HomeMy WebLinkAboutCC Resolution 14467 (Merrydale North Promenade)RESOLUTION NO. 14467
A RESOLUTION OFTHE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH PARISI CSW DESIGN GROUP
FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THEMERRYDALE
NORTH PRO MEN AD E PROJECT, IN AN AMOUNT NOT TO EXCEED $135,719
WHEREAS, the City Council approved the Merrydale North Promenade Project
in the City's Capital Improvement Program (CIP) for Fiscal Years 2017 /18 through 2019120 in
June 2017 ; and
WHEREAS, City staff determined that engineering design services from
qualified consultants will be required for this project to prepare construction documents and cost
estimates for the Merrydale North Promenade Project; and
WHEREAS, staff received a proposal on January 12 ,2018 from Parisi CSW
Design Group in response to the City's Request for Proposals for engineering design services;
and
WHEREAS, staff has reviewed the proposal from Parisi CSW Design Group and
found it to be complete and within industry standards; and
WHEREAS, there are sufficient resources in the Gas Tax Fund (#206) for the
engineering and environmental clearance of this project; and
WHEREAS, the contract in an amount not to exceed $135,719 will be
appropriated from these funds to Project No . 11278 ;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL RESOLVES as follows:
1. The Council hereby approves and authorizes the City Manager to execute a
Professional Services Agreement with Parisi CSW Design Group for
engineering design services associated with the Merrydale North Promenade
Project in the amount not to exceed $135,719 , in the form attached hereto as
Exhibit 1 and incorporated herein by reference, subject to final approval as to
form by the City Attorney.
2. $l35,719 shall be appropriated from the Gas Tax Fund (#206) to the
Merrydale North Promenade Project (Project No. 11278) to accommodate
this agreement.
3. The Director of Public Works is hereby authorized to take any and all such
actions and make changes as may be necessary to accomplish the purpose of
this resolution.
I, LINDSAY LARA, Interim Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of
the Council of said City on the 20 th day of February 2018, by the following vote, to wit:
AYES: Councilmembers: Colin, McCullough & Mayor Pro Tern Bushey
NOES: Councilmembers: None
ABSENT: Councilmembers: Gamblin & Mayor Phillips
LINDSAY LARA, Interim City Clerk
File No.: 16.13.15
AGREEMENT FOR PROFESSIONAL SERVICES WITH
PARISI CSW DESIGN GROUP
FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE
MERRYDALE NORTH PROMENADE PROJECT
This Agreement is made and entered into this ~O day of ~!-'oY\A ""y-~ ,2018, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PARISI CSW DESIGN GROUP
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY has detennined that professional services are required for design and
environmental clearance associated with the Menydale North Promenade Project, City Project No. 11278;
and
WHEREAS, the CONTRACTOR has agreed to render such services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Rich Souza is hereby designated as the Project Director for CONTRACTOR. Should
circumstances or conditions subsequent to the execution of tllls Agreement require a substitute PROJECT
DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY witllin ten (10) business days of
the substitution.
2 . DUTIES OF CONTRACTOR.
CONTRACTOR shall perfonn the duties and/or provide the services outlined in the
CONTRACTOR'S proposal "Implementing the North Menydale Promenade" dated January 12,2018,
marked as Exhibit "A," attached hereto, and incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perfonn the
duties as described in Exllibit "A" attached hereto and incorporated herein.
OR GINAL
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall pay
CONTRACTOR on a time and materials basis for services rendered at the hourly rates shown in
CONTRACTOR'S "Summary of Fee" dated January 12, 2018, attached hereto as Exhibit "A" and
incorporated herein, in a total contract amount not to exceed $135,719.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The tenn of this Agreement shall commence upon the date of execution of this Agreement and end
on December 31, 2021, or on such earlier date when the work shall have been completed, unless the parties
agree to extend this Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate tIns Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct tIle
cause of tIle temrination, to the reasonable satisfaction of the party giving such notice, witIlin such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of tennination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon tennination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for
or relating to the perfonnance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after tennination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in comlection with the
perfonnance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said
property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONTRACTOR in cOlmection with its perfonnance
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of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any
such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
perfonnance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the tenn of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in
the minimum amOlUlt of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional pelfonns any of the services required to be perfOlmed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of
the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a
professional not required to have a professional license, CITY reserves the right to require CONTRACTOR
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's compensation
insurance, as required by the State of Califomia, with statutory limits, and employer's liability insurance
with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.
CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in
subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance and worker's compensation insurance,
the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
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2. The additional insured coverage under CONTRACTOR'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONTRACTOR'S policies shall be at least as broad as ISO form CG20 010413.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by
vittue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any
endorsement that may be necessary to effect this waiver of subrogation, but this provision applies
regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of
tins Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance requit·ed in this Agreement may be satisfied by a combination of
primruy and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontIibutory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
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D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or
CITY'S City Attomey all of the following: (1) Certificates of hlsurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise tllis right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to fonn and sufficiency by PROJECT MANAGER and the City
Attomey.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent pennitted by law, indemnify, release, defend with counsel approved by CITY, and hold halmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attomey's fees, expe11 fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONTRACTOR'S perfOlmance of its obligations or conduct of its operations under this
Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event
the City Indemnitees are made a patty to any action, lawsuit, or other adversarial proceeding arising
from CONTRACTOR'S perfonnance of or operations under this Agreement, CONTRACTOR shall
provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their
costs of defense, including reasonable attomeys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are design
professional services to be perfonned by a design professional as that tenn is defmed under Civil Code
Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend
and hold hannless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the perfonnance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
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CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in cOl1l1ection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONTRACTOR shall perfonTI all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONTRACTOR shall release, defend, indemnify and hold hannless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO TIDRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any
third party, any benefit or right owed by one party, under the tenns and conditions of tIlls Agreement, to tIle
otIler party.
15. NOTICES.
All notices and other communications required or pennitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: Bill Guerin
Public Works Director
111 Morphew Street
San Rafael, CA 94901
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TO CONTRACTOR's Project Director:
16. INDEPENDENT CONTRACTOR.
Rich Souza
Parisi CSW Design Group
45 Leveroni Court
Novato, CA 94949
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT --AMENDMENTS.
A. The tenns and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of tills Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, wlitten or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a wlitten amendment to this Agreement.
D. The telms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the tenns and conditions of this Agreement, and the tenns and
conditions of the attached exhibits or the documents expressly incorporated by reference, the tenns and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under
this Agreement, any mOllles which CONTRACTOR owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any tenn, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tenn,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other tenn, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, perfonnance, or other consideration which may become due or owing under this Agreement, shall
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not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in cOlmection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue
Service Fonn W-9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws ofthe State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONTRACTOR
ATTEST:
LINDSAY LARA, hlterim City Clerk
APPROVED AS TO FORM:
~a~~Rr-g-
ROBERTF. EPSTEIN, ity A ey
8
AL CORNWELL
45 Leveroni Court
Novato, CA 94949
415-883-9850
acornwell@Parisi-CSW.com
JANUARY 12, 2018
January 12,2018
Shawn Graf
City of San Rafael
Public Works Department
111 Morphew Street
San Rafael, CA 94901
I =Ii) ~ t11
c S W I DESIGN GROUP
Subject: Implementing the Merrydale North Promenade
Dear Mr. Graf:
The Parisi CSW Design Group is excited to respond to the Merrydale North Promenade Project. As a 40-year res ident
of San Rafael and having purchased my wife 's engagement ring at No rthgate Mall, this area holds a special interest to
me personally. I know the area well as I have completed projects at the Mall, Guide Dogs for the Blind and Mt Olivet
Cemetery, as well as projects for the City of San Rafael.
Our team has nearly a 20-year history planning and implementing multi modal and Safe Routes to Schools ' programs
throughout California. Our team combines experts in transportation and infrastructure engineering that develop
creative, safe, and cost-effective solutions within complex urban conditions. Several of these projects are within the
State of California Department ofTransportation 's right of way and require encroachment permits sponsored by local
agencies .
Roles and responsibilities of our team members includes :
AI Cornwell and Rich Souza of the Parisi CSW Design Group will manage the detailed design of the improvements.
David Parisi of our group is a recognized expert planning and engineering of multi modal routes and will provide
technical support as well as quality assurance . Finally, our project engineers Robert Stevens and Julie Harberson
have a solid record of bringing projects to fruition .
Laura Lafler of LSA Associates will prepare specifications consistent with local and federal requirements .
Peter Arnold of Abey Arnold, who operates a San Rafael Landscape Architecture firm will provide landscape
design se rvices.
We have reviewed Addendum Number 1 dated January 5, 2018 and incorporated the conditions into our proposal.
Furthermore, we have reviewed the City's Professional Services Agreement and will sign without modification .
We appreciate the opportunity to support the City of San Rafael. Please contact me at 415 .883 .9850 or acornwell @
Parisi-CSW.com if you have any questions regarding our proposal.
Sincerely,
Parisi CSW Design Group
AI Cornwell, PE
Partner
45 LEVERONI COURT, NOVATO, 94949 I P 415 883 9850 I WWW.PARISICSW.COM
Project Understanding & Approach
For almost 20 years, Terra Linda has worked to improve
pedestrian and bicycle improvements throughout the
north San Rafael community. With commencement of
SMART passenger service in August 2017, pedestrian
and bicycle demand has increased greatly along
Merrydale Road between the Mall at Northgate and
Civic Center Station. However, Merrydale Road in its
current configuration has two vehicle travel lanes and
no sidewalks. Working with community members and
stakeholders, the San Rafael Department of Public
Works developed a conceptual plan for a multi-use
pathway along this corridor which includes on-street
parking, improved vehicular turning movements as
well as improving pedestrian and bicycle circulation.
