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Home My WebLink AboutED Italian Street Painting Road Closure____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 3/05/2018 Disposition: Resolution 14472 Agenda Item No: 4.e Meeting Date: March 5, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: ECONOMIC DEVELOPMENT Prepared by: Brian Auger, Events Coordinator City Manager Approval: ______________ TOPIC: ANNUAL ITALIAN STREET PAINTING MARIN EVENT SUBJECT: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE ITALIAN STREET PAINTING MARIN EVENTFROM JUNE 20, 2018 AT 8:00 AM THROUGH JUNE 25, 2018 AT 4:00 PM RECOMMENDATION: Adopt a resolution. BACKGROUND: This year Italian Street Painting Marin (ISPM) celebrates its 23rd year as a legacy event in San Rafael. This unique event was originally the flagship event of the Downtown Youth in Arts organization. Youth in Arts withdrew from the event in 2011 due to the financial and operational difficulties of producing the event. In 2013 the originators of the event, Sue and Joe Carlomagno restored the event as “Italian Street Painting Marin” and aligned it as the art outreach program for Every Life Foundation for Rare Diseases, a biotech company that has a nationwide presence. Each year a portion of event proceeds are returned to the community through grants and scholarships to art organizations supporting underserved students. This year’s theme will explore the Wonders of Space & Time. ANALYSIS: The ISPM event provides local and international chalk artists a street canvas to create temporary artworks. The event also features a children’s art section (Children’s Avenue) which introduces children and families to ‘chalk art’. In addition to the chalk art activities, there is also a main stage featuring local musicians, as well as food truck vendors. The event requests an admission/donation fee to view the artwork (one day ticket-$10 / two day ticket-$15). The ISPM event traditionally requires closing Fifth Avenue, Julia Street, and A Street starting on Wednesday to prepare the street with a slurry seal resurfacing (donated by a South Bay paving contractor) and allow the event production and artists to begin by Thursday. The San Rafael Police Department, the Public Works Street Department and City event staff have created a modified traffic plan to minimize the road closures impact on traffic and pedestrian access. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Notifications to local businesses will be arranged by the event producers. City staff and the Police Department will work closely with the event producers to ensure that the public has advance notification of the parking and traffic changes. Public Works restores the street markings and the crosswalks on the newly resurfaced roads on the Monday following the event, in time for the evening commute. Historically these closures have not caused severe impacts on Downtown traffic patterns. STREETS TO BE CLOSED: Wednesday, June 20th,beginning at 8:00 a.m. and ending Monday, June 25th at 4:00 p.m. • Julia Street (Tenant access to parking lots on Julia Street will be available throughout the event) • A Street, from Fifth Avenue to Fourth Street Wednesday, June 20th, beginning at 9:00 a.m. and ending Monday, June 25th at 4:00 p.m. • Fifth Avenue from B to Court Street City Plaza will be available as an event sponsor location, information or demonstration area beginning Friday, June 22rd, 2018 and ending Sunday evening, June 24th, 2018. No actual street painting will take place in the San Rafael City Plaza. Public access to businesses will be maintained during event hours. COMMUNITY OUTREACH: ISPM has established and maintained close working relationships with local businesses and organizations adjacent to the event. Communication regarding event dates, event activities, related road closures and impacts on parking are provided via email, face-to -ace meetings, and through social media. FISCAL IMPACT: The City will provide in-kind services, such as two electronic message boards, “no parking” signage, and event coordination and planning. ISPM received an allocation of funds from the Target Settlement Committee, which defrays the cost of any overtime costs incurred by the City of San Rafael. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt resolution. 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt a resolution authorizing street closures for the Italian Street Painting Marin (ISPM) ATTACHMENTS: 1. Resolution RESOLUTION NO. 14472 RESOLUTION AUTHORIZING STREET CLOSURES FOR THE ITALIAN STREET PAINTING MARIN EVENT AT 8 AM JUNE 20, 2018 THROUGH 4 PM JUNE 25, 2018 WHEREAS, the Italian Street Painting Marin will occur Wednesday, June 20st through Monday, June 25th, 2018; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the Downtown area, the below street(s) should be temporarily closed to through traffic for the date and times described below. Streets to be closed Wednesday, June 20st, 8:00 a.m. through Monday, June 25th to 4:00 p.m. 1. Julia Street * Tenant access to parking lots on Julia Street will be available throughout the event. 2. A Street, from Fifth Avenue to Fourth Street Streets to be closed Wednesday, June 20th, 9:00 a.m. through Monday, June 25th to 4:00 p.m. 1. Fifth Avenue from B to Court Street City Plaza will be available as an event sponsor, information or demonstration area beginning Friday, June 22rd, 2018 for set up and ending Sunday evening, June 24th, 2018. No actual street painting will take place in the San Rafael City Plaza. Public access to businesses will be maintained during event hours. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on the Monday, the 5th day of March 2018 by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None ___________________________________ Lindsay Lara, City Clerk STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Brian Auger Date of Meeting: 03/05/2018 Department: Economic Development Topic: Italian Street Painting Marin Subject: Temporary Street Closures Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☒ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon Director Director approves staff report is ready for ACM, City Attorney & Finance review. 2/20/2018 ☒ DO CONTENT REVIEW MONDAY morning Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. 2/20/2018 2/20/2018 ☒ DS ☒ LG ☐ DEPARTMENT REVISIONS WEDNESDAY noon Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning Assistant City Manager City Attorney ACM, City Attorney & Finance will check to see their comments were adequately addressed and sign-off for the City Click here to enter a date. Click here to enter a date. ☐ ☐ Finance Manager to conduct the final review. Click here to enter a date. ☐ TUES noon City Manager Final review and approval Click here to enter a date. ☐