HomeMy WebLinkAboutCC Park and Recreation 2018 Vacancies____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 9-2-4
Council Meeting: 3/05/2018
Disposition: Approved staff recommendation
Agenda Item No: 4.b
Meeting Date: March 5, 2018
TOPIC: PARK AND RECREATION COMMISSION VACANCIES
SUBJECT: CALL FOR APPLICATIONS TO FILL THREE FOUR-YEAR TERMS ON THE SAN RAFAEL
PARK AND RECREATION COMMISSION, TO THE END OF MAY 2022 DUE TO THE
EXPIRATION OF TERMS OF RALPH MIHAN, STACEY LAUMANN AND ERIC HOLM
RECOMMENDATION:
It is recommended that the City Council approve the following actions:
1. Call for applications to fill three four-year terms on the San Rafael Park and Recreation
Commission, from June 1, 2018 to May 31, 2022;
2. Set deadline for receipt of applications for Tuesday, March 27, 2018 at 5:00 p.m. at City Hall in
the City Clerk’s Office, Room 209; and
3. Set date for interviews of applicants at a special City Council meeting to be held on a date to be
determined.
BACKGROUND:
The Park and Recreation Commission consists of seven members and one alternate member, all who
assist the City Council in developing and implementing the long -range plans for City parks and
recreation facilities, monitor current service levels and community needs, review the performance of
City partnerships with community groups in the utilization of facilities and production of programs, and
review and advise on general policies and procedures in the delivery of park, recreation, child care, and
cultural services. Park and Recreation Commission meetings are held on the third Thursday of every
month at 7:00 p.m. at the San Rafael Community Center at 618 B Street.
In February 2014, the City Council adopted Resolution 13681, limiting Park and Recreation Commission
members to two consecutive four-year terms. Applications may be submitted online or in person at the
City Clerk’s Office.
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk’s Office
Prepared by: Lindsay Lara,
Interim City Clerk
City Manager Approval: ______________
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
FISCAL IMPACT: None
RECOMMENDED ACTION: Approve staff recommendation.
ATTACHMENTS:
1. Vacancy notice
2. Excerpt from San Rafael Municipal Code
3. Application
4. Ethics Training Information
Three Vacancies
Park & Recreation Commission
Applications to serve on the Park and Recreation Commission to fill three four-year
terms, may be obtained online at https://www.cityofsanrafael.org/boards-commissions/
and may be completed and submitted electronically. Hard copies of the application are
also available online and in the City Clerk’s Office.
Deadline for filing applications: Tuesday, March 27, 2018 at 5:00 p.m.
There is no compensation paid to Park & Recreation Commissioners. Members must comply
with the City’s ethics training requirement of AB 1234. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY.
The Park and Recreation Commission meets on the 3rd Thursday of every month at
7:00 p.m. at the San Rafael Community Center, San Rafael.
Interviews of applicants will be scheduled to be scheduled on a date to be
determined.
An excerpt from the San Rafael Municipal Code regarding Park & Recreation
Commission membership, terms of commissioners, powers and duties, etc., is also
attached.
NOTE: All Park & Recreation Commissioners are required to file Fair Political Practices
Commission Conflict of Interest Statements, which are open to the public for review.
[Government Code Section 87200]
__________________
Lindsay Lara
Interim City Clerk
City of San Rafael
Dated: March 6, 2018
SAN RAFAEL MUNICIPAL CODE
Chapter 2.16 - BOARDS AND COMMISSIONS
2.16.020 - Park and Recreation Commission.*
A Park and Recreation Commission is created. (Ord. 889 § 4, 1967: Ord. 511)
* Park Commission--See San Rafael Charter, Art. III § 52 and Art. VIII § 11.
2.16.021 - Commission membership--compensation.
The Park and Recreation Commission shall consist of seven members appointed by the
City Council, one of whom may be a councilman. All members of the Par k and
Recreation Commission shall serve without compensation. (Ord. 1141 § 1, 1974: Ord.
889 § 5 (part), 1967)
2.16.022 - Commission term of office and removal.
Members of the Park and Recreation Commission shall serve for a term of four years
and shall be subject to removal by the affirmative vote of three members of the council.
The terms of office of members of the commission shall be staggered in the manner
provided by resolution of the city council. (Ord. 889 § 5 (part), 1967)
2.16.023 - Commission powers and duties.