The City seeks to refine the design and prepare documents for
public bid and construction . To finalize the design, the City
would like to consider a better vehicle turnaround adjacent to the
SMART Station. We also believe this can be accommodated with
the conversion of the perpendicular accessible stalls to parallel
parking . We believe that looking at non-standard configurations,
may allow flexibility in design to deliver a much improved dead-
end street that would well-serve most vehicles.
To accommodate the pedestrian connection between the
multi-use pathway and the SMART Station, the project will need to
acquire an easement from the Las Gallinas Valley Sanitary District
(LGVSD). In our discussions with the District, we understand
it plans to replace the sewer pump station. We will work with
closely with the District to find a suitable layout that will not
impair access to the pump station or access needed to construct
and maintain it.
Based upon the Parisi CSW Design Group team's experience in
planning, design, and construction, we understand the challenges
faced in retrofitting sidewalks within existing right of way. Our
team believes that design solutions must not only be functional
and practical, but also respect the context they serve. We guide
our practice by the following:
IMPLEMENTING THE MERRYDALE NORTH PROMENADE I 1
1. Experienced Team. Assemble an interdisciplinary
design team early in the process to analyze issues from
alternative perspectives. Assign recognized experts in
their respective fields to guide technical design decisions.
2. Contextual Solutions. Seek to understand the project's
context including the history, landscape, community,
and resources prior to developing design solutions.
3. Stakeholder Connections. Engage a full range of
stakeholders in all phases of the design process to confirm
our approach. Communicate early and continuously with
all stakeholders in an open, honest, and respectful manner.
4. Value Analyses. Develop many design
alternatives to solve a problem, but use a defined
decision-making process using quantitative
analysis to select a preferred solution.
s. Lessons Learned. Distribute "lessons learned" from
previous projects constructed each year to our staff.
6. Life-Cycle Costs. Design solutions that respect the
complete life cycle cost of a project such as considering
the use of pavers or concrete rather than asphalt.
Bicycle use is heavy on Merrydale. As the proposed multi-use path will be limited
in width, the final design should consider the use of effective wayfinding, including
pavement legends and signage to improve safety for all users.
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Parisi CSW Design Group and our interdisciplinary
design team have the leadership and expertise to
develop innovative design solutions given the following.
Strong Communications and Communications
and Outreach Balances Competing Interests
Planning transportation improvements within the Terra Linda
community will require outreach to stakeholders including
residents, schools, business owners, Caltrans, LGVSD, SMART, and
public utilities to understand their unique concerns. In addition, it
will require focused outreach to those businesses directly affected
by a project. While it is likely not possible to meet everyone's
needs completely, our goal is to listen to concerns and develop
a cost-effective design that achieves consensus. Based on our
team's past practice, we understand this will include many face-to-
face meetings with property owners in the field. We understand
the importance of communication and we will deliver what the
project needs to achieve success.
Mitigating Risks
As our team supports the construction of many millions of dollars
of street improvement projects annually, we understand that
conflicts due to unforeseen conditions present significant cost
risks. To reduce the potential for conflict, we implement the
latest technology to rapidly and cost effectively collect data to
understand the existing conditions along corridors.
The existing drainage ditch along Merrydale will require removal. While likely not
a jurisdictional waterway, our environmental specialists from LSA Associates will
evaluate during the preliminary de sign .
Environmental Compliance
Understanding the environmental resource issues early in
the design process is essential to plan project alternatives.
Environmental agencies and stakeholders will scrutinize rural
area projects due to the desire to preserve the remaining natural
habitats. In collaboration with LSA Associates, we have extensive
experience evaluating environmental resources to develop design
alternatives and construction phasing strategies to complete
projects .
'''-, /~
PR O P OY -t2~.JE S ID E>lA':K"-"
_ -',,-Veh icle ~I S TI N G DRI VE\J AY TO REMAIN
-_../' Provide parallel , Tur ~around " R . G d
ADA Stalls " j am ar en
__ ~ ----PROPOSED EASEMENT (C OO RDINA TE >1 1TH LGVS D)
~_----=::==~~;::;--;;;--~ 1'& "
"-PR OP OS ED ACCESSIBLE PA RKING
~-",,-
t XISTI NG DRI VEVl\Y TO REMA IN -----
,EXISTI NG D IVEVAY TO REMA IN ~ "-"
PR OP OS ED PA RELLEL PA RK I NG "-
\
Should a vehicle turnaround be a desired option, we plan to study converting
the parallel stalls to accessible. This should not require a 5-foot encroachment
into the sidewalk assuming the guidelines contained in the Proposed Rights-
of-Way Guidelines as defined by the United States Access Board are acceptable.
