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Home My WebLink AboutED Downtown Market Road Closures____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 2/20/2018 Disposition: Resolution 14464 Agenda Item No: 5.d Meeting Date: February 20, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger, Events Coordinator City Manager Approval: ______________ TOPIC: Downtown San Rafael Market 2018 SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF PORTIONS OF CITY STREETS FOR THE SEASONAL DOWNTOWN SAN RAFAEL MARKET ON THURSDAY EVENINGS FROM APRIL 26TH, 2018 THROUGH SEPTEMBER 27TH, 2018, 5:00 P.M. TO 10:00 P.M. RECOMMENDATION: Approve Resolution BACKGROUND: San Rafael’s Downtown Farmers’ Market was established in 1990 and was modeled after the City of San Luis Obispo’s evening festival. Now called the “Downtown San Rafael Market” the Downtown San Rafael Market draws up to 5,000 people each Thursday night with its family-friendly atmosphere. On February 6, 2017, the City entered into a three-year professional services agreement with Next Generations Events, LLC to manage the Downtown San Rafael Market for the 2017 through 2019 seasons. Last season, Market Director Shayla Moran from Next Generation Events, LLC invested in refreshing the Downtown Market branding, while also focusing on building new music and craft vendor offerings. This season, the Downtown Market will open in late April to give farmers the opportunity to increase their produce inventory, as well as over-haul the Food Trucks program. Management of the Festival Next Generation Events, LLC has successfully managed the Downtown Market since 1990. Shayla Moran, Market Direct and current owner of Next Generation Events, LLC has continued to modify, improve and creatively manage this event in Downtown San Rafael. City Staff works with Next Generation, LLC to assist in the management and operations of the weekly market, while the San Rafael Police Department is assigned to maintain public safety. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: The proposed road closures are the historic road closures for the Downtown Market and other downtown special events coordinated with the City, which include the following: . City Staff and the Police Department coordinate the road closures using the existing traffic plan for the propose d closures. All traffic directional signage and barricades are managed by City Staff. STREETS TO BE CLOSED: 1. Fourth Street from "B" Street to Cijos Street from 5:00 p.m. to 10:00 p.m. 2. "A" Street between Fifth Avenue and the entry to the Parking structure, Lootens Place between Fifth Avenue and Commercial Place, and Cijos Street from Fourth to Commercial, from 5:00 p.m. to 10:00 p.m. COMMUNITY OUTREACH: Next Generation Events, LLC manages and handles all marketing aspects of the market. FISCAL IMPACT: The costs for the Downtown Market include Police staff time, Events Coordinator staff time, Parking Services staff time for the weekly-no parking signage and towing, Public Works staff costs for signage, and pressure washing during and after the season. These costs are included in the overall budget for the four city departments. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt resolution. 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt the attached resolution. ATTACHMENTS: 1. Resolution authorizing street closures RESOLUTION NO. 14464 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE TEMPORARY CLOSURE OF PORTIONS OF CITY STREETS FOR THE SEASONAL DOWNTOWN SAN RAFAEL MARKET O N THURSDAY EVENINGS FROM APRIL 26TH, 2018 THROUGH SEPTEMBER 27TH, 2018, 5:00 P.M. TO 10:00 P.M. WHEREAS, the San Rafael City Council has determined that it is in the interests of public safety to establish a modified Traffic Plan and Road Closure to operate a weekly Downtown event; and WHEREAS, the seasonal Downtown San Rafael Market occurs on Thursday evenings from April through September each year. The 2018 Market will run from April 26th, 2018 through September 27th, 2018 on Fourth Street from Cijos Street to B Street; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the Downtown area, the below streets should be temporarily closed to through traffic for the times shown below: 1. Fourth Street from "B" Street to Cijos Street from 5:00 p.m. to 10:00 p.m. 2. "A" Street between Fifth Avenue and the entry to the Parking structure, Lootens Place between Fifth Avenue and Commercial Place, and Cijos Street from Fourth to Commercial, from 5:00 p.m. to 10:00 p.m. NOW, THEREFORE BE IT RESOLVED, by the San Rafael City Council that: 1. All of the above findings are true and correct; and 2. Pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the dates and times described above. BE IT FURTHER RESOLVED that this Resolution shall take immediate effect upon adoption. I, LINDSAY LARA, Interim City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council held on the 20th day of February 2018 by the following vote, to wit: AYES: Councilmembers: Colin, McCullough & Mayor Pro Tem Bushey NOES: Councilmembers: None ABSENT: Councilmembers: Gamblin & Mayor Phillips ___________________________ LINDSAY LARA, Interim City Clerk STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Brian Auger Date of Meeting: 02/20/2019 Department: Economic Development Topic: Downtown San Rafael Market 2018 Subject: Downtown San Rafael Market Road Closures 2018 Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☒ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☒No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon Director Director approves staff report is ready for ACM, City Attorney & Finance review. 2/6/2018 ☒ DRO Made a few revisions. CONTENT REVIEW MONDAY morning Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. 2/6/2018 Click here to enter a date. ☒ DS ☐ ☐ DEPARTMENT REVISIONS WEDNESDAY noon Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning Assistant City Manager City Attorney ACM, City Attorney & Finance will check to see their comments were adequately addressed and sign-off for the City Manager to conduct the Click here to enter a date. Click here to enter a date. ☐ ☐ Finance final review. Click here to enter a date. ☐ TUES noon City Manager Final review and approval Click here to enter a date. ☐