussion in an e-mail or similar
bullet list of action items.
Task 3.5: Presentations
Kimley-Horn will assist with up to one (1) presentation of the project for a City Council Study Session.
Attendance of one staff member at the meeting may be requested by City staff. Prior to the
presentation, Kimley-Horn will assist the City in addressing one round of comments and revisions to
the already-prepared project presentation.
Kimley-Horn will assist with and attend up to one (1) presentation of the project at a City Council
Meeting. Attendance of one staff member at the meeting may be requested by City staff. Prior to the
presentation, Kimley-Horn will assist the City in addressing one round of comments and revisions to
the already-prepared project presentation.
Additional Services
We will, if authorized in writing by you, perform other services, which may be required. Additional
services may include attendance at meetings or hearings not included in the scope, additional data
collection, traffic signal coordination and timing plans, accident analyses, preliminary engineering or
final design of improvement measures, or additional rounds of revisions to report or analyses, and
shall be performed on a lump sum or time and materials basis. Any additional efforts, not included in
this scope and fee estimate, will be undertaken only upon express prior written authorization by you.
FEE AND EXPENSES
Kimley-Horn will perform the services in Task 3 on a labor fee plus expense basis, with the maximum
labor fee of $34,830.
CLOSURE
If you concur in all the foregoing and wish to direct us to proceed with the services, please have
authorized persons provide the appropriate authorization. We will commence services only after we
have received a fully-executed agreement. Fees and times stated in this Agreement are valid for sixty
(60) days after the date of this letter.
We appreciate the opportunity to provide these services to you. Please contact me if you have any
questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
1300 Clay Street, Suite 325, Oakland, CA 94612 510-625-0712
Kimley ») Horn
Adam Dankberg , P.E.
Associate/Project Manager
P. E. #C70598
1300 Clay Street, Suite 325, Oakland, CA 94612
Exhibit II All
Page 3 of 5
Page 3
510-625-0712
Third & Hetherton Additional Services -1/22/17
Dankberg Aguigu i Wages Engineer Analyst
Rate 220 260 185 140 125
~~/!Y; rortiTillF.1lfDl:fF.1 [om II-Iou I .m,~
I~-• I 'ffit.llr{l'i-"'1 .. m·-lmm~!I~ ~ ~ ~ £lID m
3 .1 Crosswalk Origin-Destination Evaluation 2 4 18
3 .2 Updates to Final Report 4 8 4
3 .3 Summary Report Revisions 10 4 40 10
3.4 Meetings 20 3 8 25
3.5 Presentations 24 12
Total 60 3 12 89 32
tienlor
Techn ical
Support
140 Hours
tiE «lE
4
3 67
3 59
3 39
13 165
Exhibit "A"
Page 4 of 5
Expenses Total Fee
g ~
$ 100 $ 3,910
$ -$ 2 ,500
$ -$ 10,210
$ 150 $ 10 ,730
$ 100 $ 7,480
$350 $34,830
Kimley ») Horn
Hourly Rate Schedule
Exhibit "A"
Page 5 of 5
The following rates are effective until December 31,2017. These rates are rev iewed yearly and are
adjusted as necessary.
TECHNICAL SUPPORT ......................................................... $ 105.00 -$125.00
SENIOR TECHNICAL SUPPORT .......................................... $120.00 -$180.00
SUPPORT STAFF ................................................................ $ 85.00 -$105.00
PROFESSIONAL ................................................................. $ 115.00 -$165.00
SENIOR PROFESSiONAL ..................................................... $180.00 -$325.00
PRINCIPAL ......................................................................... $295.00 -$325.00
-. 1300 Clay Street, Suite 325, Oakland, California 94612 5106250712
K~m~ey »)Horn
Certificate of Secretary
To Whom It May Concern:
I am the duly qualified and acting Secretary of Kimley~Horn and Associates, Inc., a North Carolina
Corporation.
The following is a true copy of a resolution duly adopted by the Board of Directors of the corporation
at the Board meeting held on December 14, 2017 and entered in the minutes of such meeting in the
minute book of the corporation.
"The Board unanimously approved the contract signing authority of employees as presented." (A
copy of the employee lists as presented is enclosed.)
The resolution is in conformity with the articles of incorporation and bylaws of the corporation, has
never been modified or repealed, and is now in full force and effect.
Dated:
Richard N. Cook, Secretary
~ -I -
ATLANTIC
NEWPORT NEWS
Collins. Carroll E .
NORTHERN VIRGINIA
Carter, Erica V .
Elman, Paul D.
Kauppila , John L.
Lefton, Steven E .