While the vehicle turnaround may not meet standard requirements, it should be
serviceable by most vehicles. This alternative provides for a rain garden to remove
contaminates from storm water.
IMPLEMENTING THE MERRYDALE NORTH PROMENADE I 3
Technical Approach
The Parisi CSW Design Group's scope of services to improve the pedestrian connection along Merrydale Road
is summarized below. Based upon the conceptual plan prepared by City staff, our team has developed a
scope of services to advance the design, complete an environmental assessment, and support both bidding
and construction.
TASK 1: PRELIMINARY ENGINEERING
Objective:
In this initial phase, our team will complete a series of technical
studies to refine the concept design including integration of
turn-around at the end of Merrydale. Our team will confirm the
acceptance of the alternative with community members and
stakeholders .
1.1 Data Collection and Field Review
Our team will collect information and perform a field review to
understand basic conditions of Merrydale Road and the extension
to the undercrossing.
A. Data Collection
The team will collect and review the following documents:
• Civic Center Station Area Plan
• North San Rafael Vision Promenade Conceptual Plan
• 2011 Bicycle/ Pedestrian Master Plan Update
• Vision north San Rafael
• Record City and public utility data
B. Site Reconnaissance.
The team will walk the site to assess community features,
condition of asphalt pavement and adjacent gravel/dirt area,
drainage patterns, health of existing trees and landscaping,
multi modal conditions (during both peak and during midday
periods), user sight distance, and accessibility. We will compile a
photographic log in the project areas to document the existing
conditions to supplement the City-provided topography.
1.2 Preliminary Engineering (35%)
Based on the results ofthe technical studies, our team will work
to refine the preliminary design. We will provide the following
documents:
A. Preliminary Plans
• Title Sheet
• Layout and Striping Plan including an optional
turnaround at the end of Merrydale
• Grading Plan to define limits of work
• Photometric and lighting plan
• Storm Water Quality Plan
• Preliminary Right of Way Assessment
B. Narratives
• Budget to construct improvements include soft,
hard, utility fees, and construction costs
• Design exception report
• Right of way assessment
• Conformance to MCSTOPPP Stormwater Program
The undercrossing of Highway 101 is dark at night. Our team will explore options to increase lighting to promote users sense of safety & security as they use the new sidewalk.
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1.3 Design Confirmation Outreach
The project has already undergone intense community
engagement. We believe further outreach will be critical for
continued support and successful implementation. To update
community members and stakeholders, our team will hold
several meetings to solicit feedback regarding the project's design
including the following:
A. Las Gallinas Valley Sanitary District
B. Sonoma-Marin Area Rail Transit
C. Mt Olivet Cemetary, San Rafael
D. Northgate Mall
E. Local businesses including Northgate Security Storage
F. Community Meetings
We will hold up to two general meetings with the Terra Linda
community to review the design and solicit feedback .
G. On-line Engagement
To address community and stakeholder questions and concerns
through multiple mediums, we propose to provide opportunities
for on-line engagement using the City's website. Our team will
provide project illustrations and narratives to receive electronic
feedback.
1.4 Existing Conditions Mapping
With approval of the 35% plans, we may complete the following:
A. Field Survey
Our team will complete additional data collection should the
existing survey not provide adequate information to complete
the design .
B. Boundary Survey
We will research City, County and CALTRANS records to determine
property boundary information within the project area. Field crews
will search and measure the location of all record monuments
within the project area. This will serve as the basis for monument
preservation requirements of the contract documents.
c. Utility Locating
Should the proposed improvements appear to conflict with
existing utilities, our team will markup a map and request the
City pothole improvements. We will have a staff member at the
site during potholing to acquire data .
D. Base Map
Our team will modify the existing topographic data.
1.5 Public Utilities
As the project may require the relocation of existing public utilities,
Parisi CSW will begin working with MMWD, Las Gallinas Sanitary
District, Pacific Gas and Electric, Comcast, and AT&T early in the
process. To support the effort, we will complete the following:
• Submit a notice to owners providing information
on the project's limits and schedule
• Host a meeting at the City of San Rafael inviting all public
utilities to the meeting, again outlining the expectations
• Submit a notice to relocate utilities based on the 35% plans
• Integrate the utility relocations and
schedule into the 95% submittal
1.6 Contract Management
Parisi CSW will be responsible for overall management of our
design team including the following:
A. Project Management
Richard Souza will manage the design team as well as track
progress, schedule, and budget. We will be responsible for
documenting design decisions and keeping an official record of
the project. Furthermore, we will submit monthly progress reports
identifying tasks completed, budget status, and issues status .