Subject to the direction and control of the city council, as provided in Section 2.04.030
of this code, the powers and duties of the Parks and Recreation Commissioners shall
be:
To assist in the preparation and adoption of a review annually and revise as necessary
a long-range plan for parks including neighborhood parks, community-wide parks,
special use facilities and open space lands;
To focus public attention upon the need for adequate parks and healthful and creative
year-round supervised recreation for all age groups;
To assist in promoting the public recreation programs;
To solicit to the fullest extent possible the cooperation of school authorities and other
public and private agencies interested therein;
To assist the Parks and Recreation Director in establishing general policies and
procedures in respect to park usage;
To review, comment and make recommendations regarding the annual operating
budget of the department;
To receive periodic reports from the department head concerning the general
operations and functions of the department;
To perform such other duties as may be prescribed by the council.
(Ord. 1131 § 2, 1974: Ord. 889 § 5 (part), 1967)
CHARTER OF THE CITY OF SAN RAFAEL
ARTICLE III - Powers of the City
Section 52. PARK COMMISSION.
To establish a park commission and to appoint commissioners thereon, to serve without
compensation, with such powers and duties as may be fixed by the council.
ARTICLE VIII - Executive and Administrative Departments
Section 11. PARK AND RECREATION COMMISSION.
There shall be a park and recreation commission appointed by the council, the exact
number of which shall be set by ordinance or resolution of the council, one of whom
may be a councilman. The members of the commission shall serve for a term of four
years, and shall be subject to removal by the affirmative vote of three members of the
council. The terms of office of members of the commission shall be staggered in the
manner provided by resolution of the council. The park and recreation commission
shall exercise such powers and perform such duties as may be prescribed or conferred
in this charter or by ordinances of the city.
(Assembly Concurrent Resolution No. 121, August 20, 1973:
Senate Concurrent Resolution No. 46, May 31, 1967.)
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
PARK & RECREATION COMMISSION
NAME: ______________________________________________________________________
STREET ADDRESS: ______________________________________________________________________
CITY/STATE/ZIP CODE: ______________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS
PRESENT POSITION: _______________________________________________________________________________
NAME OF FIRM: ___________________________________________________________________________________
BUSINESS ADDRESS: ______________________________________________________________________________
*HOME & BUSINESS PHONE: ________________________________________________________________________
*E-MAIL ADDRESS: _________________________________________________________________________________
EDUCATION: ______________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
DATE: _________________________ SIGNATURE: ______________________________________
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, March 27, 2018 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915
*Information kept confidential, to the extent permitted by law.
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision -making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class or self-study. Currently, only “in-
person” classes are available. Self -study classes are being developed and should be available
in the next several months. You may seek reimbursement for taking any authorized ethics
class. The city staff member that is assigned to your committee can help you with the
reimbursement process.
After you have completed the ethics class, a copy of your certificate needs to be given to the
City Clerk for our files.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, online or self-study. For those in office on 1/1/06,
the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense rei mbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document h ow the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
STAFF REPORT APPROVAL
ROUTING SLIP
Staff Report Author: Lindsay Lara Date of Meeting: 03/05/2018
Department: City Clerk’s Office
Topic: Park & Recreation Commission Vacancies
Subject: Call for Applications to Fill Three Four-Year Terms on the San Rafael Park & Recreation Commission to
the End of May 2022 Due to the Expiration of Terms of Ralph Mihan, Stacey Laumann and Eric Holm
Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing
☐ Discussion Item ☐ Resolution ☐ Ordinance
☐ Professional Services Agreement ☐ Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ
Due Date Responsibility Description Completed
Date Initial / Comment
DEPARTMENT REVIEW
FRIDAY noon
Director Director approves staff
report is ready for ACM,
City Attorney & Finance
review.
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CONTENT REVIEW
MONDAY
morning
Assistant City Manager
City Attorney
Finance
ACM, City Attorney &
Finance will review items,
make edits using track
changes and ask questions
using comments. Items will
be returned to the author
by end of day Wednesday.
2/20/2018
2/20/2018
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DEPARTMENT REVISIONS
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based on comments
receives and produces a
final version (all track
changes and comments
removed) by Friday at
noon.
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ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL
MONDAY
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Assistant City Manager
City Attorney
ACM, City Attorney &
Finance will check to see
their comments were
adequately addressed and
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