Martin, Robert J.
Murphy, Terence T.
Sauro , Thomas J .
Stevens , Ross S.
Whyte , Richard D .
Yarnal, Brian D.
RICHMOND
Brewer, Brian J.
Harmon, Amanda R .
Lickliter, Ashley C.
White , Ti mothy E .
VIRG INIA BEACH
Chambers , Jon S .
France, W illiam D.
Mackey, W illiam F.
Marscheider, Edward A.
Nash, Will iam A.
Royal, Jack R.
Tewksbury, Carl F .
WHITE PLAINS
Gibson, Adam T .
CALIFORNIA
LOS ANGELES
DOWNTOWN
Blume, Robert D.
Fares, Jean B.
Kerry, Nicole M.
Kyle, Gregory S
Phaneuf, Alyssa S.
OAKLAND
Akwabi, Kwasi
Dankberg, Adam J.
Durrenberger, Randal R.
ORANG E
Adrian , Darren J.
Ciandella , Serine A .
Fares, George B.
Hourigan, E. Vincent
Matson, Jason B.
Melvin, M . Pearse
Phillips, Chad E.
PLEASANTON
Mowery, Michael C .
Pulliam, John E.
Sowers, Brian E .
SACRAMENTO
Melvin, Enda
Squires, Christopher A.
Weir, Matthew D.
Kimley-Horn and Associates,lnc.
FULL CONTRACT SIGNING AUTHORITY
December 14, 2017
SAN DIEGO TAMPA PHOENIX
Barlow, Matthew T. Gilner, Scott W. Conrad, John R.
Espelet. Leonardo E. White, Wayne E. Hermann, Michael J.
Harry, Jennifer L. Kissinger, John C .
Kaltsas , Joseph D. VERO BEACH Leistiko, David J .
Knapton, Michael J. Cave, Derrick B . Mutti, Brent H.
Landaal , Dennis J . Good, Brian A . Noon, Lisa K.
Meyerhofer, Peter N Peed, Brooks H . Omais, Ahmad A .
Podegracz, Anthony J. Roberson, Kevin M . Perillo, Adam C.
Ross, Michael S. Stephens, Britt L. Pretorius, Petrus S .
Purtle, Vicki L.
SAN JOSE WEST PALM BEACH Schiller, Michael G .
Hedayat, Leyla Atz, John C . Smalkoski, Brian R.
Venter Frederik J . Barnes, R. Russell
Heggen, Christopher W. TUCSON
FLORIDA Jackson, Kenneth W. Crowther, Brent C.
BOCA-DELRAY Mufleh, Marwan H.
Schwartz, Michael F. Rapp, Bryan T . SOUTHEAST
Webber, Jason A. Schanen, Kevin M . ALPHARETIA
Sumislaski, James M. Fanney, Lawson H .
FORT LAUDERDALE Walthall, David W . Hamilton, James R .
Alam, Mudassar M. Walker, John D .
Capelli , Jill A. MID-WEST Webb, Floyd C.
Falce, Christopher T. CHICAGO
McWilliams, John J. DOWNTOWN ATLANTA
Ratay , Gary R. Dvorak, Jr., W illiam E. James, Alvin B.
Saxena, K.K. Morton, Jr., Arthur J. Rushing, Michaell.
Wilson , Deborah l.
JACKSONVILLE CHICAGO
Mecca, Joseph P. SUBURBAN ATLANTA M IDTOWN
Roland, George E. Antony, Dean M. Fink, Kenneth l.
Heinen, Andrew N. Meador, Emily H.
LAKELAND Montanye, Emmeli ne F.
Bulloch, Kelly B. INDIANAPOLIS Ross, Robert A.
Wilson, Mark E. Butz, Jr., William A . Stricklin , David L.
MIAMI TWIN CITIES CHARLOTIE
Baldo , Burt L. Bishop, Mark C . Blakley, Jr., Stephen W.
Buchler, Aaron E. Coyle, Daniel J . Edwards, Matthew A .
Campbell, David C. Danielson, Paul B. Hume, Robert M.
Coll ier, Julio A . Horn, Jon B. W il helm, William R.
Fernandez, Jorge l. Leverett, Christopher C .
Matzek, William D . DURHAM DOWNTOWN
OCALA W illiamson, Sarah T . Beck, Chadwick W .
Bryant, M. Lewis
Busche, Richard V . MOUNTAIN MEMPHIS
DENVER Collins , James F.
ORLANDO Colvin, Scott W. Danley, Drake E.
Chau , Hao T . Krell, Gabriel M .