B. Quality Control! Assurance
David Parisi will perform an independent quality control review
of the team's documents prior to submittal.
C. Meetings
The team will attend up to two (2) meetings during this phase
of work.
SUMMARY OF DELIVERABLES
• Plans at the 35% level of completion
including potential design options
• Utility notification letters
• Summary of right of entry requirements
• Assessment of CALTRANS right of way and
need to secure an encroachment permit
• Comments and notes related to the outreach process
TASK 2: ENVIRONMENTAL ASSESSMENT
Objective:
LSA will prepare an environmental assessment consistent with
the California Environmental Quality Act.
2.1 Project Initiation.
Parisi CSW in conjunction with LSA Associates will prepare a
project description consistent with the approved 35% design . The
project description will include information on the environmental
setting, details of the proposed improvements, proposed
construction activities, and project phasing. LSA will include
relevant plans or diagrams as provided by the Project Engineer
with the project description.
2.2 Technical Memorandums.
Given the location in an existing urban setting, LSA will document
existing conditions to identify potential issues related to biological
resources and cultural resources, if any, to document potential
impacts .
A. Biological Resources.
LSA will provide a biological reconnaissance memorandum
documenting and evaluating biological resources on site,
including the potential presence and impacts to special-status
species, sensitive habitats, and potential regulated wetlands . LSA
will review all relevant databases, including the California Native
Diversity Database (CNDDB) and others.
IMPLEMENTING THE MERRYDALE NORTH PROMENADE I 5
During the preliminary design phase, our team will work with stakeholders to
develop a plan that separates vehicle traffic from the existing multi-use trail,
which is experience a growing volume of users.
B. Cultural Resources
LSA will perform the following tasks:
• Conduct a records search of documents on file
at the Northwest Information Center;
• Conduct a review of archaeological, ethnographic, and
historical publications and maps at LSA and online;
• Contact the Native American Heritage Commission
for a review of the Sacred Lands File;
• Conduct an archaeological field survey of the project site;
• Assist the City with consultation with the Federated
Indians of Graton Rancheria (FIGR); and
• Prepare a letter report to document the study 's findings .
2.3 CEQA Categorical Exemption.
The CEQA Guidelines include a list of classes of projects determined
not to have a significant effect on the environment and which,
therefore, are exempt from the provisions of CEQA. The following
two classes most closely align with the proposed project:
Class 1 (Section 15301), Existing Facilities, which includes existing
highways and streets, sidewalks gutters, bicycle and pedestrian
trails, and similar facilities.
61
Class 4 (Section 15304), Minor Alterations to Land , which includes
the creation of bicycle lanes on existing rights-of-way.
For a project to be considered exempt under CEQA it must
also not meet any of the following exceptions listed in Section
15300 .2:
Location. For classes 3, 4, 5, 6, and 11, a project that is
ordinarily insignificant in its impact on the environment may
in a particularly sensitive environment be significant.
Cumulative Impact. None of the categorical exemptions
apply if significant cumulative impacts will result over time
from successive projects of the same type in the same place .
Significant Impact. None of the categorical exemptions
apply if there is a "reasonable possibility" that significant
environmental impacts will result due to "unusual
circumstances:'
Scenic Highways. A categorical exemption shall not be used
for a project which may result in damage to scenic resources ,
including trees, historic buildings, rock outcroppings, or similar
resources, within a highway officially designated as a state
scenic highway.
TASK 3: FINAL DESIGN
Objective:
With the refinement of elements , the team will complete final
documents for bidding and construction.
3.1 Prepare 65% Documents
The team will prepare construction documents, including plans
(24" x 36" size) and specifications, in accordance with the City's
standards . We will prepare all drawings using AutoCAD Civil 3D
version 2015 (or later if applicable). Each submittal will contain
the following design elements :
A. Plans
• Title and Key Map
• Demolition Plan
• Sidewalk Layout and Grading Plan
• Striping and Sign Plans
Hazardous Waste Sites. A categorical exemption shall not be
used for a project located on a site which is included on any list
compiled pursuant to Section 65962.5 of the Government Code.
Historical Resources. A categorical exemption shall not
be used for a project which may cause a substantial adverse
change in the significance of a historical resource.
In preparing the CE, LSA would include a discussion of why these
individual exceptions do not apply to this proposed project.
Using the data and research collected in biological and cultural
surveys of the site, LSA will prepare the Administrative Draft and
Final CE pursuant to CEQA to file with the State Clearinghouse.
This task includes filing the Notice of Exemption after the City
approves the CE o The fee for filing the Notice of Exemption would
be a reimbursable expense.
