The URL can be used to link to this page

Home My WebLink AboutPW Demolition Public Safety Center____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 4-1-710 x 12-22 Council Meeting: 3/05/2018 Disposition: Approved staff recommendation Agenda Item No: 4.j Meeting Date: March 5, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: __________ File No.:06.01.234 TOPIC: DEMOLITION FOR THE NEW PUBLIC SAFETY CENTER – NOTICE OF COMPLETION SUBJECT: ACCEPT COMPLETION OF THE DEMOLITION FOR THE NEW PUBLIC SAFETY CENTER – (CITY PROJECT NO. 11291), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: In 2014, the City hired Mary McGrath Architects and Kitchell Construction Management to develop the Essential Facilities Strategic Plan for the City of San Rafael. The Plan guided the City of San Rafael through the implementation of the replacement and/or seismic upgrade of the City’s essential services buildings, herein referred to as “essential facilities”, to ensure that the essential facilities within the City are capable of serving the citizens in the event of a major earthquake and other potential disasters. The Strategic Plan identified the site of Fire Station 51, #1311 Fifth Avenue (the Blue House), the Parking Services Building and an adjacent public parking lot as the ideal location for the new Public Safety Center (PSC). On August 21, 2017, the City Council awarded the contract to CVE Contracting Group, Inc. DBA Central Valley Environmental for the demolition of the site in preparation for the construction of the new public Safety Building. The demolition phase started in September 2017 and the work was completed on January 31, 2018. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work. FISCAL IMPACT: This project is supported by Measure E revenues in the City’s General Fund. The City is using a combination of accumulated funds and anticipated, future bond proceeds to support this contract. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 Funding Source Funding Source Amount Note(s) Measure E $983,850 Original Budget Amount Total Available Funds $983,850 Expenses Category-Eden Expense Code Amount Note(s) Construction-02 $937,000 Demolition & Excavation Construction Contract (CVE) Construction-02 -$95,000 Demolition and Excavation Deductive Change Order* Total Expenses $842,000 ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. ATTACHMENTS: Notice of Completion When recorded mail to: City of San Rafael Lindsay Lara, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 RECORD W1lt10UT 111111111111 UIIIIIIIIIIIIIIII" 1111111111 iillllllli 11111 11111 1111 liiI 2018-0009006 Rece·rdeo ofiidbl Rece.rci!> Courlty Clr Mbnr, fiKKARD t.,. E!Er.'fJ:Jr., A~2:.z'r~Recclroer CDunt)' (Jen: :i0::l4A1",\ ;i?-MeI"'20:ie· i f'.EC FEE I COi'JFORr<;Eu COPV I ! ~age i of .: FEE PER G.C. 27383 SPACE ABOVE TIDS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: 0.00 0.00 NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 31st of January, 2018 and accepted the 5th day of March, 2018; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: CITY OF SAN RAFAEL PUBLIC SAFETY CENTER DEMOLITION PROJECT CITY PROJECT #11291 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is CVE Contracting Group Inc., DBA Central Valley Environmental I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on M a V Ch \ 3 , 20~ CITY OF SAN RAFAEL A Municipal Corporation By15Hi )~- BILL GUERIN Director of Public Works A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this 13 day of M lA,yc...h. , 20 I~, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature -----\;;CK:~"--. -I:(ge7-~-"'~-="::=----- LINDSAY LARA San Rafael City Clerk File: 16.01.234 STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Faby Guillen/Kevin McGowan Date of Meeting: 03/05/2018 Department: Public Works Topic: DEMOLITI0N FOR THE NEW PUBLIC SAFETY CENTER – NOTICE OF COMPLETION Subject: ACCEPT COMPLETION OF THE DEMOLITION FOR THE NEW PUBLIC SAFETY CENTER – (CITY PROJECT NO. 11291), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☐ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon Director Director approves staff report is ready for ACM, City Attorney & Finance review. Click here to enter a date. ☐ CONTENT REVIEW MONDAY morning Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. Click here to enter a date. 2/21/2018 2/26/18 ☐ ☒ LG ☒ Van DEPARTMENT REVISIONS WEDNESDAY noon Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning Assistant City Manager City Attorney ACM, City Attorney & Finance will check to see their comments were adequately addressed and Click here to enter a date. Click here to ☐ ☐ Finance sign-off for the City Manager to conduct the final review. enter a date. 2/26/2018 ☒ Van TUES noon City Manager Final review and approval Click here to enter a date. ☐