Jackson, Jay R. Phelps, Randall J. NASHVILLE
Martin, Jonathan A. Rowe , Curtis D . Dufour, Zachary J .
Mingonet, Milton S. Salvag io, Robin Rhodes, Christopher D .
Thigpen, Jonathan D. Valentine, Brian W.
RALEIGH
SARASOTA LAS VEGAS Adams, Richard C.
Nadeau, Gary J. Ackeret, Kenneth W . Barber, Barry l.
Schmid , Seth E. Colety, Michael D. Burchett, Thomas F.
Stovall, Thomas M . Byrd , Michael N.
MESA Cook, Richard N.
TALLAHASSEE Margetts, Sterling T. Deans , Neil T.
Barr, Richard R. Ma ri n, Laura S. Dunzo , Mark W.
Sewell, Jon S. Walnum, Nathan C. Flanagan, Tammy L.
Kuzenski , John
McEntee, David L.
Nuckols, Charles A.
Penny, H. Dean
...
• t#
RALEIGH CONT.
Rohrbaugh, Richard R.
Sutter, Karl V.
Venters, Samantha
Wilson, Jon E.
Wilson, Mark S.
TEXAS
AUSTIN
Boecker, Brian C.
Van Leeuwen, Andrew
DALLAS
Hall , James R.
Henigsman, Dean A.
Hoppers, Kevin P.
Nathan, Aaron W.
Smith, Eric Z.
Swindler, Roderick P.
Wilshire, Roy L.
FORT WORTH
Arnold, Scott R.
Gary, Glenn A.
James, Jeffery
FRISCO
Brignon, Brit A.
McCracken, Paul D.
HOUSTON
Frysinger, Chris V.
Gu ill ory, Michael B.
LASCOLINAS
Tribble, Guy B.
Kimley-Horn and Associates, Inc.
STANDARD CONTRACT SIGNING AUTHORITY
December 14,2017
These persons have authority to sign contracts using unmodified Kimley-Horn forms (not client-drafted contracts).
ATLANTIC SAN DIEGO CHICAGO SUBURBAN COLUMBIA SAN ANTONIO
BALTIMORE Koopman, Jennifer R. Kaufman, Philip R. Guy, Jonathan R. Cox, B. Matthew
Falk, Katherine W. McCormick, Matthew Rahman, M. Anees Iser, Christopher M. Farnsworth, Jeffrey A .
Kraft, Jonathan H. McWhorter, Samuel L. Sjogren, Timothy Holscher, Nicholas F.
Sorenson, David K. DURHAM DOWNTOWN
NEWPORT NEWS COLUMBUS Lewellyn, Earl R. THE WOODLANDS
Weist, Jamie H. SAN JOSE Muller, Justin M. Freeman, Jr., Steven C .
Johnson, Miles R. ROCHESTER LEXINGTON
NEW YORK Worthington-Forbes, Payne, Lucas C. Heustess, Aaron M.
Van Hise, Kevin Laura MEMPHIS
TWIN CITIES Monroe, Kenneth W.
NORTHERN VIRGINIA FLORIDA Henderson, Benjamin J.
Albright, Michael R. BOCA-DELRAY Libby, Jonathan N. NASHVILLE
Ameel, Adrienne C. Spruce, Michael D. Lincoln, Thomas J. Boles, Brendan
Giffin, Geoffrey D. Pertzsch, Jerry D. Creasman, Brett
Harris, Michael J. FORT LAUDERDALE Sieh, Patricia D. McMaster, Ryan
Markham, Daniel C. Dabkowski, Adrian K. Witzig, Jeanne M.
Teague, M. Zach Robertson, Stewart E. RALEIGH
MOUNTAIN Bostic, Christopher O.
PHILADELPHIA FORT MYERS DENVER Cochran, Adam P.
Caponigro, Anthony A. Van Buskirk, Peter T. Steder, Matthew C. Gresham, Teresa R.
Turner, Meaghan M. Hachem, Stephan ie L.
RICHMOND JACKSONVILLE Howell, Cory J.
Ellington, David B. Brenny, Martin T. LAS VEGAS Moore, Jeffrey W.
McPeters, Brian A. Schilling, William J. Belsick, Jody Reed, Elizabeth A.
Musarra, Salvatore J. Moles, Richard A. Robinson, Larry D.
LAKELAND
VIRGINIA BEACH Lewis, Jason A. MESA TEXAS
Brich, Stephen C. Grandy, Michael L. AUSTIN
Crum, Katie E. MOBILE Mason, Sean R.
Farthing, Andrew P. Walker, Jordan W . PHOENIX Neal, Trey A.