SUMMARY OF DELIVERABLES
• Technical Memorandums
• Categorical Exemption Memorandum
• Notice of Exemption
• Rain Garden Details
• Planting Plan
• Irrigation Plan
• Lighting Plan
• General Construction Details
B. Specifications
We will assemble front end and technical specifications consistent
with the federal requirements and City standards .
3.2 Plat Map and Legal Description
We understand that the LGVSD is considering rebuilding the
pump station between the Highway, Merrydale and the SMART
R/W and had discussed the location of the new access points
with the City to allow for additional parking and better turning
movements.
3.3 Prepare 95% Documents
Based upon comments received from stakeholders, our team will
update our documents to the 95% level of completion .
3.4 Encroachment Permit
Our team will assemble a separate set of drawing and an
encroachment permit application for application to CALTRANS
should it be necessary to widen the improvements into the
highway to provide adequate sidewalk width. We will coordinate
approval of the documents with CALTRANS.
3.5 Final Plans
The team will integrate all comments and prepare a final set for
bidding upon receipt of a concurrence from the City during Task 3.
TASK 4: BIDDING SUPPORT
4.1 Bidding Support
CSW-Parisi will assist during the bidding phase by assisting
in outreach, attending the pre -bid meeting, responding to
TASK 5: CONSTRUCTION SUPPORT
5.1 Construction Support
During construction , the team will review submittals, respond to
contractor questions, provide technical guidance, visit the site
on five (5) occasions during construction, and prepare a punch
list near the completion of construction . We will assist the City
On Saturday November 4,2017 Robert Stevens and David Parisi
attended the ribbon cutting forthe Miller Avenue Streetscape.
David, the lead traffic engineer and Robert the engineer of
record, collaborated with City staff for nearly a decade in the
preliminary planning and final design for this $18 million street
improvement project, which transforms Mill Valley's primary
arterial corridor into both a complete and green street.
IMPLEMENTING THE MERRYDALE NORTH PROMENADE I 7
3.6 Contract Management
We will complete contract management services as defined in Task
1.8.ln this task, we anticipate up to five (5) meetings with the City .
SUMMARY OF DELIVERABLES
• Plans at the 65%, 95%, and 100% level of completion
including hardcopy and Adobe Acrobat. We will provide
the final plans in their native AutoCAD format.
• Specifications, cost estimate, and bid schedule
• Private party plat maps
• CALTRANS encroachment permit application
contractor requests for information, and preparing two bid
addenda if necessary.
coordinating public utility relocations as well as confirm that the
contractor's traffic management and construction mitigation
plans are consistent with the contract documents.
1 Implementing the North Merrydale
Promenade
--,---Task I-Preliminary Engineering ----, Not ice to Proceed
.---'---Data Collection and Field Review
---s Refine Design
.---.---Preliminary Design 35% PS&E ---,---City Review
--.---Review Meeting -, Outreach
10 lGVSD and SMART Outreach
----u Business Owner Outreach
12 Community Meeting #1 Review
Options
12 Add itionat ExistingConditions
Mapping
,.-Public Util ity Coordination
---;s Task 2 -Environmental Assessment
l4 Prepare Project Description
---,,--PrepareNoticeofE~emption
18 PubticCirculation
18 CEQA Complete
--,;;-Ta sk 3-Final Engineering
---,,--65%PSE
12 Prepa re Documents
12 City Review
14 Review Meeting
2S Communit Meeting #2 Review
Design
--,;;-lGVSDEasement ---,,--Prepa re Pla t Map and Legal
Oescription
,.-LGV5DReview ,.-Record Easement
10 9S %P5E
----u Prepa re Documents
12 City Review
12 Review Meet ing
14 CAlTRANS Encroachment Permit
2S Prepa re Application and Submit
--,;;-CALTRANs Review
