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Home My WebLink AboutED Parade of Lights Street Closure 2018 ____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 3/19/2018 Disposition: Resolution 14480 Agenda Item No: 5.e Meeting Date: 03-19-2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger Events Coordinator City Manager Approval: ______________ TOPIC: ANNUAL PARADE OF LIGHTS AND WINTER WONDERLAND EVENT SUBJECT: RESOLUTION AUTHORIZING TEMPORARY STREET CLOSURES ON “A” STREET FROM THIRD STREET TO FIFTH AVENUE AND FOURTH STREET FROM LOOTENS PLACE TO “B” STREET ON NOVEMBER 23 AND 24, 2018 FOR THE ANNUAL PARADE OF LIGHTS AND WINTER WONDERLAND RECOMMENDATION: Adopt a resolution. BACKGROUND: Downtown San Rafael will be hosting the 39th Annual Parade of Lights Winter Wonderland and Holiday Market. This family-friendly event and merchant open house attracts residents and visitors throughout the Bay Area. The Parade of Lights will start down Fourth Street at 5:30 p.m. on Friday, November 23rd and end at Courthouse Square with the Tree Lighting Ceremony in the Plaza. The Holiday Market will be held on Friday from 12 noon to 9 p.m. on Fourth Street between B Street and Lootens Place. Downtown Business Improvement District members, vendors from the summer Downtown Farmer’s Market, and other seasonally appropriate vendors will be invited to be part of the Holiday Market. There will also be holiday entertainment and musical performances along Fourth Street and Santa’s Village in the Plaza f or children and their families to visit after the parade. The snow feature on A Street will open on Friday and Saturday. On Friday, the snow feature will be opened from noon to 4 p.m., closed during the Parade of Lights and Tree Lighting Ceremony, and re- opened from 6 p.m. to 8 p.m. On Saturday, November 24th the snow feature will open at 9 a.m. until noon, or until the snow is no longer safe. Public Works will remove the snow on Saturday afternoon. This event is a coordinated effort with the City’s event staff, the San Rafael Police and Fire Departments and the Department of Public Works. In order to accommodate these events, certain downtown streets must be closed temporarily to traffic. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: The Parade of Lights/Winter Wonderland and Holiday Market is a much-loved community event enjoyed by thousands of residents and visitors of all ages each year. Steven Restivo Event Services, LLC, a downtown San Rafael business, has successfully produced the Parade of Lights/Winter Wonderland Celebration since 2006. It is worthy to note that 2018 is the last year of the use of the Target Event Funds. It is unknown if the event will be funded for 2019 and beyond. STREETS TO BE CLOSED: 1. “A” Street between Fourth Street and Fifth Avenue and Julia Street between “A” and “B” Streets from 5 a.m. on Friday, November 23, thru Saturday, November 24, at 6 p.m. for the snow play area. Streets will re-open after snow is removed on Saturday afternoon. 2. “A” Street from the parking garage drive way to Fourth Street from 7 a.m. on Friday, November 23, thru Saturday, November 24, at 6 p.m. for additional activities. 3. Fourth Street between Lootens and “B” Streets for the tree lighting event and special Holiday Market on Friday, November 23, from 11:30am (set-up) to 9 p.m. 4. Fourth Street between “B” and “F” Streets for the Parade of Lights event on Friday, November 23, from 5 p.m. to 6:30 p.m. Parade Notice Postings will be attached to meters to notify drivers of parking restrictions. 5. “E” Street between Fourth Street and Fifth Avenue from 4:30 p.m. to 6 p.m. on Friday, November 23, for Parade assembly. COMMUNITY OUTREACH: Conducted by event producer, Steve Restivo Productions with support from City staff. FISCAL IMPACT: The costs for City staff (e.g., police, public works) to work the event are under $2,500; and will be included in the annual City budget. There is no direct expense associated with the holiday tree light installation ($1,200 value) which will be provided by electrical contractor, DC Electric without charge. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt the resolution approving the recommended street closures. 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt a resolution authorizing street closures for the Annual Parade of Lights and Winter Wonderland event. ATTACHMENTS: 1. Resolution RESOLUTION NO. 14480 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING TEMPORARY STREET CLOSURES ON “A” STREET FROM THIRD STREET TO FIFTH AVENUE AND FOURTH STREET FROM LOOTENS PLACE TO “B” STREET ON NOVEMBER 23 AND 24, 2018 FOR THE ANNUAL PARADE OF LIGHTS AND WINTER WONDERLAND WHEREAS, after reviewing the plans and traffic patterns for the Annual Parade of Lights and Winter Wonderland event to be held on November 23 and 24, 2018, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the Downtown area, the below streets should be temporarily closed to through traffic for the dates and times described below: 1. “A” Street between Fourth Street and Fifth Avenue and Julia Street between “A” and “B” Streets from 5 a.m. on Friday, November 23, thru Saturday, November 24, at 6 p.m. for the snow play area. Streets will re-open after snow is removed on Saturday afternoon. 2. “A” Street from the parking garage drive way to Fourth Street from 7 a.m. on Friday, November 23, thru Saturday, November 24, at 6 p.m. for additional activities. 3. Fourth Street between Lootens and “B” Streets for the tree lighting event and special Holiday Market on Friday, November 23, from 11:30am (set-up) to 9 p.m. 4. Fourth Street between “B” and “F” Streets for the Parade of Lights event on Friday, November 23, from 5 p.m. to 6:30 p.m. Parade Notice Postings will be attached to meters to notify drivers of parking restrictions. 5. “E” Street between Fourth Street and Fifth Avenue from 4:30 p.m. to 6 p.m. on Friday, November 23, for Parade assembly. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the dates and times described above. I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 19th day of March 2018, by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None _____________________________ Lindsay Lara, City Clerk Staff Report Author: Brian Auger Date of Meeting: 03/19/2018 Department: Events – Economic Development Topic: Winter Wonder Land – Parade of Lights Subject: Temporary Road Closure Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☒ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon Director Director approves staff report is ready for ACM, City Attorney & Finance review. 3/7/2018 ☒ CONTENT REVIEW MONDAY morning Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. Click here to enter a date. Click here to enter a date. Click here to enter a date. ☐ ☐ ☐ DEPARTMENT REVISIONS FRIDAY noon Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☐ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning Assistant City Manager City Attorney ACM, City Attorney & Finance will check to see their comments were adequately addressed and sign-off for the City Click here to enter a date. Click here to enter a date. ☐ ☐ Finance Manager to conduct the final review. Click here to enter a date. ☐ TUES City Manager Final review and approval Click here to enter a date. ☐