Jucksch, Rebecca R. Burgess, Lisa M. Parker, Brian J.
Mertig, Karl E. ORLANDO Burns, Leslie D. Smith, Robert J.
Miller, Edward W. Burkett, Leon F. Delmarter, Michael L.
Niss, Robyn M. Tamang, Edwin L. Haney, Stephen E. BRYAN/COLLEGE
Williams, Kyle D. Tate, Jr., S. Clif STATION
RENO Harris, Joseph C.
WHITE PLAINS SARASOTA O'Brien, Molly M.
Cann ing, T. John Conerly, William E. DALLAS
Klepper, B. Kelley SALT LAKE CITY Galloway, Steven D.
CALIFORNIA Pankonin, James R. Johnson, Zachary A. Gaskey, Kevin S.
LOS ANGELES DT Harris, Mark E.
Chakravarthy, Srikanth TALLAHASSEE TUCSON Kacir, Kent C.
Choi, Michael Wetherell, Ryan S. Solis, Richard P. Lucas, Matthew A.
Underwood, Sarah M.
OAKLAND TAMPA SOUTHEAST
Dean, Felicia C . Hatton, Christopher C. ALPHARETTA FORT WORTH
Lee, Nathan Q. Fanney, Angela L. Morales, Hugo
ORANGE West, Brian B.
Holst, Tyler J. VERO BEACH FRISCO
Melchor, Jason J. Husainy, Kinan F. ATLANTA Dickey, Kyle A.
Regueiro , Eric Kiefer, Michael E. Newton, Gary T. Millner, Daniel C.
Van Rens, Peter J. Safford, Ryan C.
PLEASANTON ATLANTA MIDTOWN
Carley , Daniel C. WEST PALM BEACH Bosman, Eric S. HOUSTON
Whaley , Tyler J . Fa irchild, Angelina Coleman, Sean H. Frysinger, Ashley M.
Potts, John E. Johnston, Sean P. Kirkland, Mark R.
SACRAMENTO Strychalski, Raymond P.
Klein, Paul A. MIDWEST Warfield, M. Casey LAS COLINAS
Pittalwala, Fareed S. CHICAGO DOWNTOWN Delmotte, Ryan M.
Tait, Zachary T. Lemmon, Peter CHARLOTTE
Marnell, Colleen L. Taylor, Benjamin S. MCKINNEY
Watts, Austin L. Riccardi, Joseph C.
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Department of Public Works
Project Manager: Charmine Solla
Extension: x3473
Project Name: Third and Hetherton Traffic Study (First Amendment)
Contractor Name: Kimley-Horn and Associates, Inc.
Contractor's Contact: Robert Paderna
Contact's Email: Robert.paderna@ kimley-horn.com
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine .Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
·PSA > $20,000; or Purchase> $35,000; or
Public Works Contract> $125 ,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager / Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
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12/5/2017
12/5/2017
12/5/2017
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1/26/18
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AGREEMENT FOR PROFESSIONAL SERVICES WITH
KIMLEY-HORN AND ASSOCIATES, INC.
FOR THE THIRD AND HETHERTON TRAFFIC STUDY
This Agreement is made and entered into this 11-Ot day of d~''''t u.", 1!7 ,2017, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and KIMLEY-HORN AND ASSOCIATES,
INC., a corporation authorized to do business in California (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY has detennined that a professional traffic engineering study is required in
connection with the Third and Hetherton Intersection; and
WHEREAS, the CONTRACTOR has agreed to render such services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Managel·. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Adam Dankberg is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY
within ten (10) business days ofthe substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perfonn the duties and/or provide the services outlined in
CONTRACTOR's Proposal Dated October 28, 2016, marked as Exhibit "A," attached hereto, and
incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perform the
duties as described in Exhibit "A".
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall pay
CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown
on the "Cost Proposal" dated October 28, 2016 included in Exhibit "B" attached and incorporated herein,
in an amount not to exceed $59,205 .00.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on November 1, 2017 when the work shall have been completed, unless the parties agree to extend this
Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION .
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may tenninate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party , and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision ofthis Agreement without the prior written consent ofthe other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONfRACTOR'S documents and materials prepared for
or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7 . OWNERSHIP OF DOCUMENTS .
The written documents and materials prepared by the CONTRACTOR in connection with the
performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said
property for any purpose, including projects not contemplated by this Agreement.