12 Encroachment Permit Issued
18 Final Plans
19 Project Ready for Bidd ing
.,-Task4-Bidding
""""4l Advertise
.,-Public Bid Period
""""4l Receive Bids
---..--Review and Selection of Contractor
45 TaskS-Construction
46 Contractor Mobilizes
.,-Construction
46 Project Complete
Project: schedule
Date:Wedl/10/18
1
M
Split
Milestone
ID"""OO Istart IFmi'"
318 days Thu3/!/18 Moo
S/ZO/19
110 days Thu3/!/18 WedS/l/IS
o days Thu3/!/18 Thu3/!!18
10 days Thu3/1/18 Wed 3/14/1
40 days Thu3/1S/18 WedS/9/IB
25 days Thu3/1S/18 Wed4/18/1
15 days Thu4/19/18 Wed 5/9/18
o days WedS/9/IB WedS/9/IB
10 days Wed5/23/HWed6/6/18
5 days ThuS/31/lS Wed6/6/1B
5 days ThuS/24/18 WedS/30/l
o days Wed Wed
5/23/18 5/23/18
15 days Thu5/10/18 Wed
5/30/18
60 days Thu 5/10/18 Wed 8/1/18
31 days ThuS/24/18 Thu7/S/18
5 days ThuS/24/18 WedS/30/18
5 days ThuS/3i /lS Wed 6/6/18
21 days Thu6/7/18 Thu7/S/18
o days Thu7/S/l8 Thu7/S/l8
123 days Th' 5/31/18 Moo 11/19/'1
40 days Thu5/3l/l8Wed7/25/H
20 days ThuS/31/18 Wed 6/27/18
1 10 days Thu6/28/l8 wed7/11/lJ o days Wed 7/11/lSWed 7/11/1
o days Wed Wed
7/25/18 7/25/18
50 days Thu7/12/l8 Wed9/l9/H
20 days Thu7/l2/l8 Wed8/S/l8
30 days Thu8/9/l8 Wed 9/19/1
o days
-"""""'"'"; 30 days Thu7/12/l8Wed8/22/H
20 days Thu7/12/lS Wed8/S/1S
10 days Thu8/9/l8 Wed 8/22/1
o days Wed 8/22/18 Wed 8/22/1'
4Sdays Thu 8/23/18 Mon 10/29/1
3 days Thu8/23/l8 MonS/27/1
45 days TueS/28/l8 MonlO/29/1
o days Mon 10/29/lMon 10/29/1
IS days Tue 10/30/H Mon 11/19/1
o days Mon 1l/19/1Mon 11/19/1
70 da ys Mon 11/19/1 Mon 2/25/l ~
o days Mon 1l/19/1Mon 11/19/1
40 days Tue11/20/HMon1/14/l
l o days
30 days
Monl/14/l9Monl/14/lj
T" 1/15/19 Moo 2/25/19]
4Sdays Mon 3/18/1~ Mon 5/20/1~
o days Mon3/18/19Mon3/18/1j
45 days
o days
Tue3/l9/l9 MonS/20/lj
Mon 5/20/19 Mon S/20/1~
_Summary
Proje<:l Summary
",
13/1
!
CITY OF SAN RAFAEL -MERRYDALE PROMEN ADE DESIGN , BIDDING, AND CONSTRUCTION SCHEDULE
-5/23
DIl ralio n-o nly
1\7/25
-I Manua l Summary Roll up ___ _
Start-only
Finish-only
_Manua l Summary
1
[
J
Prog ress
Schedule
1
2019
111119
i 11
/
l9
5/20
Man ual Progress
Implementing the North Merrydale
Promenade
SUMMARY OF FEE
I :turnl
CIW I 01$1&" IROUP 0 1.12.20 18
8111able R.te ($/ hour)
Task 1 Preliminary Engineering
1.' c.t. CoIl ecUon .nd Field Re t/lew
Oal o Collecti on
Site Reoonnalssanoo
1.2 Pra UndnBrt' Cssln n 35-.4 Su bmi ttal
Preparo Pl an s
Narratlvos
1,3 Prelhnfnsl"Y Outreach
Los Galiinas Vallev Sa nitary District
S MART
Mt Olivet San Rafael
Northaale Mall
BUl lness Owners
Com munitv Meetinas 2
Online Eooaqement
t .4 EdlUnA Condit ion s Mapplnn
Flold Survey
BoundarvMop
Utlli tv LO(;8tiflQ
Ba,s e Map
1.5 Pubtlc UUlltlo8
i.e PrQ eel M.naflement and QUality Control
Pm eet M anoo ement
Quality ConlroU Assurance
Me eUm.:zt'l
Task 1 Preliminary En gl n.erlng Subtolal:
T ask 2 Environmen tal Ass ess m ent
2 .' Pro .ct Deac,l pU on
Man8Qs monVMeetillQs
Peo eel Oe sctlplion
FIG R Consulta llon
2 .2 Technl c a1 St udl ee
BfolOQlcal RSSCl urces
Cultural Rescu rces
2 .3 CEQA OocumsnlatlonfCaloaorlcal Exe mption
T as k 2 Environmental Assess m ent Subtotal :
T as k 3 Fin al Oeslon
3.1 PrePiuo 65% PS&E
Prepare Plans
Cosl Eal imate
Specifications
3.2 Pllt MIP a nd Lega l Cescrlptlon
3,3 Propo,. 95% PS&E
PI8c ar e Plans
Cost Estlmato
SDec:ifications
3.4 En oroachment Permll
3.6 PreDlre Fl n a1 Plans.
3,8 Pro IJIct M ananament an d Qualltv Control
Pro eel Manaae menl
Qu alltv Coni roV Assurance
Me elinQ s
T ask 3 F inal Des ign Sublolal:
Task 4 B lddlnq Support
4.1 Bid Support
Allo nd Pre-Sid MeetiOQ
Respond to Quesllons
Preparo Addenda
Task 4 Bidding SllJ!Pgrt Sublolal:
Task 5 Conslructlon SUPDort
5.1 Co nstruction SUDDort
Royl ow Submittals
ReSDOnd to RFl s
F ield Visits! Meellnas 10
Record Ora YAD9s
Task 5 Construc tion Support Sublota l:
T Olal Labor:
Total Fee:
Rei m bu rsa ble EKp e nses
Travel and Postage
235
W
0..
255
Parlsl·CSW Desi gn Group
PlOl ect Man ager and Engineer
201 180 15'1 130 262 205 185
.. ~" SSu( a 'es
CEQA Assessment
130 no 110 90
, A VeV' "rnolU
l.2lndscape
Arch itect
175
...................................... ..... ... ......... . ........ . ... .... ... .......... ....... ..... .. ........ . .............. .... ........................... ..... .
. ... ...... ........ ........... ....... .
10 16
.......... ..................
16 14 60
20 . ... , .............. , .... .
8
8
SI,3 89
5 1,6 13
.................. .... ............. ... ... ............................ .......... .
$10,11 4
53,476 . . . . . . . . . . . . . . . . . . ........ .
$804
5804
5804
58 04
51,608
51 ,524
5720 ............................................................................................. ....... ... ..................... ............. ..... .......... .... ........... ........ ....... .... .
8 52 ,096
52,096
10 5 1,442
10 5 1,442
10 15 25 53,750 . . . . . . . . . . . . . . . . . . . . . .................................. ......... ........ ........... .. . . ................................. '"
10 14 52,950
$1,020
$1.608
10 68 47 28 49 16 220 $4 0,064 16
5804 4
20
20
50 18
34 80 S8 04 22 32 20 36 o
.......... ........ ..... . ...... ......... . .................... . ......... . .......... ...... . ............................................................ .
30 20 50 108 516,5 88 24
51,140
10 51,842
12 51 ,844 .................... .......... ... ... ... .... . ... .... .... . ........................... . ......... ............... ... ........ ... .............. ..... .
20 16 40 80 512,068 '12
5700
S921
12 16 52,964
12 12 24 52 57,932 ........ , ............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................... ..... ......... . ................ . ........ . ........... .... .
12 $2,548
5 1,020
51 ,608
43 89 46 132 0 320 $51 ,1 76 0 52
.. ........... . .............. . ....................... . ..................... . .............. . . ............................................ .
5402
5360
4 5 1,44 1
11 52 ,203 o
. . . . . . . . . .......... ..... ... ......... .... . . ........ . . ... .... ...... , ............ .
5360
$1,482
30 30 $5,400
572 1
o 38 46 S7,963 o o 18
14 124 21 8 108 273 16 64 5 2 2 32 6 2 0 36 106
$102,209 $16.310 $18,550
S500 $750 S200
Tolal Reimbursable: 1-"":<': S!5"'o"-0----<1-______ -'S..,,7"'5"'o _______ f---'$:[::2~0~0~
Total Cost $102709 $17060 $18750
Dlstrlbutron or Cost 76% 13% 14%
1 1
10
68
24
8
8
. ....... . . . . . . . . . .
5 1,139
S I,963 . . . . . . . . . . ....... . . ....... .
S1 1,614
S4 ,178
$804
5804
5804
SB04
$1808
51 ,624
5120
52,096
52.096
10 $ 1,442
10 5 1,442
25 53,750
14
238
22
10
23
27
30
128
132
10
18
12
92
18
52
12
372
11
19
10
34
11
81
816
52 ,950
$1 020
51,608
54 2,864
5590
53,250
5 1,574
51,040
5590
52,660
$3,670
53,740
517 114
$20,788
51,490
53,242
$1,844 . . . . . . . . . . . . . . . . . . . . ........ .
$14 ,166
5 1,050
51,621
52,984
57932
50
52 ,546
51,020
$1,808
580 275
$7 52
5110
51,791
53253
5 1 0ao
$1,832
$6,100
$1,771
5 10,763
$134,269
S I 'I SO
$135,719
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Shawn Graft
Extension: 5347
Contractor Name: Parisi CSW Design Group
Contractor's Contact: AI Cornwell
Contact's Email: acornwell@cswst2.com
D FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward at least two originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
*PSA > $20,000; or Purchase> $35,000; or
Public Works Contract> $125,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS and, and
bonds (for Public Works Contracts)
8 City Manager / Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
Click here to
enter a date.
2/7/2018
Click here to
enter a date.
Click here to
enter a date.
D N/A
Or
2/20/2018
3/6/2018
J/"lt /171
3/'llt /I'd
1-27/lt
3 11.,111~
REVIEWER
Check/Initial
D
IX! HY
D
D
D
IX!
IX! SG
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