8 . INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONTRACTOR in connection with its performance
2
of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any
such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or trartsfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of
the CONTRACTOR'S performance of services under this Agreement. Where CONTRACTOR is a
professional not required to have a professional license, CITY reserves the right to require CONTRACTOR
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws and
regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to
CONTRACTOR'S officers and employees. CONTRACTOR'S worker's compensation insurance shall be
specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in
subparagraph A ofthis section above shall also meet the following requirements:
I. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally
named insureds under the policies.
3
2. The additional insured coverage under CONTRACTOR'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY'S
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONTRACTOR'S policies shall be at least as broad as ISO form CG20 010413.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the insurance
carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies
except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. FUlthennore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR'S
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability . Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party . At CITY'S option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY'S satisfaction, or CONTRACTOR shall procure a bond
guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense
expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in tlus Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
11. INDEMNlFICA TION.
A. Except as otherwise provided in Paragraph 8., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONTRACTOR'S performance of its obligations or conduct of its operations under this
Agreement. The CONTRACTOR'S obligations apply regardless of whether or not a liability is caused
or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent
that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONTRACTOR'S indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR'S indemnification obligations. In the event
the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising
from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall
provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their
costs of defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sale negligence or willful misconduct of
CITY.
5
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRlMINA TION.
CONTRACfOR shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS .
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations . CONTRACfOR shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES .
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any
third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the
other party .
15 . NOTICES .
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
Bill Guerin
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Adam Dankberg
Kimley Hom Associates
1300 Clay Street, Suite 325
OakJand, CA 94612
6
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, ofthis Agreement, CONTRACTOR, its officers, agents and
employees shaH act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -AMENDMENTS.
A. The terms and conditions of this Agreement, aH exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions ofthis Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under
this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of tins
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any tenn, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
7
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
2 1. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue
Service Fonn W-9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL
ATTEST:
~~-~~
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
8
CONTRACTOR
By auh ALty/~e
Name : AJDtVVl D~II\"-hel'a, P. E . ~7D5'1'?
Title: A-ntS-"" .... S'(;.(,re"7
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Department of Public Works
Project Manager: Jeff Stutsman
Extension: 3342
Contractor Name: Kimley Horn and Associates
Contractor's Contact: Adam Dankberg
Contact's Email: adam.dankberg@kimley-horn.com
o FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 I Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
·PSA> $20,000 ; or Purchase> $35,000; or
Public Works Contract> $125,000
I Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager / Mayo r Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies .to Project Manager
COMPLETED
DATE
Cit e!.. here to
enter adak
1/9/2016
1/9/2017
1/9/2017
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enter a dat e
0 N/A
Or
1/17/2017
1/25/17
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SAN RAFAEL
THE CITY WITH A MISSION
STAFF REPORT APPROVAL
ROUTING SLIP
Staff Report Author: Charmine/Thomas I Date of Meeting: 02/05/2018
Department: DPW
Topic: Third and Hetherton PSA Amendment
Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY HORN ASSOCIATES
FOR A STUDY OF THE THIRD AND HETHERTON INTERSECTION, INCREASING THE SCOPE OF WORK AND
COMPENSATION IN THE AMOUNT OF $34,830.00, CITY PROJECT NO. 11303
Type: (check all that apply) ~ Consent Calendar 0 Public Hearing
o Discussion Item o Resolution 0 Ordinance
~ Professional Services Agreement o Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? 0 Yes ONo I Date noticed: I OMailed OSite posted O Marin IJ
Due Date Responsibility Description Completed Initial/Comment Date
DEPARTMENT REVIEW
FRIDAY noon Director Director approves staff Click here to 0
report is ready for ACM , enter a date
City Attorney & Finance
review.
CONTENT REVIEW
MONDAY Assistant City Manager ACM, City Attorney & 1/24/2018 ~
morning Finance will review items, DS
make edits using track 1/26/2018
City Attorney changes and ask question s ~
using comments. Items w i ll 1/25/2018 LG
be returned to the author
Finance by end of day Wednesday. ~
MM
DEPARTMENT REVISIONS
WEDNESDAY Author Author revises the report Click here to 0
noon based on comments enter a date
receives and produces a
final version (all track
changes and comments
removed) by Friday at
noon.
ACM, CITY ATIORNEY, FINANCE FINAL APPROVAL
MONDAY Assistant City Manager ACM, City Attorney & Click here to 0
morning Finance will check to see enter a date
their comments were
City Attorney adequately addressed and Cli ck here to 0
sign -off for the City e nter a date.
Manager to conduct the
Finance f inal review. Cl ick here to 0
ente r a date.
rUES City Manager Fina l rev iew and approval Cl ick here to 0
noon enter a da t e.